Team Assistant

vor 2 Wochen

Wien, Wien, Österreich The United Nations Industrial Development Organization (UNIDO) Vollzeit
Requisition ID
:3128

Grade
:
G4

Country
:
Austria

Duty Station
:
Vienna

Category
:
General Service/Admin. Support

Type of Job Posting
:
Internal and External

Employment Type
:
Staff-Full-time

Appointment Type
:
Fixed Term - 100 series
Minimum Annual Salary
:45,695
EUR
Application Deadline
:12-Dec-2023, 11:59 PM (CET)

Vacancy Announcement
This post is for local recruitment only.

ORGANIZATIONAL CONTEXT


The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability.

The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States.

The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development.

UNIDO's mandate is fully recognized in SDG-9, which calls to "Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation".

The relevance of ISID, however, applies in greater or lesser extent to all SDGs.

Accordingly, the Organization's programmatic focus is structured in four strategic priorities:
Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.


Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO's four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation.

Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.


The Directorate of Corporate Services and Operations (COR), headed by a Managing Director, is responsible and accountable for the management of UNIDO's human, financial and material resources, ensuring the capacity of the Organization to fulfil its mandate.

The Directorate oversees a full range of financial, human resources, learning and staff development, procurement, information technology and general services to meet the service support needs of the Organization as a whole.

Additionally, the Directorate houses the Gender Equality and Empowerment of Women Unit and the Ethics and Accountability Unit as well as oversees their operations.

Furthermore, the Directorate provides guidance on personnel security and safety matters and ensures the overall coordination of UNIDO's response in this regard.


The position is located under the Procurement Services (COR/PRO) that carries out all procurement and contracting services on behalf of the Organization relating to Headquarters, the Field, and technical cooperation activities.

It increases procurement efficiency and effectiveness with the aim to increase technical cooperation delivery; ensures that UNIDO continues to follow best practices in supply chain management and gains recognition as a leader in the field.


At the G4 level, the incumbent is expected to perform general as well as targeted processes focusing on basic service delivery and support services within the organizational environment and team.

His/her interventions result in the focused process impact.

The UNIDO Staff Performance Management System reinforces the collaboration within formal units as well as among cross-functional teams. In this context, the incumbent collaborates with his/her team and colleagues, within as well as outside the unit. Within the formal teams, the incumbent may be expected to backstop other team members as required.

FUNCTIONAL RESPONSIBILITIES
Under the supervision of the First Reporting Officer and in close coordination with other members of the team, the Team Assistant provides administrative support in processing the complete procurement cycle for the following areas:

Support to operational procurement

  • Assist in reviewing submitted shopping carts for completeness and clarity;
  • Assist in preparing case documentation and related due diligence work in procurement cases that require limited international or local competition, restricted competition or exception to competition (waiver);
  • Assist in reviewing drafted technical specifications, terms of reference, and scope of work;
  • Assis

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