ERP Functional Lead, Procurement and Contacts(P4)

vor 1 Woche

Wien, Wien, Österreich International Atomic Energy Agency Vollzeit
ERP Functional Lead, Procurement and Contacts(P /

Organization:
MTIT-AIPS Management Section

Primary Location:
Austria-Vienna-Vienna-IAEA Headquarters

Job Posting:
, 1:36:54 AM

Closing Date:
, 4:59:00 PM

Duration in Months: 36

Contract Type:
Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment:
Yes

Organizational Setting


The Department of Management (MT) provides a 'platform of services' that serves as a foundation for the successful delivery of the IAEA's scientific and technical programmes.


Its mission statement is as follows:
"MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose". Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.

The Division of Information Technology provides support to the IAEA in the field of information and communication technology (ICT), including information systems for technical programmes and management.

It is responsible for planning, developing and implementing an ICT strategy, for setting and enforcing common ICT standards throughout the Secretariat and for managing central ICT services.

The IAEA's ICT infrastructure comprises state of the art hardware and software platforms in a partially decentralized environment.

The Division has implemented an IT service management model based on ITIL (IT Infrastructure Library) and Prince2 (Projects in a Controlled Environment) best practices.

The IAEA's Enterprise Resource Planning (ERP) system, known as the Agency-wide Information System for Programme Support (AIPS), was implemented in a multi-phased phased approach beginning in 2011 and completing in 2017.

AIPS provides a single, fully-integrated solution that standardizes and improves efficiency of business processes by leveraging the Oracle ERP suite of products.


AIPS encompasses 8 business domains:
finance, procurement, programme and project management, planning and budgeting, human resources and payroll, contacts, travel and events management.

The AIPS Management Section (AMS) within the Division of Information Technology manages the operations, maintenance, improvements, and support for the AIPS system in collaboration with business process owners.

The AMS Section consists of approximately 20 staff members and is led by a Section Head, who reports to the Director of Information Technology/CIO.

Main Purpose


The ERP Functional Lead, Procurement and Contacts, is a member of the AIPS Management Section (AMS) and reports to the AMS Section Head.

He/she provides advice on, applies technical knowledge to, and provides Contacts (Master Data), Procurement, Inventory and Asset Management Functional support to the delivery of IT services aimed at supporting the IAEA's ERP system known as AIPS (Agency-wide Information System for Program Support).

Role


The ERP Functional Lead, Procurement and Contacts, is: a functional knowledge expert, having strong knowledge of several Oracle eBusiness Suite or Oracle Fusion Cloud ERP modules, including: Purchasing, iProcurement, Sourcing, Inventory, Oracle Trading Community Architecture, Oracle Customer Data Librarian, Oracle Customers Online, Oracle Supplier Management (Supplier Hub), Oracle Marketing, Oracle iSupplier Portal and Fixed Assets or the Oracle Fusion Cloud Procurement and Financials Fixed Assets, and the corresponding business processes, and domain lead managing all the resources working for the Procurement, Inventory, Contacts & Assets Domain.

The knowledge is applied to manage and resolve incidents and problems as well as design and implement changes related to the above areas of the AIPS system.

The role also requires supporting the hiring of staff, consultants and contractors, and managing contractors.

This includes prioritization of tasks, managing and accessing contractor's performance, mentoring and offering guidance with respect to both the IAEA organization and AIPS.

Functions / Key Results Expected


Manage and maintain the configuration of live ERP modules in the areas of Oracle Purchasing, Inventory, Contacts and Asset Management or Oracle Fusion Cloud Procurement and Financials Assets.

Ensure that solutions leverage the standard configuration settings and that the functional designs are documented.

Actively participate in testing to validate if the implemented features meet requirements.

Provide AIPS Application Levels 2 and 3 support as needed.

Contribute to the development of new reports and forms to meet the needs of managers and users.


Contribute to the development and implementation of user support and training modules and manuals and support training team in smooth execution of training.

Competencies and Expertise

Core Competencies(Competency Framew

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