Payroll and Human Resource Clerk

Job Type: Permanent position | Full time position Job Description Department: Human Resources / Finance Reporting To: HR Manager & Payroll Manager Salary: $76,000 – $77,000 per annum Summary We are seeking a highly organised, focused, and resilient HR & Payroll Clerk to support both Human Resources and Payroll functions across Queensland (QLD), Victoria (VIC), Western Australia (WA), New South Wales (NSW), and the Kimberley region. This fast-paced role is central to recruitment, onboarding, file management, employee support, event coordination, and end-to-end payroll processing. The HR & Payroll Clerk will advertise roles across multiple platforms, manage high-volume candidate screening, conduct phone interviews, verify documentation, coordinate onboarding, maintain employee records, and process payroll using Employment Hero and Xero. This role requires a goal-driven individual with strong attention to detail, excellent communication skills, and the ability to thrive in a busy environment with competing priorities. Key Responsibilities Recruitment & Onboarding Advertise vacancies across Jora, Indeed, Seek, Workforce Australia, and internal job boards. Liaise with government employment agencies and workforce programs. Screen resumes and shortlist candidates across multiple states. Conduct initial phone interviews to assess suitability, experience, and availability. Verify all candidate documentation, including licences, work rights, visas, certifications, and qualifications. Compile complete onboarding files and maintain structured candidate documentation. Schedule interviews and coordinate communication between candidates and managers. Manage end-to-end onboarding, including contracts, new starter forms, bank/tax details, system setup, and induction material. HR Administration Maintain accurate and secure employee records, licences, certifications, training, and leave data. Update Employment Hero and internal HR databases with new hires and employee changes. Prepare HR reports, workforce summaries, and ad-hoc data requests. Distribute and coordinate digital and physical training materials. Scan, store, and organise HR documentation and company policies. Respond to general employee HR enquiries promptly and professionally. Organise and assist with company events, including staff functions, recognition events, and internal activities. Payroll Responsibilities Process payroll cycles for all states using Employment Hero and Xero. Review timesheets, attendance, approvals, allowances, and leave. Calculate and process payroll adjustments, including bonuses, overtime, penalties, deductions, and commissions. Maintain payroll files, including tax declarations, bank details, superannuation information, and deductions. Resolve payroll discrepancies in a timely and professional manner. Produce payroll reports and summaries for managers. Assist with audits, superannuation processing, and payroll tax obligations. Ensure compliance with Fair Work legislation, industrial awards, and company policies. Qualifications & Skills Experience in HR, recruitment, payroll, or administrative support roles. Understanding of HR processes (recruitment, onboarding, training, compensation). Strong knowledge of Employment Hero, Xero, and Microsoft Excel. Excellent organisational, multitasking, and time‑management abilities. Strong written and verbal communication skills for dealing with candidates, employees, and managers. High accuracy and strong numerical capability. Ability to manage sensitive information with discretion. Qualification in HR, Business Administration, Accounting, or a similar field is advantageous. Personal Attributes Goal‑oriented, with strong initiative and self‑motivation. Resilient and thick‑skinned, able to handle high‑volume recruitment and challenging conversations. Calm under pressure, thriving in a fast‑paced, deadline‑driven environment. Strong problem‑solving skills and adaptable to changing organisational needs. Professional, reliable, and committed to supporting a positive workplace culture. Why Join Us? This role offers a dynamic opportunity to broaden your HR and payroll expertise while supporting a rapidly growing, multi‑state workforce. If you excel in high‑paced environments and enjoy recruitment, onboarding, event coordination, and payroll accuracy, we encourage you to apply. #J-18808-Ljbffr