Asset Data Officer

About the opportunity Play a vital role in shaping the future of campus infrastructure. Embedded within the Facilities Management team and reporting to the Planned Maintenance Manager this position supports the University’s mission by ensuring accurate high‑quality asset data across all sites. You’ll conduct audits, update records in the ArchiBUS CMMS, and collaborate with contractors and IT teams to enhance asset lifecycle planning and maintenance strategies. Success in this role requires strong attention to detail, proficiency in CMMS and Microsoft Office, and excellent interpersonal skills to engage with diverse stakeholders. Working independently across varied environments including confined spaces and active learning areas you’ll help maintain safe, efficient and well‑documented facilities. What you’ll do Ensure all maintainable assets across sites are accurately identified, verified and documented to support strategic asset planning. Regularly and accurately update asset metadata in the ArchiBUS CMMS system. Collaborate with stakeholders to integrate new assets, de‑commission outdated ones and contribute to lifecycle planning. Work with IT and data teams to enhance system capabilities, streamline workflows and develop documentation for asset data procedures. Provide timely reports, dashboards and feedback on asset conditions and performance trends. What we’re looking for Experience with Computerised Maintenance Management Systems, preferably ArchiBUS for asset data entry, updates and reporting. Strong skills in Excel, Word and Outlook for documentation, reporting and communication. Ability to recognise and categorise maintainable assets, including understanding of asset types, conditions and lifecycle stages. Knowledge of data validation techniques and quality control processes to ensure accurate and consistent asset records. Familiarity with graphical data capture technologies for plant room mapping and spatial documentation. Current driver’s licence. Salary details Appointment to this role will be at HEO 5 and will have a total remuneration package of up to $105,665 comprising a base salary within the range of $80,869 to $90,312 plus 17 % superannuation. How to apply This vacancy is being advertised internally only in the first instance to current staff. In submitting your application you acknowledge you have / intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application. To apply online please provide your CV and 1–2‑page cover letter outlining your interest in the role, skills, capabilities and experience. You do not need to separately address the success profile. For further information about this position please contact Robert Dawson, Planned Maintenance Manager. Applications close Applications close Sunday 7 December pm Equality, diversity and inclusion The University of Tasmania acknowledges the Palawa /Pakana and Gadigal /Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present. As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process. To be eligible for this position you are required to hold Australian or New Zealand citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role. #J-18808-Ljbffr