Buyer(G5)

vor 2 Wochen

Wien, Wien, Österreich International Atomic Energy Agency Vollzeit
Buyer(G /

Organization:
MTGS-Procurement and Invoice Control Unit

Primary Location:
Austria-Vienna-Vienna-IAEA Headquarters

Job Posting:
, 2:07:28 AM

Closing Date:
, 4:59:00 PM

Duration in Months: 24

Contract Type:
Fixed Term - Extrabudgetary

Probation Period: 1 Year

Full Competitive Recruitment:
Yes

Multiple positions
Organizational Setting


The Department of Management's Division of General Services (MTGS) provides support functions to the IAEA through its four Sections, namely the Archives and Records Section (ARMS), the Commissary Management Section (CMS), the Facilities Management and General Support Section (FMGSS) and the Seibersdorf Laboratories Services Section (SLSS).

Among the four Sections, the Commissary Management Section (CMS) is responsible for the management of the Agency's tax and duty-free store at the Vienna International Centre.

The Commissary is operated under the authority of the Director General of the IAEA and regulated by the HQ Agreement with the Host Country.

It was established as a self-sustaining and non-profit making operation in order to facilitate the purchase of limited quantities of consumer goods by the diplomats of Permanent Missions of Member States accredited to the UN organizations, staff members of the UN organizations based at the VIC as well as of other authorized organizations.

Main Purpose


Under the supervision of the Unit Head (Procurement and Invoice Control), the Buyer establishes and maintains his/her designated assortment of merchandise commensurate with customers' preferences and in conformity with the IAEA Headquarters Agreement clauses on the establishment of the Commissary.

He/she is expected to ensure optimum stock levels at all times.

Functions / Key Results Expected


Be fully responsible for the complete procurement cycle of the assigned assortment, which involves order management, on-going market research, stock management with respect to minimum quantities, order frequencies, reorder quantities and expiry dates of goods to avoid out of stock situations, considering seasonal fluctuations of demand.


Take accountability for the contents of the orders placed and exercise delegated signatory power for purchase orders up to the value of each, as specified in the Commissary Procurement Guide.


Ensure a high level of customer satisfaction by establishing and innovatively maintaining an international assortment of high-quality merchandise which is competitively priced.

Continuously streamline the assortment based on best commercial practice, ensuring sufficiently high turnovers of stock items and avoiding slow moving and obsolete stock.


Evaluate and compare offers of suppliers with regard to price, quality, expiry dates, transport costs, delivery modalities, currencies and reliability of suppliers.

Perform other duties, as assigned.

Competencies and Expertise

Core Competencies

Name

Definition

  • Communication
  • Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
  • Achieving Results
  • Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division's programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
  • Teamwork
  • Actively contributes to achieving team results. Supports team decisions.
  • Planning and Organizing
  • Plans and organizes his/her own work in support of achieving the team or Section's priorities. Takes into account potential changes and proposes contingency plans.
    Functional Competencies

Name

Definition

  • Analytical thinking
  • Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.
  • Client orientation
  • Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.
  • Resilience
  • Able to remain calm in emotionally charged situations. Accepts constructive feedback in a positive manner and is able to cope with setbacks.
    Required Expertise

Function

Name

Expertise Description

  • Administrative Support
  • Data Management
  • Accuracy in dealing with figures, identifying and recognizing differences among a variety of recurring situations.
  • General Services
  • Inventory and Supply
  • Indepth familiarity with the consumer goods market including a profound knowledge base about the respective assortment.
  • Administrative Support
  • MS Office (Word, Excel, Outlook, PowerPoint)
  • Advanced IT skills, including practical experience with MS Office, databases and ERP systems.
  • Procurement Services
  • Procurement
  • Thorough practical knowledge of procurement methods, tools and strategies as well as good knowledge of standard business administration principles.
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