Accounts & Office Administrator

Accounts & Office Administrator – Parramatta, NSW Location: Parramatta CBD, NSW Company: BGIS, Government Aligned Client Employment Type: Full-Time, Permanent, Hybrid (1 day WFH, 4 days Client Site) We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging. About BGIS BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across various industries. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence. Purpose of the Role BGIS is seeking an experienced Accounts & Office Administrator to support financial and administrative operations for a long‑standing, high‑profile client in Parramatta. Reporting to the Finance Manager, you will work collaboratively with onsite teams to ensure invoices, accounts, reporting, and general administration are managed efficiently and accurately. This role requires resilience, a proactive mindset, and the ability to navigate complex office dynamics and hierarchies. The ideal candidate is resilient, organised, adaptable, and collaborative, with strong financial acumen and excellent communication skills. You will thrive in a fast‑paced environment, able to prioritise multiple tasks while maintaining accuracy and attention to detail. Key Responsibilities Verify invoices and provide support in the preparation and submission of payment claims Perform and assist accounts payable and accounts receivable functions Maintain accurate records of purchase orders and ensure timely tracking Assist with KPI reporting and monitor contractual compliance to meet client and organisational standards Perform administrative and support duties, including minute‑taking, record‑keeping, and handling ad‑hoc tasks as required Ensure full compliance and consistency with BGIS business systems, policies and contract requirements Collaborate effectively with team members and stakeholders, fostering strong working relationships Essential Skills & Experience Experience in accounting, finance, or a similar administrative role High attention to detail and strong organisational skills Ability to prioritise, multitask, and solve problems analytically Proficiency in Microsoft Office (particularly Excel), AI‑powered tools, ERP systems, and cloud platforms Demonstrates strong interpersonal, communication, and technological competencies Ability to work effectively both independently and as part of a team Desirable Diploma in Accounting or Finance Prior experience in government or high‑profile client environments Workplace Flexibility This role is primarily on‑site at the client location in Parramatta, with one day per week working from home. Why Join BGIS? Long‑term job security with a tenured client Career growth opportunities and internal mobility Access to wellbeing programs, paid volunteer days, and employee recognition initiatives Be part of a supportive, inclusive, and high‑performing team AFR Best Places to Work 2024 & 2025 Inspiring Workplaces Award Winner 2025 Endorsed by WORK180 as an employer of choice 2 paid volunteer days each year How To Apply If you are proactive, organised, and resilient, with the skills to manage accounts and office operations in a dynamic environment, we want to hear from you BGIS is an equal opportunity employer and strongly encourages applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds. Eligibility: Applicants must be Australian Citizens or hold Australian Residency status to be eligible for this position. Apply now to be part of a workplace that values diversity, accountability, and operational excellence. Explore more opportunities at #J-18808-Ljbffr