Document Controller
vor 2 Wochen
Position Title : Document Controller
Preferred Start Date: July 2024
End Date: October 2024 (Potential of extension or a permanent position)
Hours per week: 38
Location: Leederville
Department: Regulation & Compliance Team
Pay Rate / Level of Experience: 3 + years experience in a similar position
About the role:
We have an opportunity for a Document Control Officer to join the corporate Regulation & Compliance Team working in the Risk & Assurance Business Unit, supporting all activities related to CorDocs system.
What the role will involve:
- Providing administrative and general support across the Business Unit and to external committee’s
- Supporting the Management team with the coordination of Ministerial, board and executive papers, scheduling and diary management
- Prepare, manage and administer day-to-day activities for the Head of Business Unit, this may include travel arrangements, invoicing, purchase orders and stationery.
- Liaise and coordinate information with external and internal key Business Unit stakeholders and committees as required
Key skills and experience:
- Previous experience with Corporate Document Management Systems
- Ability to organise priorities and outcomes to balance immediate and longer-term outcomes
- Excellent communication skills, a good negotiator who is able to influence key stakeholders
Position Purpose:
Work within the corporate Regulation & Compliance Team, in the Risk & Assurance Branch, supporting all activities related to CorDocs system and providing assistance as required in other areas.
Key Accountabilities:
- Assists the Regulation & Compliance Team to gather and analyse data and background information, mainly concentrating on CorDocs compliance reporting.
- Provide analytical support for CorDocs data.
- Maintain and deliver CorDocs training program.
- Engage with our stakeholders to identify their requirements and levels of customer satisfaction.
- Provide a range of support functions to the Regulation and Compliance Team, including preparation of PowerPoint presentations and Excel spreadsheets.
- Provide Ad Hoc Assistance to other teams within Risk and Assurance Branch Document Management
- Register and maintain key corporate documents in Aqua and CorDocs.
- Identify and record all meta-data associated with the documentation to allow for data searches.
- Maintain Compliance Team’s CorDocs documentation.
- Participate in project teams investigating system integration and applications associated with document management. Business Management System §Provide CorDocs Support to stakeholders.
- Promote CorDocs as a compliance tool.
- Analyse the outcomes of third party audits including follow up actions as required.
- Consult with Corporation staff on system improvement and integration needs and options.
- Recommend and implement system improvements as required.
- Support continuous improvement of CorDocs.
Qualifications and Experience:
- Tertiary qualification in business or similar; or significant progress towards one.
- Substantial computer application skills, including MS Word, Excel and PowerPoint.
- Substantial experience with Corporate Document Management System (AQUA).
- Considerable business writing skills.
- Considerable level of customer orientation and service ethic.
Knowledge, Skills & Attributes:
- Ability to organise priorities and outcomes to balance immediate and longer term outcomes.
- Conceptual and analytical skills
- Strong interpersonal skills.
- Ability to work in a team environment to achieve business outcomes.
- Demonstrates the values and behaviours that contribute to a constructive, high performance culture.
Please note:As part of the recruitment process candidates will be required to complete a drug & alcohol screen. Candidates may be required to provide further screening which could include references, qualification check and police clearance.
If interested please apply or send your cv to jasmine.albert@nesfircroft.com
BH ID 273744
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients. #J-18808-Ljbffr
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