PA/Legal Secretary

Location: 6,352 Hunter Street, Newcastle, NSW, 2300, Australia Job Category: Legal, Administrative Employee Type: Full Time Contact: Phone: *** | Email: ***************@hicksons.com.au PA/LEGAL SECRETARY – WORKPLACE RELATIONS Hicksons| Hunt & Hunt is a commercial law firm that assists government, companies, organisations, and individuals throughout Australia to create sustainable value through legal and commercial advice, services, and solutions. Our breadth of expertise is reflected in our diverse practice groups and complemented by our industry and sector focus. With offices in Sydney, North Ryde, Newcastle and Griffith, we work across geographies with smart technology to keep connected to our clients. We pride ourselves on our energy and authenticity to drive client solutions, attract and develop talent and serve our broader community. With a strong history of providing exceptional legal advice, we consider ourselves to be visionary thought leaders who have harnessed our history and experience, emerging as a market-leading legal and advisory business. The Team Our team works on a wide range of workplace relations, employment law, and safety matters, navigating complex legal issues with confidence and expertise. Our expertise covers industry updates, best practices, and tailored prevention packages for bullying and harassment, with a focus on achieving favourable outcomes throughout the claims process. Our supportive and inclusive work culture, excellent professional development opportunities, and commitment to client satisfaction, makes Hicksons’ an ideal environment to advance your career. The Role We are looking for a motivated PA/Legal secretary to join the team. Roles and Responsibilities: Email and diary management Billing including time entry, preparation, review and finalising bills Working with the partner to monitor time recording and track progressively against team budgets Working closely with the marketing team to ensure that the business plan for the team is being implemented and assist with business development initiatives Publishing articles on LinkedIn Working closely with internal and external stakeholders Drafting legal documents Meeting and liaising with clients What You Offer The successful candidate will have strong experience as a PA/Legal secretary. You will be a self‑starter and won’t be afraid to show initiative. You will have excellent interpersonal, communication and organisational skills, as well as a demonstrated ability to work efficiently as part of a team. Candidates with skills in marketing and/or AI will be desirable. Why Choose Hicksons| Hunt&Hunt? Hicksons|Hunt&Hunt fosters a diverse and inclusive environment; we capture innovative ideas from our people to build on our business; we welcome your creative ideas to optimize the way we work. We offer a range of benefits and social opportunities to support growth, development and internal networking and collaboration within the firm, collectively celebrating our success through recognition and reward programs. Supporting You Potential unearthed – We pride ourselves on enabling you to achieve your career aspirations. Offering tailored 1:1 mentoring, access to our E‑learning platform with role‑based training, internal and external workshops and complete transparency around our promotional pathways program. The right resources – Our workplace is supported by smart technology, paper‑light processes, collaborative teams and a healthy values‑based culture that will see you perform at your best. Flexi‑work options – We understand life is not 1 size fits all. Explore options for hybrid work, part time hours, compressed working weeks, and more. Performance based rewards and incentive bonuses – our incentive program is designed to reward our employees and support our high‑performance culture. Hicksons|Hunt&Hunt + Benefits – 16 weeks paid gender‑neutral parental leave, education assistance, Employee Assistance Program, Birthday leave and #4U leave, plus access to everyday discounts through our corporate discount schemes, and novated leasing. Life at Hicksons|Hunt&Hunt – Contributing to our community is part of our Vision; the firm provides you with the opportunity to contribute to the firm’s corporate social responsibility activities through our pro‑bono program. Awards – The 2024 AFR Partnership Survey named Hicksons|Hunt&Hunt as the industry leader with the highest proportion of Female Partners for the second year running. In addition, Hicksons|Hunt&Hunt has been recognised ABA employer of choice winners (2020,2023 and 2024). To have a confidential discussion on the role and our offering, please contact Zahra Nowrouz Tafreshi, Talent Acquisition Manager at *************@hicksons.com.au. Hicksons handles the personal information of employment applicants in compliance with the Privacy Act 1988 (Cth) and its Privacy Policy. By submitting an application for employment with Hicksons you agree that Hicksons may collect, handle and use your personal information in accordance with our Privacy Policy. Privacy Policy Pre‑employment screening checks will be conducted on all successful applicants including a national police check. #J-18808-Ljbffr