Workplace and Front of House Coordinator
vor 3 Wochen
Workplace and Front of House Coordinator - Melbourne Traild is a dynamic, fast‑growing SaaS company that streamlines, automates, and protects Accounts Payable. Just as your bank provides always‑on risk protection for your credit card, Traild offers a similar level of security to help businesses protect their B2B payments from fraud, errors, and mistakes. Our specialised software integrates with leading ERP systems such as SYSPRO, Acumatica, MYOB, and IFS to make AP processes more streamlined, automated, and secure. We have a rapidly growing client base, so you are about to board the rocket ship at the right time. This is an opportunity to make a real impact and support more businesses in digitising their existing operations with enhanced automation and security. Key Responsibilities Create a warm, professional welcome for our team, clients, and visitors — you’ll set the tone for the day the moment someone walks through the door. Own our front of house, managing calls, emails, meeting room bookings, and keeping communal spaces tidy and inviting. Keep the office humming, coordinating mail, deliveries, office supplies, and facilities with precision and care. Work closely with suppliers and service partners to ensure everything runs efficiently — from coffee beans to cleaning contracts. Support finance tasks, including processing office invoices and purchase orders. Help bring our culture to life — from team lunches and celebrations to off‑site adventures. Organise on‑site “Team Connect” days and social events that people genuinely look forward to. Make new team members feel right at home from their very first day. Keep things organised, maintaining office records and documentation with care. Jump in to support where needed, whether it’s an ad hoc project, a last‑minute event, or a new initiative that helps our growing team thrive. Who You Are You’re the kind of person who loves being at the centre of it all — the friendly face people turn to when they need something done (or just a great coffee). You thrive on keeping things organised, bringing calm to busy days, and creating a workplace that feels welcoming, connected, and full of good energy. Previous experience in a front of house, office administration, or facilities coordination role. Strong communication and interpersonal skills, with a warm and professional manner. A knack for organisation and attention to detail. A proactive approach and the ability to juggle priorities in a fast‑paced environment. Confidence using a range of software and admin tools. A collaborative spirit — you love contributing to a positive, people‑first culture. And if you can whip up a great flat white, that’s a definite bonus ☕ Perks of Working at Traild Flexibility: we offer a range of remote, hybrid, and flexible working options. Global team: we are growing across APAC, NA, and EMEA and have team members all across the world. We are growing at an exponential rate, this is an opportunity to get involved with a true rocketship with all the excitement and opportunities that come with it. Our team genuinely loves working at Traild: we scored an 85 on our recent 2025 eNPS survey. Please note that the final applicants for this job will be asked to consent in writing to a police check / criminal background check to the extent permitted by law in your jurisdiction of employment. #J-18808-Ljbffr
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