Integrated Simulation and Clinical Skills Administrator

Integrated Simulation and Clinical Skills Administrator The closing date is 14 December 2025 We are seeking a highly organised and proactive individual to join our Simulation and Clinical Skills team at UHSussex. This vital role provides administrative and logistical support to ensure the effective delivery of clinical training programmes, with a particular focus on activities at the LMB - RSCH site. As Simulation Administrator, you will play a key role in supporting the training of clinical staff in essential skills and procedures that underpin safe and effective patient care. You will also contribute to the appraisal process by helping to provide accurate training records and evidence for clinical staff. Responsibilities Coordinating and planning scheduled simulation activities, such as the Foundation Programme. Supporting the logistics for delivery of bespoke simulation sessions in response to patient safety incidents or to test new areas of operation. Managing room bookings, equipment setup, and communication with faculty and participants. Maintaining accurate records of training attendance and outcomes to support staff development and appraisal. Maximising the use of our simulation facilities—especially at RSCH—and ensuring our workforce is equipped with the skills needed to deliver high-quality, safe care. Main duties of the job Provide comprehensive, confidential administrative support to the Simulation and Clinical Skills Team. Ensure excellent communication and coordination with a range of organisations, individuals, and official bodies (both local and national); research and draft programmes and correspondence; and manage specific tasks including organising educational events, study days, clinical courses, and simulation programmes. Record and minute incoming requests via email or telephone, safely transfer and hand‑over complex, sometimes sensitive information; handle difficult callers, including members of the media. Use, or be willing to learn, Microsoft Teams and SharePoint for effective communication, document management, and collaboration. Provide diary management for the team: arrange meetings, book appointments on request or based on precedent, apologise where appropriate, and delegate duties appropriately when absent. About us At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community. We have a range of Staff Networks to break down barriers and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us and go above and beyond to meet their needs. Our Wellbeing Programme for staff is extensive and designed to support you when you need it, including flexible working to support work‑life balance. As a university trust and a leader in health‑care research, we value learning, teaching and training so we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that by choosing UHSussex you are choosing a long and happy career where you can see the difference you make and feel valued for all that you do. Job details Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, so we are unable to provide sponsorship. Applicants need to have the right to work in the UK. Daily administrative duties include ordering, receipting, minute taking, agenda preparation, typing, compiling reports, filing, photocopying, taking registers, summarising evaluations, etc., and working at a computer for long periods. Moderate physical effort is required at times, mainly room setup involving manual handling of simulation equipment and manikins. Respond to frequent enquiries from stakeholders, professionals and, less frequently, the general public. Use empathy, tact, sensitivity and judgment to deal with all queries professionally, confidentially and sensitively, especially where there are barriers to understanding. Use initiative to prioritise your own workload, exercising discretion as to urgency, importance and confidentiality. Work independently, although supervised; ask for help or escalation when unsure. Answer general queries from the team and direct them to alternative information sources if appropriate. Offer guidance and support to managers and staff where appropriate. Play a key team role in ensuring projects are delivered. When requested take on work for small projects. Provide support for team members responsible for organising meetings and conferences: create, update and store relevant documents; supply information; liaise with venue staff; respond to changing situational requirements; prioritise; act within competency; play a key role during conferences; collate, analyse and store follow‑up information and assessment. Person Specification Experience Administration experience. Experience running national courses (ARNI, ETC, ATLS or equivalent). Knowledge of NHS/Healthcare. Able to drive. Experience in simulation department UHS. Experience in medical education administration. Equality, Diversity & Inclusion Evidence of having championed diversity in previous roles (as appropriate). Evidence of having undertaken own development to improve understanding of equalities issues. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975. A Disclosure to the Disclosure and Barring Service (formerly known as CRB) will be required to check for any previous convictions. Employer name University Hospitals Sussex NHS Foundation Trust (279) £27,485 to £30,162 a year pro rata Contract Permanent Working pattern Full‑time, Job share, Flexible working, Home or remote working #J-18808-Ljbffr