Team Assistant(G4)
vor 2 Wochen
Organization:
NSNI-Safety Assessment Section
Primary Location:
Austria-Vienna-Vienna-IAEA Headquarters
Job Posting:
, 2:59:50 AM
Closing Date:
, 4:59:00 PM
Duration in Months: 36
Contract Type:
Fixed Term - Regular
Probation Period: 1 Year
Full Competitive Recruitment:
Yes
MULTIPLE POSITIONS MAY BE FILLED THROUGH THIS VACANCY ANNOUNCEMENT
Organizational Setting
The Department of Nuclear Safety and Security (NS) formulates and implements the IAEA's nuclear safety and security programme, which encompasses the Agency's activities to protect people and the environment from radiation exposure, and responds to the needs of its Member States related to nuclear safety and security.
- External Events Safety Section
- Operational Safety Section
- Safety Assessment Section
- Regulatory Activities Section
- Research Reactor Safety Section
The Safety Assessment Section (SAS) helps to improve the capability of Member States in carrying out effective safety assessments and enhancing the safety of nuclear installations.
SAS does this by developing safety standards and guides for design and safety assessment; by promoting the use of advanced safety assessment methods and tools with enhanced integration of deterministic and probabilistic analyses and the use of risk-informed and performance-based safety approaches.
The Section undertakes Technical Safety Reviews (TSRs) that can be tailored to the needs of requesting parties.The work of the Section covers existing, evolutionary and innovative reactors, including small modular reactors (SMRs), non-water-cooled reactors and fusion reactors.
Main Purpose
Reporting to a Section/Unit Head/Supervisor and providing support to a group of Professionals, the Team Assistant contributes to the efficient operation of the office by providing assistance and advice on the administrative practices and procedures.
Correspondence and Records Management
- Draft standard correspondence according to corporate communication guidelines. Format letters, reports, technical documents, manuscripts, newsletters and other material in accordance with standard operating procedures. On the basis of general instructions, search office files and records and select information for use by the supervisor(s) in preparing correspondence, reports, project or programme plans.
- Prepare graphs, charts and other visual aids for use by the supervisor(s) or experts in seminars, meetings, workshops and presentations. May prepare and format documents for Internet publication.
- Responsible for the work unit's Records Office in terms of: maintaining file lists, finding aids, paper and electronic files according to corporate standards, liaising with ARMS (Archives and Records Management Section) staff on records management issues, providing information to colleagues on records management standards and practices, facilitating paper file transfers and retrievals, and ensuring the proper handling of records of separating staff members.
- Make arrangements for internal/external meetings, seminars and other events. This may require such activities as the implementation of logistics, preparation of invitation letters and the typing, compilation and distribution of working documents and other material. Take and prepare minutes and/or notes of internal meetings.
- Make travel and hotel arrangements, prepare travel authorizations/claims for the supervisor(s) and/or participants and compile, calculate and prepare cost estimates.
May calculate and prepare standard limited components of the programme and budget (e.g. printing requirements, consultancies) and the financial plan for the Unit/Section and may keep track of the financial budget/expenditure of the Unit/Section.
- Update and maintain information databases, such as mailing lists, document tracking systems and management reporting systems on the status and completion of work plans.
- On behalf of the supervisor, may distribute work among the other support staff of the Section, explaining work methods, assisting with routine problems and checking work in progress to ensure compliance with administrative rules and regulations.
- Provide required support and/or backup to staff in executive offices.
Core Competencies(Competency Framework)
Name
Definition
- Planning and Organizing
- Plans and organizes his/her own work in support of achieving the team or Section's priorities. Takes into account potential changes and proposes contingency plans.
- Communication
- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
- Achieving Results
- Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department
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