Contract Variations Coordinator

About the Department The Department of Transport and Planning (DTP) creates thriving places and connected communities by bringing together transport, planning, land use and policy functions in one organisation. Job Details Title : Contract Variations Coordinator Work Type : Fixed Term Full Time Fixed Term Period : To 31 July Location : Melbourne - CBD Date Posted : 26 Nov About the Team Transport Services delivers safe, reliable and accessible transport services and infrastructure across the state. Within this group, the Public Transport division oversees the performance, management and delivery of Victoria's rail, tram, bus and coach networks. The Contract Variations team manages contract claims submitted by the metropolitan train franchisee, including claims arising from changes across the metropolitan rail network as a result of Victoria's Big Build and other asset and operational programs. About the Role Fixed Term position until 31 July The Contract Variations Coordinator provides essential administrative and program support to the Contract Variations team. The role coordinates meeting agendas and actions, maintains electronic records and document management systems, supports the preparation of briefings and correspondence, and contributes to timely and accurate reporting on the status of contract variation claims. To be successful in this role, the ideal candidate will demonstrate strong organisational skills, the ability to manage competing priorities, and confidence supporting high-volume program activity. Success relies on clear written and verbal communication, stakeholder engagement, and the ability to apply problem‑solving skills in a structured and consistent way. On a personal level, the successful applicant will be proactive, organised and collaborative, with a supportive working style and the ability to build strong relationships across teams. The team operates in a fast-paced environment, so a methodical and adaptable approach is essential. What You'll Bring You'll bring strong organisational and coordination skills, with the ability to support program activity through accurate record‑keeping, reporting and meeting administration. Experience providing secretariat support, preparing documentation and working in transactional or commercial environments will be highly regarded. Culture and Values We welcome applicants from a diverse range of backgrounds representing the community that we serve, including veterans, parents, carers, First Peoples, people with disability, multicultural, multifaith and LGBTIQA+ individuals. As an equal opportunity employer, we are committed to fostering a safe, inclusive and high-performance culture. Through shared actions and behaviours aligned with our strategy and direction, we empower our people to thrive and meaningfully contribute to the department's goals. What We Offer Working at DTP provides the opportunity to help create thriving places and connected communities for all Victorians. For more information, please visit Careers at the Department of Transport and Planning. Pre-employment Checks and Conditions All new appointments will be subject to a National Criminal Record Check, Misconduct Screening and, where relevant, a Qualification Check. Applicants must be an Australian citizen, permanent resident or hold valid working rights. Re-employment restrictions apply to recipients of VPS voluntary departure packages. A six-month probation applies to non-VPS applicants. How To Apply Click 'Apply' to be redirected to our recruitment platform. You may need to create an account to submit your application. Application Deadline Applications close at pm on Wednesday 10 December Contact For further information, please contact Claire Fazakerley, Associate Director – Contract Variations and Financial Assurance via email or mobile. #J-18808-Ljbffr