Divisional Director Assistant

Reference Number:52109: Divisional Director AssistantEmployment Type:On Going Full Time (FT)Location:Northern Health (All Campuses) About Northern Health: As an organisation we have a clear focus on how we service and partner with our community, including our strategy of helping the community stay well when at home. Our reputation of community minded, inclusive and progressive is matched to none. Northern Health is located in the rapidly growing northern suburbs with projected growth the biggest in the state. With a booming, culturally rich and diverse community, and less than an hour’s drive from the CBD (still within the bounds of Myki and ride-sharing), Melbourne’s North is fast becoming the place to be. Northern Health are seeking applications from motivated and suitably experienced Divisional Director Assistant (Administrative/Personal Assistant) join the Clinical Operations Team Northern Health is the major provider of acute, maternity, sub-acute, mental health, specialist, community and home-based services in Melbourne’s rapidly growing outer north. Services are provided through our five main campuses: Northern Hospital Epping, Broadmeadows Hospital, Bundoora Centre, Craigieburn Centre, and Kilmore District Hospital. In addition, Mental Health Services are provided at Epping, Broadmeadows, Jacana, Preston, Mill Park and Coburg. About the Role: The Divisional Director Assistant is responsible for providing administrative support to the Divisional Director (Nursing), Women’s and Children’s and Divisional Director Operations, Medicine and Cancer Services within the Clinical Operations Office. This role is responsible for providing effective coordination of the day-to-day administration of the aligned portfolios, including assisting in divisional planning, minuting committee meetings, determining work priorities and meeting deadlines, as well as, exercising self-direction and flexibility. The role will also provide secretariat support to a number of Northern Health Committees and general assistance within the Clinical Operations Administration Team. To be successful in this role you will have: Excellent interpersonal communications skills with the confidence to build relationships and effectively communicate and negotiate with a diverse range of stakeholders at all levels. Demonstrated capacity to exercise sound judgement, diplomacy and discretion with a proven ability to handle sensitive or confidential information. Proven ability to problem- solve and “think outside the box”. Strong written and oral communication skills as demonstrated through the delivery of a diverse array of business documents. Proven administration and organisational skills, including the ability to multi-task, priorities and schedule work to meet deadlines in a busy environment. High level of attention to detail; excellent professionalism, confidentiality and discretion. Excellent minute taking and meeting secretariat experience. Next Steps If this opportunity sounds like the next step in your career, then we would love to hear from you. Please click on the 'Apply' button and follow the prompts. For further details, please refer to the Position Description. Alternatively, you can contact Odette Taylor, Dirctor Health Information Services - Shortlisting will commence immediately for this vacancy. If an appropriate candidate is sourced, the advertising may close early, thus we advise you to apply right away. Why work at the Northern Health? NH offer a range of benefits which support and reward staff both personally and professionally. Our staff benefits include award winning facilities and campus partnerships, Professional development and events, an award winning Health and wellbeing program and financial benefits. Health and Wellbeing programs, including our new ‘Thrive’ program Flexibility in the workplace and extra leave options and support An inclusive and culturally safe space Access to salary packaging, EAP, our online library and onsite car parking Work with us Northern Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce which reflects the community we serve. Applications from Aboriginal and Torres Strait Islander people, as well as applicants who are LGBTIQ+, who have different abilities, or are from culturally and Linguistically Diverse Backgrounds are encouraged. Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad . #J-18808-Ljbffr