Front Desk Employee

vor 2 Wochen

Vienna, Österreich European Handball Federation Vollzeit

The European Handball Federation (EHF) is the organisation that oversees 50 national and two associated federations across Europe and is recognised by the International Handball Federation (IHF). The EHF is dedicated to the organisation and management of prominent handball competitions that today are crowned by the EHF EURO events for national teams and the EHF Champions League for club teams. The scope of duties exceeds the arrangement of events, the EHF is dedicated to the development of the game from grassroots and education to top-level events.

The recruitment process to expand the team is open as the European Handball Federation is looking for a Front Desk Employee, based out of its headquarters in Vienna, Austria.

Moving the companies’ main strategies in the field of sustainability and digitalization forward, this is an exciting opportunity for hands-on people with interest for a European sport governing body.

The role will be within the Finance Department and closely involved over the whole company including the daughter companies EHF Marketing and EHF Services and Infrastructure.

This is a full-time position based at the EHF Office in Vienna.

Tasks

Key Responsibilities

  • Managing the reception of the European Handball Federation
  • General reception duties

  • Telephone switchboard: Receiving and forwarding internal and external calls

  • Administration of the EHF Outlook calendars (office/meetings)

  • Management and coordination of the vehicle fleet

  • Preparation and follow-up of meetings, including guest care

  • Office supplies management: Inventory control, needs assessment, and ordering (including price comparison) of office supplies
  • Processing, administration, and filing of incoming invoices
  • Mail dispatch and receipt

  • Receiving, processing, and distributing incoming mail

  • Preparation and dispatch of outgoing mail/packages

  • Travel and Expense Management for Referees and Delegates
Requirements

Profile

  • Successfully completed higher-level secondary commercial college or similar
  • Minimum 2 years’ previous experience
  • First point of contact and information hub of the company
  • Presentable and professional appearance
  • Independent and precise working style
  • Experience with MS Excel and, preferably, BMD NTCS
  • Confident and self-assertive in discussions with clients
  • Team player who collaborates effectively with EHF internal teams and departments
  • German as a prerequisite, ability to communicate in English (written and spoken)
  • Passion for sport essential; knowledge of handball is an advantage

Applying for the position

Send your current CV, and a cover letter in English explaining why you would like to work for the EHF and what you feel that you can bring to the role. Please submit your documents by email.

Further information

  • Preferred starting date: November 2024
  • Full-time (40 hours/week)
  • Location: Hoffingergasse 18, 1120 Vienna, Austria – from 7th January onwards Baumgasse 60a, 1030 Wien
  • Yearly gross salary between EUR 35,000 and EUR 42,000

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