International Student Program Coordinator

Job posted: 12/06/2024

Location: Melbourne | Southern Metropolitan

Job type: Full time / From 15/07/2024

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Other

Reference: 1420251

KSC 1 Demonstrated capacity to develop professional knowledge and experience to deliver required services for an Interntional Student Program for students.

KSC 2 Demonstrated capacity to coordinate an International Student Program including Home Stay services and guidelines are adhered to.

KSC 3 Highly developed communication skills with a range of stakeholders including students, parents, teachers, to ensure International Student Coordination requirements are completed.

KSC 4 Demonstrated ability to collaborate with colleagues to improve student outcomes to ensure International Student requirements are achieved.

KSC 5 Demonstrated excellent organisational and time management skills in a work environment where day to day priorities and tasks may vary considerably.
 

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

International Student Coordinator Job Description:

Responsibilities:

1. Accept new international student (IS) applications, conduct interviews, and oversee the enrolment process.

• Act as a liaison between parents, staff, and students, providing information on school administration procedures and policies.
• Conduct orientation programs for incoming international students.
• Collaborate with the marketing team to create promotional materials, including booklets and other marketing assets.
• Serve as the primary contact for international students and the International Education Division (IED).
• Provide administrative support for the International Student Program (ISP).
• Monitor and accurately record student attendance daily, and maintain communication with students, homestay families, parents, and the IED.
• Advise the Principal on matters concerning international students.
• Maintain and update the Homestay Database, including student movements, homestay changes, visit dates, and accommodation updates.
• Assist in establishing and managing the VISIT system, which includes homestay profiles, arrival support, and related tasks.
• Organize and maintain school-based student files, student visa details, passport information, etc.
• Coordinate the distribution of information and correspondence, such as newsletters, to homestay families and parents.
• Provide support to homestay families and third-party nominators through informational sessions, welcome events, and newsletters.
• Conduct periodic visits to students residing with homestay families each semester.
• Work with our college community to further improve awareness and understanding of our International Student Program.
• Support staff as appropriate with issues relating to international student enrolments and the international student program.
• Attend, participate and contribute to international student program network meetings.
• Any other duties as prescribed by the principal in relation to the effective and successful coordination of our International Student Program.
• Working with staff to ensure appropriate and ongoing assessment and reporting is provided to measure international student progress across enrolled subjects.
• Provide timely and detailed reports to students and families with respect to learning and wellbeing of international student as required.

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Pakenham Secondary College is a Year 7-12 College located within the Cardinia Shire on Melbourne¿s South East fringe. The school now serves a large and diverse community within a designated urban growth corridor.

The College is committed to providing all students with learning opportunities designed to develop socially responsible citizens and build pathways to their futures. We are committed to continuous improvement. We value growth through connection.

The key values that underpin all our work at the College is based around the acronym SOAR.

S ocial and personal responsibility

This means everyone is accountable for their own actions and share responsibility for the development of a positive learning environment.

O pportunities for all

This means that all members of the school community are provided with a variety of learning opportunities to further develop themselves and participate in the decision-making process of the school.

A chieving personal best

This means there is an expectation that all members of the school community commit to a culture of excellence.

R espect and relationships

This means that the school recognises the importance of productive relationships, with all members of the school community showing respect for themselves, others and the environment.

The school community has become increasingly diverse with students from a variety of ethnic and racial backgrounds creating a diverse school population. It is anticipated that student enrolment numbers will be approximately 910 in 2024. We are a great school offering outstanding opportunities to our students in the areas important to our College Community.

• Learning growth and pathways
• Sport
• Performing Arts
• Student Leadership and our Community.

The curriculum across Years 7 and 8 is based around a core plus elective model. Students in Years 9 and 10 combine their core subjects with more elective choices in areas of interest to them. Year 10 students also have the opportunity to access a VET or VCE subject.  Senior students are able to access the VCE (including the Vocational Major) and a variety of VET courses and School Based Apprenticeships. The school is committed to supporting students in achieving at least one qualification upon the completion of their Secondary Education.

The school¿s Strategic Plan is focussed on improving student achievement, growth, engagement and well-being with the key focus areas and Key Improvement Strategies outlined below:

· Maximise student learning in literacy and numeracy:

o Develop, implement and embed a whole-school approach to formative and summative assessment.

o Build capability of staff to capture, analyse and utilise assessment and data to evaluate the impact of instructional strategies and determine the next stage of instruction for differentiated student learning.

o Build teacher capability to differentiate learning tasks to meet students at point of need.

· Strengthen students¿ agency, engagement and connectedness to school and peers:

o Strengthen opportunities for student voice, agency, and leadership

o Develop teacher capability to support students to set goals and monitor own learning progress

o Engage students to support the development of learning opportunities that are engaging and promote curiosity.

· Improve social and emotional wellbeing of all students:

o Develop and implement a tiered and responsive approach to support student wellbeing and inclusion (SWPB).

o Strengthen the partnership between staff, students, carers, and families to create a shared responsibility for student wellbeing

The College has recently received $11.3 million in funding as part of a Capitol Works Program with works schedule to commence in 2024.

Our College has also further developed its International Student Program. We view our International Students Program as a further means of adding to our already rich Cultural diversity at the College.

Pakenham Secondary College strives to implement the Child Safe Standards as outlined in Ministerial Order No.870 to ensure the safety and wellbeing of all students at the College and promote an organisational culture that manages the risk of child abuse and neglect. The school has developed policies and procedures specifically aimed at keeping children safe.

• Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
• Provide administrative support to external service providers as required.
• Manage the processing of student admissions, registrations, enrolments and transfers.
• Provide required level of administrative support for school events, functions and projects.