Archives Associate(P1)

vor 2 Wochen

Wien, Wien, Österreich International Atomic Energy Agency Vollzeit
Archives Associate(P /

Organization:
MTGS-Archives Unit

Primary Location:
Austria-Vienna-Vienna-IAEA Headquarters

Job Posting:
, 12:55:34 AM

Closing Date:
, 4:59:00 PM

Duration in Months: 36

Contract Type:
Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment:
Yes

Organizational Setting


The Department of Management's Division of General Services (MTGS) provides support functions to the IAEA through its four Sections, namely the Archives and Records Section (ARMS), the Commissary Management Section (CMS), the Facilities Management and General Support Section (FMGSS) and the Seibersdorf Laboratories Services Section (SLSS).

The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required.


The Section is divided into three Units:
Digital and Mail Services, Records and the Archives Unit.

Main Purpose


Under the supervision of the Unit Head, the Digital Archivist contributes to the formulation and implementation of processes for the digital management of IAEA archives and records in the custody of MTGS/ARMS.

This entails the identification of appropriate metadata standards for the description of physical and digital records, including photographic and audio-visual material; the definition of digital preservation and digitization workflows in accordance with international best practices; and the implementation of these processes through a combination of hands-on work, communication and training.

Role

The Digital Archivist is:
(2) a collaborator who can implement metadata, digitization, and digital preservation workflows and relevant procedures in close cooperation with the Records Unit and DMSU;
(3) a team member who can assist the delivery of projects relating to metadata, digitization and digital preservation;

Functions / Key Results Expected

Assist the team in enhancing descriptive, technical, administrative and preservation metadata in use in MTGS/ARMS systems, including the archives management system;
Under the guidance of the Unit Head, develop and implement digital preservation and digitization workflows following professional standards and best practices;
Work closely with project teams and other technologists on the implementation or development of discovery, digital preservation, and digital asset management systems;
Work closely with the team in Developing and delivering training related to metadata, digitization, and digital preservation

Perform other operational tasks linked to core archives business processes, such as transmitting electronic records with enduring value to the custody of the Archives Unit, disposition and deletion, and producing finding aids in the archives management system.

This may include lifting boxes of records weighing up to 15 kg.

Competencies and Expertise

Core Competencies(Competency Framework)

Name

Definition

  • Planning and Organizing
  • Plans and organizes his/her own work in support of achieving the team or Section's priorities. Takes into account potential changes and proposes contingency plans.
  • Communication
  • Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
  • Achieving Results
  • Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division's programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
  • Teamwork
  • Actively contributes to achieving team results. Supports team decisions.
    Functional Competencies

Name

Definition

  • Analytical thinking
  • Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.
  • Client orientation
  • Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.
  • Judgement/decision making
  • Consults with supervisor/manager and makes decisions in full compliance with the Agency's regulations and rules.
  • Resilience
  • Able to remain calm in emotionally charged situations. Accepts constructive feedback in a positive manner and is able to cope with setbacks.
    Required Expertise

Function

Name

Expertise Description

  • Information Management
  • Analysis
  • Ability to collect, retrieve and analyse large volumes of information.
  • Management and Programme Analysis
  • Project Management
  • Knowledge of project design, monitoring and evaluation.
Qualifications, Experience and Language skills

  • University degree a first level degree in social sciences, data sciences, information management or IT with a specialisation in Archives, Records Management or other related field.
  • A minimum of one year of exp

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