Executive Assistant to CEO

Praetorian Aeronautics is a leader in aerospace innovation, dedicated to the design and production of advanced unmanned aerial systems (UAS) for both military and civilian applications. We pride ourselves on pushing technological boundaries to deliver cutting‑edge solutions that meet the complex demands of our clients. Overview Praetorian Aeronautics is seeking a highly organised, proactive, and resourceful Executive Assistant to support our CEO in a fast‑paced and mission‑driven environment. The ideal candidate excels at anticipating needs, managing complex schedules, and ensuring seamless day‑to‑day operations across a wide range of administrative and strategic tasks. This role requires exceptional communication skills, sound judgment, and the ability to handle sensitive information with professionalism and discretion. We are looking for someone who thrives in a dynamic aerospace and technology setting, demonstrates strong ownership, and enables the CEO to focus on high‑impact initiatives by providing reliable, efficient, and thoughtful support. This is an on‑site role requiring a full‑time presence in our Hendon, S.A office, with flexibility to travel and support the CEO outside of traditional business hours. Key Responsibilities Manage complex and dynamic calendars, including scheduling meetings, coordinating across time zones, and prioritising competing demands ensuring optimal time management and preparation for each engagement. Coordinate and monitor email inboxes, drafting responses and flagging urgent matters. Prepare CEO for meetings by organising agendas, briefing materials, and follow‑up actions. Serve as a trusted gatekeeper by managing communications, drafting correspondence, and handling sensitive information with confidentiality and discretion. Coordinate domestic and international travel logistics, including itineraries, accommodations, and expense reporting. Accompany the CEO on travel as required to provide support, coordination, and meeting documentation. Support project execution by tracking deadlines, monitoring progress, and ensuring stakeholders have the information and resources they need. Plan and manage on‑site and off‑site meetings, events, and team activities. Build strong relationships with internal and external stakeholders to facilitate efficient communication and collaboration. Prepare, edit, and format reports, presentations, correspondence, and briefing documents. Assist with on‑boarding tasks, internal documentation, and maintaining organised systems for files, processes, and workflows. Identify gaps, anticipate needs, and propose improvements to enhance executive productivity and operational efficiency. Handle ad hoc tasks and special projects with flexibility, professionalism, and a solutions‑oriented mindset. Skills & Experience Required Project Management – Assist the CEO in managing special projects, including tracking progress and ensuring deadlines are met; coordinate with various departments; provide regular updates to the CEO on project status and potential issues. Confidentiality and Discretion – Handle all sensitive information with the highest level of confidentiality and discretion; ensure all interactions reflect the professionalism and integrity of Praetorian Aeronautics. Event Planning & Travel – Organise and coordinate company events and other special events; manage event logistics, including venue selections, invitations, catering, and post‑event follow‑ups; experience coordinating complex domestic and international travel. Office Management – Oversee the daily operations of the CEO’s office, ensuring it is well‑organised and efficient; order and maintain office supplies and equipment as needed. Preferred Qualifications 5+ years of experience supporting senior executives in a fast‑paced, high‑growth, or technology‑driven organisation. Bachelor’s degree in business administration, communications, or a related field. Demonstrated ability to manage competing priorities with excellent organisational and time‑management skills. Strong written and verbal communication skills, with the ability to draft polished correspondence and executive‑level materials. Ability to operate effectively in environments that require flexibility, adaptability, and quick problem‑solving. A proactive mindset with a track record of anticipating needs and taking initiative without being asked. Strong interpersonal skills and the ability to build relationships across all levels of the organisation. What We Offer Competitive salary and Employee Share Option Plan (ESOP) benefits. Comprehensive training and career development opportunities. A collaborative, mission‑driven work environment where you can make a tangible impact on defence capabilities. How to Apply Please send your CV/Resume and Cover Letter by applying through SEEK. Additional Application Information Your application will include the following questions: What's your expected annual base salary? How much notice are you required to give your current employer? Do you have a current Australian driver's licence? Are you willing to relocate for this role? #J-18808-Ljbffr