Executive Assistant
vor 2 Wochen
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We’re a team that cares about you and your community. CitiPower, Powercor and United Energy own and operate the electricity distribution networks servicing 1.9 million customers located across 65% of Victoria. These customers include a large number of households, as well as commercial and industrial businesses, world class arts, health and sporting precincts, popular tourism regions and the biggest infrastructure projects in Victoria.
In designing and delivering these services, our people are united by a real sense of purpose to empower customer choices in ways that are important for our communities and the environment. Using advanced analytics, knowledge built through years of practical expertise, partnerships with leading researchers, and the courage to experiment, our people are proud to be disruptive influencers amongst the electricity industry.
Increasingly, our networks are connecting new large-scale renewable energy generators and integrating technologies like solar, batteries and electric vehicles as customers change the way they generate, use, store and share power. This demand is transforming the electricity market faster than any change we’ve ever seen before. As a result, our people are at the frontline in developing and implementing innovative technologies and solutions necessary for the future of our industry not only in Victoria but globally.
About the role:
We are seeking a seasoned Executive Assistant (EA) to support two senior executives within our businesses – our Chief Financial Officer (CFO) and General Manager (GM) of Corporate Services.
We require an experienced professional who has ideally partnered with a CFO and C-Suite executives before. Our ideal candidate will possess a strong corporate background, with experience in supporting the preparation of board documentation, liaising with executive team and board members, and coordinating logistics for meeting and roadshows conducted both in Australia and off-shore.
The EA will work closely with a team of highly skilled EAs in our business, who support each other as and when required. Our preferred candidate will have the ability to take initiative, demonstrate diplomacy, and have refined communication skills to work effectively with all levels and external parties.
What you’ll deliver:
- Provide effective executive support via time management and the coordination of calendars, including but not limited to:
- Organising meetings with internal and external stakeholders
- Planning and organising Finance based activities and roadshows, which may include liaising with third parties (domestic and international)
- Coordinating the logistics for meetings, including room set up, wifi, audio visual, managing catering etc.
- Responding to calls, using initiative and problem solving skills in dealing with matters on behalf of the CFO and GM.
- Manage domestic and international business travel and accommodation (air and ground logistics).
- Liaise with the CEO’s office and Company Secretary’s team in the preparation of Board and Committee papers and presentations.
- Prepare accurate documentation, including Board papers, draft minutes and action plans.
- Manage team recognition processes, including employee engagement activities and service awards.
- Process invoices and expenses in an accurate and timely manner.
- Provide assistance to the direct reports to the CFO and GM Corporate Services as required.
To succeed in the role you’ll have:
- Demonstrated similar experience in an EA role, involving balancing the needs of multiple stakeholders.
- Exceptional numeracy, literacy and communication skills.
- Interpersonal savviness, with the ability to anticipate the needs of others, respond in a positive a proactive manner, problem solve, and apply lateral thinking.
- A high level of organisational and time management skills.
- Experience in crafting impactful PowerPoint decks and presentations.
- Advanced MS Office capabilities.
- Experience in SAP, Concur Expense and Concur Travel.
Your career with us:
We have a diversity of teams across our business, all contributing to great customer and community outcomes. Our people are our most important asset, and we continually invest in nurturing their capability. We proudly strive to provide a safe, inclusive and sustainable environment where all our people feel respected, valued and supported to bring their whole selves to work and be the best they can be.
With an embedded Inclusion & Diversity Strategy and initiatives like our Women in Power networking group, and Sparkle, our LGBTIQ+ allies pride network, we’re committed to equal opportunities for all employees.
We are proud to be recognised as a WORK180 Endorsed Employer for all women. Click here for more information on how we create and support a diverse and equitable workplace.
We understand how our benefits can support you. We offer a health and wellbeing subsidy (up to $600 per year), paid parental leave of up to 15 weeks for the primary carer, and more.
What’s next?
Please submit your application via our careers website by 5 July 2024. For the full Position Description, please reach out to Tim Hart from the Talent team at careers@powercor.com.au.
We encourage applications from all communities; people of all ages, genders, nationalities, abilities and cultures, including Aboriginal and Torres Strait Islander peoples, the LGBTQI+ community and people living with disability.
Beon, CitiPower Powercor and United Energy recognise Australia’s Aboriginal and Torres Strait Islander Peoples as the First Peoples and Traditional Custodians of the lands on which we work. We pay our respects to Elders past and present and acknowledge their ancient and continuing connection to Country.
We work hard to ensure our organisation is inclusive and diverse. This means everyone can feel valued, trusted, authentic and safe at work.
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