Personal Assistant to Head of Asset Management, Office
Vor 7 Tagen
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Personal Assistant to Head of Asset Management, OfficeOffice Asset Management
Full Time
Melbourne, VIC
Together, we can do great things
We shape leading experiences across office, retail and logistics.
We’re one of Australia’s largest property groups, managing $35 billion worth of assets across the country.
Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good. Every day, our people are driving positive impact for people, place and planet. They’re inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes.
This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first.
The role
We have an exciting opportunity for a Personal Assistant to provide administrative support to the Head of Asset Management in GPT’s Office portfolio.
This fast paced, varied role includes inbox and diary management, meetings and travel bookings, expense processing, invoice & file management, formatting of reports and presentations and other ad hoc project work.
As a key team member, you will be comfortable liaising across all levels of the organisation with confidentiality and discretion and skilled at building rapport with other PA and EAs across the business.
What you will be doing
- Providing efficient, professional delivery of administrative, secretarial and business support to the Head of Asset Management, Office as well as other Senior Manager sin the Office Asset Management area as required.
- Diary managing multiple diaries and conflicting requests whilst maintaining accuracy and capturing requirements for meetings, conferences and travel plans. As well as, coordinating meetings and events with internal / external stakeholders, including; booking rooms, preparation of agendas, distribution of materials and catering (when required).
- Assisting with the preparation of documents, including formatting reports and presentations in accordance with company brand guidelines.
- Liaising with internal stakeholders and travel consultancy to ensure efficient coordination of routes, connections and times in accordance with GPT Travel Policy.
- Raising purchase orders and invoices, ensuring statements are processed correctly and efficiently each month as well as expenses processing and management
What makes you stand out
We're looking for a professional with several years’ experience as a Personal Assistant or within an administration focused role, preferably within professional services environment.
You are a natural relationship builder with excellent communication and impeccable time management and organisation skills. You can work autonomously, take ownership of and prioritise multiple tasks in a fast paced and varied work environment.
Your strengths in using SAP and SharePoint as well as proficiency in the Microsoft Office suite are strongly preferred.
What makes us stand out
- Enjoy flexible working arrangements and generous leave options.
- Experience market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work.
- Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth.
- Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs.
- Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.
We know the power of a great experience
- Ranked 5th in the 2024 Gender Equality Global Report released by Equileap.
- Achieved number 2 real estate company in S&P Global Sustainability Assessment.
- Earned a silver ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
- Awarded our fourth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2021-2023.
- Committed to our second Stretch Reconciliation Action Plan (RAP).
We embrace diversity and inclusivity.
As an equal employer, we encourage applications from people of all ages, nationalities, abilities, cultures, sexual orientations and gender identities. This includes Aboriginal and Torres Strait Islander peoples, the LGBTQIA+ community, and people living with disabilities.
If this role sounds like you then we want to hear from you. Go for it
Click on “Apply” to submit your application and Sherene from the Talent Acquisition Team will be in touch.
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