Administrator Philanthropy

We have an exciting opportunity to join our Philanthropy & Community Trustees Services team in Melbourne. This role is key to supporting the administrative functions of the Philanthropy team, helping us deliver exceptional service to our clients and grantees across the for-purpose sector. If you are highly organised, have strong attention to detail, and are passionate about supporting meaningful outcomes in the community, we would love to hear from you Key Responsibilities Coordinate and distribute Philanthropy Advisory Committee (PAC) papers, take minutes, and maintain registers. Manage grant administration following PAC, ensuring accurate records, reconciliations, and payments. Provide administrative support for grant rounds using SmartyGrants and assist with year-end grant making processes. Act as the first point of contact for enquiries from clients, charities, and stakeholders, managing inboxes and escalating where appropriate. Support team meetings, strategy days, and events including logistics, preparation, and documentation. Assist with promotional and marketing activities, disaster trust administration, and preparation of content for philanthropy initiatives. Collaborate with internal teams in various forums, to support compliance, reporting, and continuous improvement. What you’ll need to succeed Strong organisational and administrative skills with excellent attention to detail. Experience working with databases, CRMs, or grant management systems (SmartyGrants and Salesforce experience highly regarded). Excellent communication skills, both written and verbal. A team player with a collaborative approach and a continuous improvement mindset. Ability to manage competing priorities while maintaining high accuracy. Relevant administration qualifications/experience; exposure to philanthropy, trustees, or the For Purpose sector highly regarded. What we offer A warm, open, and supportive culture. An attractive remuneration package, including reward and recognition programs. An employee wellness program, including discounted health insurance and an employee assistance program. A workplace volunteering and giving program to enable you to help others in the community. We are proud to be part of the Top 30 Best Workplaces to Giveback 2024. Discounted tax and estate planning services. 16 weeks paid parental leave for the primary carer. Great central CBD location, Modern office fit-out and end-of-trip facilities. Flexible/Hybrid working environment. About us – Trusted since 1888 Equity Trustees was established in 1888 and is now one of Australia's largest specialist trustee companies. We help our clients grow, manage and protect their wealth now and for future generations. As a trustee company, we are responsible for always acting in our client's best interests, ensuring they feel safe, valued, and cared for. We are committed to providing a workplace that is flexible, rewarding, and supportive of individual development. Just as you will help us grow our business, we will help you grow in your career. Equity Trustees is over 145 years strong - and growing. Apply now to be part of a successful contemporary trustee company Senior level Entry level Employment type Contract Job function Finance #J-18808-Ljbffr