Records Officer

Role Do you have a high attention to detail, excellent organisational skills and enjoy working both independently and in a small, dedicated team? Do you want to make a lasting contribution to the preservation of the state's historical education records? As a member of the Storage and Operations team within the Records and Mail Services unit, our Records Management Officers are responsible for the organisation, maintenance, and retrieval of the Department of Education's records. This includes Supporting the department's 3-year partnership with Public Record Office Victoria to transfer school records to the State Archives Assist in the appraisal and sentencing of physical records and classify these applying the appropriate RDA and retention class. Physical arrangement of records according to PROV requirements, this includes adhering to naming conventions and use of appropriate storage containers. Please note this role involves manual handling, including lifting boxes and manoeuvring trolleys to move and retrieve boxes of records from temporary storage locations to a designated processing location. This position requires full-time on-site presence, based at 2 Treasury Place, East Melbourne Key Responsibilities Attention to detail Demonstrate a solid understanding of the Public Record Office Victoria (PROV) Retention and Disposal Authorities (RDAs) and Standards to support the preparation and transfer of permanent records to State Archives Demonstrate strong Microsoft Excel capabilities and attention to detail to prepare accurate Records Description Lists describing record series being transferred to PROV. Provide administration support on a range of project tasks including collection management. Quality work Assist in the development, review and implementation of procedures and guidelines to support the appraisal, preparation, and transfer of records series to PROV. Support quality assurance activities to ensure record series meet all the required PROV standards. Ability to demonstrate strong problem solving and identify and provide workable solutions. Teamwork Collaborative team member with excellent communication skills and a “can do” attitude. Ability and willingness to easily adapt to changing priorities in a fast-paced project-based environment. Ability to demonstrate respect and accountability in a diverse team environment. Attributes and Required Capabilities Proven records management experience, particularly in processing and sentencing hardcopy records in a large organization. Strong knowledge and understanding of the Public Records Act 1973, PROV RDAs, and Standards, or the capacity to quickly gain this knowledge. Excellent organizational skills and attention to detail. Strong interpersonal skills with the ability to communicate effectively across different levels of the organization. Ability to work independently and collaboratively within a team environment. Integrity and discretion in handling sensitive information. Desirable Qualifications and Experience A relevant qualification in Information Management, Library Science, or a related field, or commensurate professional experience. Further Information For more details regarding this position please see attached position description. The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the and our Applicants requiring adjustments can contact the nominated contact person. Information about the Department of Education's operations and employment conditions can be located at . For further information pertaining to the role, please contact Isabella Caruso - Team Leader, Records Storage and Operations via or Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence. Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format ( large print) due to any viewing difficulties or other accessibility requirements. Applications close 11 : 59pm on 3 September 2024. #J-18808-Ljbffr