Operations Assistant

BDAC is an ACCO (Aboriginal Community Controlled Organisation) registered as a member under the umbrella of VACCHO (Victorian Aboriginal Community Controlled Health Organisation) and represented nationally through NACCHO (National Aboriginal Community Controlled Health Organisation). BDAC was founded to represent and provide services to Aboriginal and Torres Strait Islander people living on Djaara Country. BDAC has a responsibility to ensure growth of services, development of our Aboriginal and Torres Strait Islander community, better and improved health outcomes for our people, improved quality of life and be a lead agency in providing self-determination employment and career pathways for Aboriginal people. What We Are Offering Access to NFP Salary Packaging - up to $18,550 annually (general living expenses and meals & entertainment) 12% Superannuation Full Time, Ongoing Position Salary Classification Range - $63,000 to $75,000 annually (depending on experience) Supportive work environment Ongoing training and development opportunities About the Role The Operations Assistant will undertake a range of routine and ad hoc administrative and coordination functions to support the Operations Coordinator, Facilities and Administration teams. This includes assisting with the operation and management of fleet management, including administering the fleet IT system, and being responsible for ensuring consistent and timely procurement and the regular restocking of supplies across all sites. Other tasks may include scheduling routine and ad hoc maintenance requests, asset management and assisting to deliver various property, assets and facilities related projects. The role will also assist with the data integrity and maintenance of relevant databases relating to the functions of the team. The role will also provide administrative support to the Infrastructure and Assets Manager and provide reception relief support to the Administration Team, as required. Key Responsibilities Provide administrative support for the Infrastructure & Asset Team relating to : Fleet management Procurement and maintaining stock levels Parking and traffic management Services and contract management Asset registers Building and facilities maintenance requests. Reception Mail Distribution Filing and Record Management Prepare and assist with reporting and compliance including toward our various accreditation standards and requirements for Safe Transport Victoria. Provide administrative support to the Infrastructure and Assets Manager. Develop agendas and documentation for relevant meetings and prepare minutes of the meetings. Compile and maintain relevant electronic databases. Administer fleet management system and deal with staff enquiries and requests. Administration of Infrastructure Requests. Coordinate procurement and manage stock levels. Other tasks as reasonably required. About You Ability to plan, coordinate and complete tasks in a timely manner Excellent professionalism and communication skills Knowledge and understanding of the issues impacting the local Aboriginal community Ability to effectively and efficiently plan and organise own workload The ability to build effective working relationships with a diverse group of people to produce appropriate outcomes Ability to work independently and in a team Demonstrated ability to deliver excellent customer service Developed or Developing skills in using computers, and confidence in learning various online programs. Previous experience working with Aboriginal and / or Torres Strait Islander community members or in an Aboriginal organisation (highly regarded). This is not an identified position, however, people who identify as Aboriginal and / or Torres Strait Islander are encouraged to apply. How to Apply If this role sounds like the role for you then click on the link below and apply by attaching your resume, cover letter detailing how you suit the role and prior to Sunday 23 November Please ensure you submit your application via the ELMO Portal or SEEK. We cannot accept applications via email. Mandatory Requirements Should an applicant be the preferred candidate, background checks (Police check, reference check and Working with Children's Check) will be completed prior to the candidate's employment being confirmed. For more information about this position please see the Position Description which can be accessed via our website or contact our human resources team on 4 Infrastructure and Assets Manager. Aboriginal and / or Torres Strait Islander applicants are strongly encouraged to apply. Be careful - Don't provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad. #J-18808-Ljbffr