Executive Support Officer

Job description Agency Department of the Chief Minister and Cabinet Work unit Government House Job title Executive Support Officer Designation Administrative Officer 5 Job type Full time Duration Fixed to 30/04/2026 Salary $88,297 - $92,687 Location Darwin Position number 4939 RTF Closing 16/11/2025 Contact officer Craig Kitchen, Official Secretary on or About the agency | Apply online APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY QUALIFICATIONS. The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website. Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the OCPE website. Primary objective Supervise the Administrative Assistant and oversee administrative support to Government House, while providing direct high level executive support to the Official Secretary and the Administrator of the Northern Territory. This role reports to the Deputy Official Secretary. Context statement Government House staff support the Administrator of the Northern Territory to perform Statutory, Ceremonial and Community duties. A key function of the Executive Support Officer is to oversee the day‑to‑day administrative support to the team while providing high level executive support to the Official Secretary and the Administrator. Key duties and responsibilities In liaison with the Community Engagement Team, coordinate all Courtesy Calls with the Administrator and manage the Administrator’s diary, resolving conflicting demands and negotiating the rescheduling of meetings and appointments where appropriate. Provide the Administrator with a diverse range of administrative and technology support as necessary. Provide support to the Official Secretary, including diary management, resolving conflicting demands and negotiating the rescheduling of meetings and appointments where appropriate, including the coordination of travel arrangements, booking accommodation and preparation of itineraries as required; ensuring compliance with relevant legislation, policies and procedure. Prepare, assess, and prioritise complex correspondence with attention to detail, including email management and telephone administration, acting as the first point of contact for the Administrator and Official Secretary. Supervise the Administrative Assistant to ensure the broader Government House team is provided with records management and corporate support including preparing and distributing general correspondence, procurement, purchasing and payments in‑line with Government policies and coordinate ICT maintenance. Maintain strong relationships with senior management, branch heads and staff within the Northern Territory Public Sector, as well as other public and private sector agencies. Support the broader Government House team through the timely delivery of a range of executive, administrative and corporate support services, including secretarial support where required to Government House meetings and committees. Undertake assigned projects or related project tasks as assigned by the Deputy Official Secretary, to identify and contribute to the development and implementation of streamlined administrative processes, procedures and systems to support the effective operations of Government House. Selection criteria Essential Demonstrated experience in providing a range of high‑level executive, secretarial, IT and broad administrative support services in a high pace and dynamic environment. Advanced skills and experience in word processing, correspondence tracking, databases, electronic document management systems and electronic communication applications including MS Office software. Strong time management skills and the ability to manage multiple projects and work activities effectively in a high‑volume work environment with competing demands and priorities. Demonstrated high level oral and written communication skills with the ability to communicate professionally, tactfully, and effectively at all levels, including people from diverse cultures, and handle confidential and sensitive matters. Demonstrated ability to work within a team environment, the ability to act autonomously and with initiative and work outside normal hours of business when required. Personal qualities of reliability, integrity, discretion, and confidentiality. Desirable Strong knowledge and appreciation of the role of the Administrator of the Northern Territory. Knowledge of machinery of Government. Interest in local and national current affairs. Further information The recommended applicant must have no significant criminal history record confirmed by a criminal history and intelligence data check prior to selection being confirmed. On occasion, accompanying the Administrator on official travel/to functions can take place outside work hours (evenings, weekends and public holidays). Penalty payments or time off in lieu will be applied. When choosing to apply for this position, the applicant should consider the full requirements of the position in aligning their work experience and capabilities to this role. Please refer to the Capability Framework. #J-18808-Ljbffr