Medical Secretary

Main area Paediatrics Grade Band 4 Contract Permanent Hours Full time - 37.5 hours per week (Per annum pro rata) Job ref -DEC25 Employer University Hospitals Sussex NHS Foundation Trust Employer type NHS Site Royal Alex Children's Hospital Town Brighton Salary £27,485 - £30,162 per annum pro rata Salary period Yearly Closing 05/01/ :59 At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years. Our hard-working, talented and dedicated people work together towards a common goal – to deliver Excellent Care Everywhere for our patients, our people and our communities. Whatever your role here at UHSussex you will play a part in driving us forwards and in improving the lives of patients across Sussex. At UHSussex, diversity is our strength, and we want you to feel included to help us deliver Excellent Care Everywhere. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust. We value compassion, inclusion and respect as our core values . We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research , we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. As part of our commitment to access for all, please see the different ways you can access the application form: We look forward to receiving your application and the start of your journey with UHSussex. Job overview We are looking for an experienced Medical Secretary to work as part of our friendly and versatile Paediatric secretarial team. You will be based at the Royal Alex Children's Hospital, Brighton. You must have excellent interpersonal skills and be able to communicate with NHS colleagues, patients and relatives by email, telephone and face to face. You must be able to prioritise your workload, be good at time management and have the ability to meet deadlines. You must be adaptable and have the ability to embrace change. You must have 2 years’ experience of a secretarial/administrative role Knowledge of working in a hospital environment or similar environment is desirable but not essential. We are happy to consider a job share if appropriate and suitable candidates are available. Main duties of the job We are looking for an experienced Medical Secretary to work as part of our friendly and versatile secretarial team. You will be based at the Royal Alex Children's Hospital, Brighton. You must have excellent interpersonal skills and be able to communicate with NHS colleagues, patients and relatives by email, telephone and face to face. You must be able to prioritise your workload, be good at time management and have the ability to meet deadlines. You must be adaptable and have the ability to embrace change. You must have 2 years’ experience of a secretarial/administrative role Knowledge of working in a hospital environment or similar environment is desirable but not essential. We are happy to consider a job share if appropriate and suitable candidates are available. Working for our organisation At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust. Detailed job description and main responsibilities We are looking for an experienced Medical Secretary to work as part of our friendly and versatile paediatric orthodontic secretarial team. You will be based at the Royal Alex Children's Hospital, Brighton. You must have excellent interpersonal skills and be able to communicate with NHS colleagues, patients and relatives by email, telephone and face to face. You must be able to prioritise your workload, be good at time management and have the ability to meet deadlines. You must be adaptable and have the ability to embrace change. You must have 2 years’ experience of a secretarial/administrative role Knowledge of working in a hospital environment or similar environment is desirable but not essential. We are happy to consider a job share if appropriate and suitable candidates are available. Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants. Person specification Experience of a secretarial/administrative role You must be able to prioritise your workload, be good at time management and have the ability to meet deadlines. You must have excellent interpersonal skills and be able to communicate with NHS colleagues, patients and relatives by email, telephone and face to face. Experience in audio typing IT literate, word, excel & emails Knowledge of working in a hospital environment or similar environment is desirable but not essential. Medical terminology is desirable Working in the NHS is desirable Equality, Diversity and Inclusion Evidence of having championed diversity in previous roles (as appropriate to role) Evidence of having undertaken own development to improve understanding of equalities issues Important information for applicants: A Note on AI Use in Applications We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process. Closing Adverts Early In the event of exceptional interest, we may close adverts earlier than specified. Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity. Flexible Working If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager. DBS Checks As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check . We make offers in line with the Rehabilitation of Offenders Act 1975. Skilled Worker Visa Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria. UHSussex reserves the right to close the role early if we receive a high volume of applications Further Information For help with the application process for Nursing vacancies, please email For help with the application process for Non-Nursing vacancies, please email Employer certification / accreditation badges This post will require a submission for Disclosure to be made to check for any unspent criminal convictions. Application numbers This advert has been capped for a limited number of applications; therefore, it will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in this post to prevent you from missing out on applying for this opportunity. #J-18808-Ljbffr