Executive Assistant

At Parallel Bio, we are using the immune system to unlock safer, more effective drugs. By creating access to genuine human biology in a diverse, reproducible, and scalable way we're changing the way researchers find, test, refine, and deliver these life-changing therapies.

The human immune system is the master regulator of health and disease in our bodies. Current tools used to discover drugs that target the immune system are wildly inadequate. To fix this critical gap, Parallel Bio created a human 'immune system in a dish' to rapidly accelerate the development of new drugs and immunotherapies more likely to work in patients. This means developing drugs that are known to safely work in humans before the first patient receives the first dose and an end to needlessly destroying millions of lab animals in the pursuit of human health.

By blending this biological innovation with the latest in high-throughput lab automation and integrated data capture & analysis, we're creating a new type of biotech – one that brings the advantages of cloud computing to next-generation wet lab studies.

As a biologist, joining our team means:

• Pushing forward the understanding of how the immune system functions with real-world experimentation.

• Helping create new experimental methods that can be repeated and varied from the keyboard instead of the bench.

• Learning modern data & software practices - techniques considered beyond the cutting-edge in biotech.

• Creating experiments where copies of the same organism can be held constant - either for varied treatments or repeated across replicants to drive down scientific uncertainty.

• Access to diverse populations varied by sex, age, race, medical history can be used repeatedly and repeatably.

As a technologist, joining our team means bringing the rigor and scalability of computing into the biological domain:

• Work a problem with clear benefits for humanity. This is work worth doing.

• Bring modern software and data practices to biotech, an industry still catching up on 15 years of big data tech evolution.

• The breadth of our systems is breath-taking: from low-level robotics programming to data science & visualization to AI models of immune response and everything in-between. As a small team we tend to work across these areas rather than be siloed into one of them.

• Software is a first-class product concern at Parallel Bio, not a cost-center / service organization. We operate wet labs but we ship data-as-a-product.

• Learn the intricacies of the biological computing system that is the human immune system: antibody selection and production is a complex search problem.

As part of our operations team, joining Parallel Bio means:

• Playing a key role in enabling the seamless functioning of a pioneering biotech company driving groundbreaking drug discovery.

• Supporting visionary leaders whose work is reshaping how therapies are developed and delivered to patients.

• Collaborating with a multidisciplinary team at the forefront of science, technology, and innovation.

• Gaining insight into the unique challenges and opportunities of scaling a high-impact startup.

• Contributing to a mission-driven organization focused on creating safer, more effective drugs and transforming the future of human health.

Responsibilities:

We're seeking a highly organized and resourceful Executive Assistant to support our Co-Founders as Parallel Bio expands its operations to Vienna, Austria. This role combines traditional executive assistance with personal support to ensure smooth operations both in and out of the office.

The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, discretion, and the ability to anticipate and address needs proactively.

Be the Right Hand to Leadership: Manage complex calendars for both Co-Founders, prioritizing tasks and scheduling meetings efficiently to ensure smooth daily operations.

Enable Seamless Travel: Book and coordinate detailed national and international travel arrangements, including itineraries, accommodations, and expense reimbursements.

Organize with Precision: Prepare and organize meeting materials, ensuring timely follow-up on action items and that all necessary information is readily available.

Foster Collaboration and Communication: Coordinate with team members, stakeholders, and external partners to facilitate seamless communication and collaboration across all levels.

Oversee Office Operations: Manage office operations, including supply management and organization, to maintain an efficient and well-functioning workplace.

Provide Personal Support: Handle personal scheduling, appointments, and errands for the Co-Founders, managing confidential and sensitive matters with the utmost discretion and professionalism.

Job Requirements

Note to candidates: The requirements listed here are an exhaustive list of useful traits but not a hard list of requirements. Candidates who don't fulfill one or more of the listed requirements but still think they are strong candidates are encouraged to apply.

Professional Abilities:

• Minimum 5 years of experience as an Executive Assistant, preferably supporting C-level executives.

• Fluent in English and German, with strong written and verbal communication skills.

• Exceptional organizational and time-management abilities, with the capability to manage multiple priorities in a dynamic environment.

• High level of discretion, confidentiality, and professionalism when handling sensitive information.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and modern productivity tools (e.g., Google Workspace, Slack).

• Strong problem-solving skills and a proactive, solution-oriented mindset.

Personal Attributes

• Previous experience supporting senior executives or company founders, with a strong understanding of European and international business etiquette.

• Demonstrated ability to handle sensitive information with confidentiality and maintain professionalism in all interactions.

• Skilled at anticipating needs and taking initiative to ensure tasks are completed seamlessly and efficiently.

• Ability to remain calm, composed, and focused in high-pressure or fast-paced situations.

• Strong cultural sensitivity and adaptability to work effectively across diverse teams and international environments.

• High emotional intelligence, with the ability to navigate complex interpersonal dynamics tactfully and effectively.

• Excellent interpersonal and communication skills, with a collaborative and approachable demeanor that fosters strong relationships with team members and stakeholders.

• A service-focused mindset, dedicated to addressing the needs of leaders and supporting team success.

• Flexibility and adaptability to manage diverse tasks and responsibilities in a rapidly evolving environment.

Your compensation package will include a minimum base salary of €50.000 annually, based on a full-time engagement. The final amount will be determined based on experience and qualifications. This is a full-time position with no overtime compensation; the agreed salary covers all working hours. Flexible work arrangements may also be possible to support work-life balance.

Parallel Bio is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We encourage applications from individuals of all backgrounds, regardless of age, gender, ethnicity, religion, disability, or sexual orientation.