Workplace Coordinator

Role Background

It’s an exciting time to be joining our Wolt offices teams. as we begin to evolve our Real Estate and Workplace function, with a focus on both Workplace Experience and Operations. As our Workplace Coordinator you will play an important role in supporting our Workplace operations onsite and be a valued part of our global teams to help shape our workplace function. 

Offering an exciting and fast-paced work environment, we are looking for a committed, hands-on, customer-focused individual with the ability to keep pace with our dynamic growth. Workplace Coordinators are responsible for supporting our  exceptional workplace experience to all employees, visitors, contractors and courier partners, while ensuring an optimal use of resources. Supporting our Workplace Managers and wider Real Estate & Facilities teams  to ensure our workplace functionality, comfort, safety, sustainability and efficiency;  that our office is properly set up for collaboration and focus, as well as providing remote support for any smaller satellite sites. 

Please note this position is open as part-time (20hrs) 

What you’ll be doing

• Assist our office based teams in Day-to-day implementation of workplace policies, procedures, and programs that assure a well-managed, well-maintained building which accommodates the safety of the occupants and visitors.

• Be the go-to point to manage requests from employees related to office operations through Slack, email and our ticketing system, escalating to wider Real Estate & Facilities teams / other internal teams as required 

• Help create and update our office wide communications and technology systems and training materials related to office practices

• Manage office supplies and consumables (stationery, swag, janitorial products, snacks and beverages) selection, ordering and inventory 

• Cross-Team collaboration (IT and People Operations) to update seating plans, occupancy reports, team relocations and onboarding / off-boarding protocols

• Conduct regular office walkthroughs to ensure service expectations are met

• Support Site Wide Event coordination, creating and communicating processes for employees to self manage large internal events, and coordinating workplace specific event related tasks such as cleaning, room setup and building specific protocols

• Assist with mail and package organization and distribution duties as required, presenting a professional and welcoming first contact to all visitors.

• Manage Key registers and access authorisation as required

What we look for

• Experience in Office or Facilities Management fields in a global organization within a fast-paced and high growth environment

• Self motivated and proactive, with confidence in knowing when to make a decision, and when to seek further clarification

• Strong and passionate Customer focus

• Excellent written and verbal communication skills in English and the local language.

• Comfortable collaborating in person with a diverse audience as well as remotely and dynamically using digital tools such as GSuite, Slack and Zoom.

• Event Management experience a bonus

• Strong organizational and multitasking abilities

• Demonstrable problem solving skills, with the ability to make fast and quality decisions based on current occupant, team and department needs

If you are excited about working in a high-growth environment, taking ownership, and being part of an extremely ambitious team, then click below to apply and get the conversation going

We will be reviewing applications on an ongoing basis, so if this sounds like an opportunity you want to pursue, apply today

If you have any further questions about the position before submitting an application, you can turn to: Linn Lima, Talent Acquisition Partner:
linn.lima@external.wolt.com

Please note that we do not accept applications coming in via email. Please submit your application in English via our job portal.