Executive Secretary

Catholic Education South Australia – Mansfield Park SA We are seeking a compassionate, proactive, and team-oriented individual to fulfill the role as Executive Secretary to the Principal. We are looking for someone who is passionate about making a positive difference in the lives of staff, students and the broader parish community. This is a full-time (1.0 FTE), permanent position, commencing in February 2026. Key Responsibilities Provide a complete professional administrative service to school leaders including routine organisational activities (calendar management, scheduling meetings etc), work of a highly confidential and sensitive nature, recruitment activities (listing positions, arranging interviews etc) and meeting support (preparing Agendas, taking notes, follow-up actions etc). Liaise on behalf of the Principal (or delegate) with the school community and service providers to effectively support school activities. Undertake responsibility for special projects where advanced administrative and organisation skills are required to effectively deliver required outcomes. As directed, draft more complex correspondence which initiates or responds to new cases or situations as well as non-standard executive correspondence including confidential and sensitive correspondence and communications. Undertake the full scope of Registrar administrative duties including data management, arranging meetings/events/functions for prospective/new families/school tours/orientation days, etc. About You Excellent communication and interpersonal skills and demonstrate a genuine commitment to fostering a supportive and inclusive environment. Demonstrated experience in providing a high level of specialised administrative tasks and applying a broad knowledge base incorporating theoretical concepts with substantial depth in areas of responsibility. Adapt to changing workloads will make you a valuable asset to our team. Advanced level of proficiency in using a computer and applicable programs, particularly Microsoft Office (i.e. Word, Excel, Outlook, Powerpoint), databases and other ICT equipment, and full technical competency to operate office equipment. Highly organised, pro‑active and friendly professional, you will bring a strong commitment to excellence in customer service. Communicate effectively and approach every task with a positive and respectful attitude will be essential. Able to manage multiple tasks efficiently, and maintain confidentiality, manage administrative responsibilities for the principal. Demonstrate emotional resilience and professionalism when interacting with colleagues, students, and parents. The successful candidates will be required to undergo our screening process, which includes a Working with Children Check, E‑Screen, Applicant Declaration Form and RRHAN. How to Apply Experience relevant to role What has motivated you to apply What do you hope to contribute to the school community Resume About Us St Patrick's is a vibrant place which provides many different experiences of learning. As a Catholic school, St Patrick's is proud to offer a high-quality contemporary education that embraces our Gospel values. We are inspired by our Josephite spirituality. Our motto “In All Things Love” lies at the heart of our teaching and learning and creates the opportunity for your child to learn and grow in a caring environment. Our staff are passionate and enthusiastic, each with a wealth of experiences and skills. They are hardworking, dedicated and exceptionally professional. We give generously of our time and expertise so every child can experience success. #J-18808-Ljbffr