Office Admin Manager
vor 2 Wochen
Location: Sydney
Level: Independent Contributor
Introduction Kablamo is a fast-growing cloud digital product development company. Founded in 2017 in Australia, the business has grown quickly over the last several years, including the expansion of the team to Canada in 2021. We are proud to have assembled an amazing list of customers, including some of the best known enterprise and government organisations, in Australia and Canada.
Kablamo is an Advanced AWS Consulting partner, and we've been recognised as a global leader in designing and building cloud-based data and AI/ML solutions. At a recent AWS Global Public Sector conference, Kablamo won the award for "Most Innovative AI/ML Solution" for our work building bushfire prediction data platforms in Australia.
The Role At Kablamo, our Admin Manager role is central to our culture, and it is an essential component in building an engaging and productive team environment. From ensuring that our offices in Sydney and Melbourne are running well, to organising events, sourcing swag, managing IT and AV needs, WH&S, travel approvals and onboarding of new starters, there is never a dull day in this role. This role suits someone who loves to be well organised themselves, is passionate about building a great place to work, and who is a great team player.
Desirable skills and experience: A minimum of 5 years of experience in office and company administration, across a broad depth of responsibilities including office and lease management, IT provisioning, executive assistant work, accounts management, travel, OH&S and employee onboarding.Very strong organisational skills for yourself personally, and also to help those around you.Experience with standard office software, including Google docs and/or MS office, video conferencing and chat applications (e.g. Teams, Slack).Responsible and competent expense and partner management.Creative thinking in areas like making cool new swag and organising events.Humble team player, who enjoys helping other people and having some fun at work.Capable of providing excellent administrative support with limited guidance.Calendar management experience for leaders/executives is an added bonus.Key responsibilities: Management and upkeep of Kablamo's offices in Sydney and Melbourne, including ordering supplies and property management.Coordinate and organise internal events and workshops, including meetings, attendance confirmation, ordering supplies, catering and general administration.Onboard new starters and the existing team where needed onto applications such as Slack, Google Suite, Office 365, Atlassian, etc.Facilitate all new starter logistics such as ordering laptops and sending swag.Updates and maintains the related office database and systems, ensuring complete data accuracy.Management of software subscriptions and contracts.Assists with day-to-day administrative tasks, including providing assistance to Co-CEOs with organising meetings, interviews and travel.This is a hybrid role, requiring presence in the Sydney office at least one half day per week.Hiring Process: 15-min intro chat with our TA team1-hr Competency and experience interview1-hr Cultural/Final InterviewReferencesOfferWhy work at Kablamo? Our Culture At Kablamo, we strive to "Make with Heart and Mind". We're passionate and brave craftspeople, we love to redefine what's possible, and we seek growth and discovery together.
The PERKS Flexible work environment with offices located in Sydney and MelbourneCareer growth (we really do promote from within)Online rewards platformPaid birthday leaveAnniversary bonusReferral bonusParental Leave top upEmployee Assistance ProgramSwagKablamo is a proud equal opportunity employer. We make our hiring decisions solely based on your skills and experience. Kablamo believes that diversity is vital to provide the best service to our clients and we are committed to fostering a varied and inclusive work environment.
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