Administrative Assistant

Administrative Assistant (Executive & Personal Support) Full-Time | Perth-Based | Hybrid (Perth CBD, Floreat & Virtual) $72,000-76,000 + Super (based on experience) Tall Poppies Leadership is a family‑run leadership and executive coaching business. We help leaders around the world unlock confidence in a way that is unique to them. We partner with executives and senior leaders from large ASX and Fortune 500 organisations, alongside smaller boutique clients. We move fast, with a high bar for detail and delivery. Our work is deeply human and highly impactful. We're looking for an exceptional Administrative Assistant to join our small team , who can bring order, foresight, and calm to both our business and personal lives – enabling us to create impact well beyond ourselves. This role suits someone who enjoys being in a small team environment, having fun while working hard, and can provide a steady hand behind the scenes. If you enjoy responsibility, work ahead of the moment, and don't need a rulebook to know what "great" looks like, you'll likely thrive here. Why You Matter Your contribution is meaningful. You'll create the space for our work to reach its full potential – helping us show up fully for leaders, teams, and organisations, and supporting our mission to grow a million Tall Poppies (confident leaders) around the world. You're an integral part of our business and our past team members say they become "part of our family". One that's fun, playful, driven, all about people, and lives and breathes development. What We Need Most (In Order of Priority) 1) You make our lives easier – proactively You keep us organised, anticipate what's coming, and remove friction before it becomes urgent. 2) You run the admin engine of the business You keep the operational backbone strong: diaries, travel, systems, documents, CRM hygiene, invoices, and client follow-through. You're unflustered by shifting priorities, hold details without drama, and bring order to complexity. 4) You communicate confidently with senior stakeholders You liaise professionally with executives, EAs, and partners – representing Tall Poppies with confidence, warmth, and polish. 5) You support personal logistics Because we're a family business, this role includes some personal admin that helps life run smoothly (handled with discretion and care). The Role (What This Actually Looks Like) You will: Own our calendars – proactively manage busy diaries, time zones, prep time, and buffers Support client delivery logistics – schedule coaching sessions, workshops, podcasts, and leadership programs with precision Be the administrative backbone – create documents, improve systems, update the CRM, manage invoices, file accurately, and follow through on deliverables Create polished materials – PowerPoint decks, Canva visuals, and client‑ready documents Handle personal admin – appointments, bookings, life logistics, reminders, and tasks that keep a complex household running smoothly Operate autonomously – when we're travelling or heads‑down with clients Notice what needs doing and do it – before it becomes urgent You’ll work across a mix of: Floreat home office (small team environment) Shared Perth CBD workspace (a few days per week from Feb/March) Candidates must be available to work a minimum of 3 days per week from the Perth offices. Who This Role Is For An experienced Administrative Assistant / EA‑type operator who enjoys autonomy and ownership Comfortable working closely in a family business where roles overlap and trust matters Highly organised, detail‑driven, and strong on follow-through A proactive thinker – you anticipate, prioritise, and act Warm, fun, professional, and confident communicating with senior people Practical and grounded – you handle moving parts without needing hand‑hanging This role will not suit someone who needs rigid structure, heavy oversight, or a large corporate environment. It is not a junior admin position. Candidates must have a minimum of 3 years of EA/ PA/ Admin Assistant experience. What You Bring Proven experience supporting a senior leader, founder, or small leadership team Excellent judgement, discretion, and professionalism Strong written communication and a polished, client‑ready standard Confidence using (or learning) tools like Microsoft Office (PowerPoint, Outlook, Excel), CRM systems (HubSpot is a bonus), Mailchimp (bonus) An interest in leadership, learning, and people development is a plus – not a requirement A sense of humour and a steady vibe (we're a fun team, we take the work seriously, we enjoy a challenge) What You’ll Get $72,000-76,000 + Super (based on experience) Hybrid flexibility (Perth-based) A role with genuine trust, creativity, and autonomy Exposure to meaningful work with leaders globally Variety – no two weeks look the same The chance to grow with a business that’s building something special How to Apply Along with your CV, please include a short note answering: 1. Why this role appeals to you specifically 2. One practical example of how you've made an executive's life easier 3. One unexpected, human, or quirky thing about you We will begin reviewing applications at the end of January and value quality over speed. Application deadline is 30 January 2026. Australian work authorisation is required at the time of application. Unlock job insights Your application will include the following questions: How many years' experience do you have as an executive assistant? Do you have experience in administration? Which of the following Customer Relationship Management (CRM) systems do you have experience using? How many years' experience do you have as a Business Support Coordinator? Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? How many years’ experience do you have as a Client Coordinator? How many years' experience do you have as an administration assistant? #J-18808-Ljbffr