Executive Administrator Permanent

Remuneration and Benefits Attractive salary, benefits and development opportunities Supportive and Inclusive team culture Meaningful work within a growing business portfolio Strong national brand with long‑term career pathways Join Aurizon and help move what matters. As Australia’s largest rail freight operator with a national footprint, Aurizon is growing and so is our Bulk business. We’re looking for a proactive, trusted and highly capable Executive Administrator to support three senior leaders: the GM Bulk West, Head of Customer and Growth, and GM Containerised Freight. This is an exciting opportunity to step into a fast‑paced, high‑visibility role where you’ll be at the centre of operations, helping ensure our leaders and our Welshpool Office run smoothly and professionally. About the role In this pivotal role, you’ll deliver confidential, efficient and high‑level executive support, coordinating a wide range of administrative, operational and stakeholder‑facing activities. From diary management and reporting to running the Welshpool Head Office, you’ll be the trusted go‑to for our senior leaders. Key responsibilities Oversee day‑to‑day administration and provide professional office management support. Manage the Welshpool Head Office environment, including events, client engagement and general administration. Prepare high‑quality reports, presentations, documents, spreadsheets and correspondence for the executive and the Board. Coordinate complex diaries, meetings, travel, conferences and stakeholder engagements. Professionally liaise with Executives, the Board, government officials, union representatives and business leaders. Analyse and improve systems, workflows and business processes. Maintain effective office management systems, monitoring outcomes and ensuring timely follow‑up. Provide meeting support including agenda preparation, minute‑taking and action tracking. Identify matters requiring Executive attention and manage follow‑through to completion. Work with Aurizon’s travel management team to coordinate travel for the three GM’s Coordinate activities across the broader business unit as required. Note: Responsibilities may evolve over time as business needs change. About You You’re organised, adaptable, and thrive in a role where no two days look the same. You’re confident navigating complex stakeholder environments, balancing competing priorities, and maintaining confidentiality at all times. You will bring Minimum 3 years’ experience in administrative support roles Proven ability to support senior leaders or executives Exceptional planning, coordination and time‑management skills Strong written and verbal communication skills with the ability to influence and negotiate Advanced problem solving, research and decision‑making capability High proficiency across Microsoft Office, Microsoft 365 and SAP (or similar systems), digital workflow tools & collaboration and enterprise communication tools Ability to work both independently and collaboratively A proactive, professional approach with strong ethical and commercial judgement Working knowledge of HR, budgeting, financial processes, safety, legal compliance and business planning What we offer you At Aurizon, we support the development and growth of our employees. With a national portfolio of operations, we offer long‑term and exciting career opportunities. Development and growth opportunities. Access to mentoring and development programmes. Discounts on selected health insurance funds, personal travel, gyms, vehicles and retail brands. Parental leave programme and super booster. About Aurizon Aurizon is Australia’s largest rail freight operator and a top 100 ASX company. Each year, we deliver more than 250 million tonnes of Australian commodities right across the country. Aurizon is crucial to the Australian economy, connecting miners, primary producers and industry with international and domestic markets. Look to Aurizon for a diverse and collaborative culture. At Aurizon, we are proud of our diverse, collaborative, creative and high‑performance culture. We celebrate the contribution of every employee and provide opportunities for career development in a dynamic, caring, and inclusive work environment. To learn about us and our company values, please visit Location Welshpool, WA Advertised: 09 Jan 2026 Applications close: 16 Jan 2026 #J-18808-Ljbffr