Personal Assistant to Principal

Key Responsibilities Be the ultra‑organised PA who keeps a busy Principal on track Work in a collaborative, down‑to‑earth team with great culture and perks Own schedules, inboxes and priorities with confidence About the Company This leading Australian architecture and design studio has built a reputation for its creativity, technical excellence and people‑centred culture. With around 100 employees and a beautiful studio environment, the team blends professionalism with personality – working hard, supporting one another and celebrating shared success. About the Role We’re seeking an experienced Personal Assistant to provide high‑level support to the Principal (approx. 95%) and Managing Director (approx. 5%). This is a diverse role where you’ll manage complex diaries, inboxes and priorities, handle primarily personal tasks, and bring structure and clarity to each day. You’ll act as the Principal’s gatekeeper, sounding board and organiser – ensuring communication flows smoothly and nothing slips through the cracks. The ideal candidate is proactive, confident, and able to anticipate needs in a fast‑moving, creative environment. Duties Manage calendars, travel arrangements, and high‑volume inboxes with full access and prioritisation Provide daily and end‑of‑day updates and prepare printed to‑do lists each morning Liaise with internal staff, clients and external stakeholders, including franchise and investment contacts Coordinate meetings, follow‑ups and reminders – ensuring actions are completed and communicated Handle personal errands and admin including gifts, dry cleaning, mail and restaurant bookings Assist with tax preparation, expenses, and correspondence for personal and investment entities Provide back‑up front‑of‑house reception when required Contribute to process improvement, suggesting and implementing smarter ways of working Skills & Experience You’ll be proactive and take initiative, able to build strong relationships, earn trust quickly and bring curiosity to learning new systems while confidently supporting a busy leader who’s often on the move. 3+ years’ experience as a Personal Assistant Exceptional attention to detail and follow‑through Confident communicator with strong written and verbal skills Highly organised with the ability to prioritise and juggle competing demands Process‑minded and keen to identify efficiencies and improvements Professional, composed and discreet, with strong judgement Confident coordinating across all levels of the business Benefits Birthday day off $5K employee referral bonus Paid parental leave EAP + internal & external training programs Annual reviews, career development & performance bonuses Daily fresh fruit, Friday night drinks & furry Fridays Collaborative, inclusive studio culture in a stunning workspace Please note, this is an office based role Monday – Friday, 8:30am – 5pm. Please only apply if you have full Australian working rights. Our Recruitment Process At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process. Every application we receive is reviewed by a real person, never by AI. If your experience aligns with the requirements of the role, a consultant will be in touch within 2–3 business days for an initial phone screen. Shortlisted candidates will then proceed to a virtual interview with the consultant managing the role. Due to the volume of applications and the specific nature of our briefs, we are unable to take phone enquiries about roles before an application is submitted. We ask that all interested candidates please apply online and wait to hear from us. Rest assured, we respond to every applicant, regardless of the outcome, so you will not be left wondering. Lotus People are proud to have been awarded Best Agency for Candidate Experience for five consecutive years. We look forward to providing you with a positive and respectful experience. #J-18808-Ljbffr