NSW Waratahs Partnerships

NSW Waratahs Partnerships & Hospitality Coordinator Join to apply for the NSW Waratahs Partnerships & Hospitality Coordinator role at Rugby Australia. Full‑time Position Location: Moore Park & Daceyville, New South Wales, Australia Application Deadline: 4 January 2026 Purpose Reporting to and working closely with the Partnerships Manager, this role is charged with managing, influencing and leveraging a portfolio of corporate partners to achieve objectives and deliver the benefits of their sponsorship agreement. The role also specifically focuses on managing and coordinating all hospitality requirements of corporate partners and VIP functions. Crucial to the success of this role will be the ability to work collaboratively with the wider team to deliver on strategic and business objectives. The Partnerships & Hospitality Coordinator will need to be personable and passionate, highly organised, willing to go the extra mile and work to clear priorities. Key Accountabilities Service and deliver a portfolio of commercial partners Service and deliver our annual charity partners including the 50/50 game day raffle Maintain a positive relationship with identified partners Influence and leverage partners to achieve the objectives of their sponsorship agreement ensuring it enhances the brand positioning and market perception of the NSW Waratahs Assist with the sponsorship activation strategy and delivery, both match day and non‑match day Develop, plan and execute high‑impact marketing campaigns, working closely with the partner, internal media, communications team and high‑performance team Maintain the integrity of the NSW Waratahs brand when working with sponsors, venues and contractors by ensuring all procedures and processes are followed in a timely manner Deliver and exceed partner expectations Hospitality Create detailed event briefs to be shared with Merivale prior to every season, finalising a polished hospitality offering across all event spaces Coordinate the delivery of our premium corporate hospitality spaces for each NSW Waratahs home game including all event documentation, set up, catering and entertainment selection Own the EventHub match day build, EDM templates, ticketing templates, catering, merchandise flows and client engagement processes Work closely with Rugby Australia Hospitality to drive sales Work closely with Merivale and Venues NSW to ensure all policies and procedures are conveyed clearly to guests Manage all the corporate hospitality inventory and administration including catering orders and ticketing distribution Conduct an in‑depth season review of corporate hospitality with Merivale and Venues NSW Match Day Ensure all corporate hospitality spaces are prepared, digital signage is in place and catering is ordered, and be the point of contact on the evening for any enquiries Work closely with Venues NSW Corporate Hospitality team in the event of any ticketing issues, and issue new tickets where necessary Manage the service provided by stadium caterers at the corporate hospitality areas on game day, ensuring corporate hospitality partners are being serviced at a premium level Relationship management of all corporate hospitality partners, ensuring their service requirements are met and exceeded Work closely with Venues NSW customer service staff and security to ensure only permitted guests can enter the hospitality spaces Money can’t buy experience tours and player appearance movements as required Events Work closely with the Event Manager and assist with the planning and execution of major NSW Waratahs events from a commercial aspect including but not limited to: Season Launch Partner Lunches CEO Dinner Waratahs in Business End of Season Awards Dinner Assist with event budgets, costs and settlements Commercial & Licensing Assist with sponsorship renewals including all relevant documentation and presentations Assist with licensing delivery including the day‑to‑day servicing of licensee contracts, product design, product delivery and apparel embellishment Administration Prepare sponsor documentation with high attention to detail and accuracy Event Hub management and hospitality ticketing distribution Assist with the creation and approval of corporate hospitality assets including but not limited to ticketing, season brochure, product cards and match day agendas Manage the promotion of hospitality through digital channels in conjunction with the marketing team, e.g. eDMs, social media, website Financial Hospitality revenue targets Make recommendations to minimise costs throughout the department in order to meet company and divisional budgets, as appropriate Budget management through creative cost‑saving strategies Other Develop and maintain relationships with national and state unions and other partners to deliver outcomes and ensure integration where appropriate Undertake other duties as required to meet team, organisational or Group objectives Stakeholder Management Develop and maintain effective and positive relationships with key internal and external stakeholders, particularly local, state and national media and stakeholders relevant to designated portfolios, such as commercial partners, players and management Capabilities, Experience & Qualification Requirements 2 plus years’ experience in an account management role Qualification in Sports Administration, Business, Marketing or a related area of study Sound understanding of rugby and/or similar sporting environments Sound understanding of both Business to Business oriented organisations and their targets, as well as Business to Customer oriented organisations and their selling campaigns An appreciation of the sporting landscape, and how best to engage with athletes and the wider community Flexibility to work weekends, evenings, and travel interstate occasionally Strong written and communications skills Software proficiencies in the Microsoft Office suite and Canva Ability to work in a fast‑paced environment while juggling multiple priorities Excellent organisation skills Strong accuracy and attention to detail High level of initiative and ambition Ability to work autonomously and within a team Ability to work across the organisation Team player Big picture thinker, i.e. strategic and outcomes driven Passion and energy Application Instruction Please apply by emailing your cover letter and CV to by 4 January 2026. #J-18808-Ljbffr