Spinifex Recruiting | Fleet/Workshop Administrator | new south wales
vor 2 Wochen
We're looking for a Fleet/Workshop Administrator to join council's team and help manage plant, vehicle, and machinery hire processes while supporting a wide range of administrative functions within their fleet management and department workshop.
Key Responsibilities: Manage Plant Hire Charges: Reconcile plant hire charges fortnightly, ensuring accurate records of hours, costs, repairs, and maintenance, working with departments.
Create & Update Guidelines: Develop clear guidelines for charging vehicles, plant, and machinery, ensuring all staff are informed.
Organise & Manage Meetings: Set up, attend, and document Fleet/IS meetings, confirming agendas, answering questions, and distributing minutes.
Track Plant Usage: Monitor vehicle/plant hours, liaise with IT for system updates, and maintain the vehicle register.
Vehicle & Plant Management: Oversee hired vehicles, plant, and machinery, including creating plant numbers, managing documentation, and coordinating repairs.
Lease & Documentation Support: Assist with creating and managing vehicle leases, ensuring all required documentation is completed and updated.
Respond to Enquiries: Handle phone, email, and in-person inquiries related to fleet admin, leases, and permits, ensuring prompt, professional responses.
Manage Fines & Toll Notices: Handle vehicle fines and tolls, ensuring details are correct and liaising with relevant staff for timely resolution.
Parking & Security Management: Update and manage parking permits, gate fobs, and GPS systems, maintaining accurate records and smooth operations.
Repairs & Maintenance: Organise repair quotes and manage depot work, ensuring standards are met and invoices are paid on time.
System Support: Work with Ausfleet and Bookable systems, liaising with support teams to optimise for ease of use and efficiency.
Records Management: Keep CM9 records organised and up-to-date for easy access and retrieval.
Customer Service Excellence: Maintain a positive, professional attitude when interacting with suppliers, staff, and clients.
What We're Looking For: Strong organisational and multitasking abilities Experience with fleet, vehicle, or plant management is a plus Proficiency with systems such as Ausfleet, Bookable, and Authority (or willingness to learn) Excellent communication skills, both written and verbal Ability to manage multiple priorities and meet deadlines Detail-oriented, with a proactive and solution-oriented mindset A positive, friendly, and professional approach when dealing with internal teams and external suppliers Why Join Us?
Competitive salary and benefits Be part of a supportive and dynamic team Opportunity to grow and develop within a respected organisation Make a tangible impact on fleet and workshop operations across the organisation If you are an enthusiastic individual with a keen eye for detail and a passion for fleet administration, we would love to hear from you
Apply today to become part of our team.
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