Management Assistant

MANAGEMENT ASSISTANT - PERSONAL INJURY I BRISBANE, QLD

At Allianz, we’re proud to be one of the world’s leading insurance and asset management brands, with a workforce as diverse as the world around us.

We care about our customers, which is why we hire the very best people to further our commitment to securing the future of our customers, partners, and the community so we’re ready when they need it most.

We offer our people a workplace where everyone feels like they belong, while promoting a culture of lifelong learning, development, and global mobility. Join us and share your ideas, be inspired, give back and feel proud to be a part an organisation doing meaningful work that matters like tackling climate change, mental health, and well-being.

Let’s care for tomorrow, so we can create a better future together, for everyone.

We have an opportunity for a proactive Management Assistant to provide office management, support to the Business Unit and Head of Claims as required to ensure efficient and cost effective workflow.

You’ll be responsible for:

• Supporting the leadership team as required to ensure alignment with business agendas
• Providing organisational support, including coordination of day to day office operations and related activities to ensure effective workflow, responsiveness and optimisation of time and quality
• Produce correspondence, communications, presentations, confidential documents, spreadsheets, and reports on behalf of the leadership team
• Undertake diary management to make and coordinate appointments and schedules, including meeting logistics, agendas and distributing minutes and action items
• Assist with the organisation of team events, business engagements, functions, and travel arrangements as required
• Administer and maintain databases, document control and filing systems

To be successful in this role you’ll have:

• Experience providing team administration support
• Excellent verbal and written communication skills, capable of communicating with clarity, impact, and influence
• Demonstrated evidence of technical proficiency with systems, software, databases, reporting and communication tools
• Demonstrated ability to partner and collaborate effectively with stakeholders to establish strong professional relationships and influence outcomes
• High attention to detail by completing tasks with thoroughness and accuracy and the ability to quickly identify errors or inconsistencies within information
• Ability to plan and prioritise effectively, organise tasks and manage competing resources and demands
• Ability to manage internal client expectations to ensure matters are appropriately triaged and dealt with in accordance with an agreed timeline and scope

What's on offer

• Be part of a team that's open minded, supportive and genuinely focused on customer outcomes
• A sense of belonging in the workplace, where you are welcomed and encouraged to bring your most authentic self to work.
• An employer that is committed to supporting your work/life balance and is always open to conversations about flexible & remote working.
• Access to over 10,000 on-demand learning resources and programs, to support you in taking control of your career development.
• insurance products. Deals and discounts across a great range of retail, tech, and travel brands, and offers for health and well-being.
• Initiatives to support your financial wellness through selected discounted Allianz insurance products, superannuation matching, salary sacrificing, novated leasing and our referral bonus scheme.
• The opportunity to take part in our Employee Share Purchase Program- own a piece of your employer.

MANAGEMENT ASSISTANT - PERSONAL INJURY I BRISBANE, QLD

At Allianz, we’re proud to be one of the world’s leading insurance and asset management brands, with a workforce as diverse as the world around us.

We care about our customers, which is why we hire the very best people to further our commitment to securing the future of our customers, partners, and the community so we’re ready when they need it most.

We offer our people a workplace where everyone feels like they belong, while promoting a culture of lifelong learning, development, and global mobility. Join us and share your ideas, be inspired, give back and feel proud to be a part an organisation doing meaningful work that matters like tackling climate change, mental health, and well-being.

Let’s care for tomorrow, so we can create a better future together, for everyone.

We have an opportunity for a proactive Management Assistant to provide office management, support to the Business Unit and Head of Claims as required to ensure efficient and cost effective workflow.

You’ll be responsible for:

• Supporting the leadership team as required to ensure alignment with business agendas
• Providing organisational support, including coordination of day to day office operations and related activities to ensure effective workflow, responsiveness and optimisation of time and quality
• Produce correspondence, communications, presentations, confidential documents, spreadsheets, and reports on behalf of the leadership team
• Undertake diary management to make and coordinate appointments and schedules, including meeting logistics, agendas and distributing minutes and action items
• Assist with the organisation of team events, business engagements, functions, and travel arrangements as required
• Administer and maintain databases, document control and filing systems

To be successful in this role you’ll have:

• Experience providing team administration support
• Excellent verbal and written communication skills, capable of communicating with clarity, impact, and influence
• Demonstrated evidence of technical proficiency with systems, software, databases, reporting and communication tools
• Demonstrated ability to partner and collaborate effectively with stakeholders to establish strong professional relationships and influence outcomes
• High attention to detail by completing tasks with thoroughness and accuracy and the ability to quickly identify errors or inconsistencies within information
• Ability to plan and prioritise effectively, organise tasks and manage competing resources and demands
• Ability to manage internal client expectations to ensure matters are appropriately triaged and dealt with in accordance with an agreed timeline and scope

What's on offer

• Be part of a team that's open minded, supportive and genuinely focused on customer outcomes
• A sense of belonging in the workplace, where you are welcomed and encouraged to bring your most authentic self to work.
• An employer that is committed to supporting your work/life balance and is always open to conversations about flexible & remote working.
• Access to over 10,000 on-demand learning resources and programs, to support you in taking control of your career development.
• insurance products. Deals and discounts across a great range of retail, tech, and travel brands, and offers for health and well-being.
• Initiatives to support your financial wellness through selected discounted Allianz insurance products, superannuation matching, salary sacrificing, novated leasing and our referral bonus scheme.
• The opportunity to take part in our Employee Share Purchase Program- own a piece of your employer.

At Allianz we care about everything that makes you, you. We believe in an equitable workplace that celebrates dicersity and inclusion, where people of all genders, ages, religions, sexual orientations, abilities and work statues are not only welcomed, but valued for hte perspective and talents they bring to work. We are committed to fostering and envionment where everyone can thrive, grow and contibute their unique perspectives to aur collective success and reach their fullest potenila.

Adjustments and support

If you require any support and adjustments to participate equitably in our recruitment process, we encourage you to reach out to careers@allianz.com.au for a confidential conversation.

Join us. Let’s care for tomorrow. www.allianz.com.au/careers

#LI-ALLIANZAU #LI-Remote #LI-Hybrid #LI-Onsite

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. 
We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in.
We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation.
Join us. Let's care for tomorrow.
Note: Diversity of minds is an integral part of Allianz’ company culture. One means to achieve diverse teams is a regular rotation of Allianz Executive employees across functions, Allianz entities and geographies. Therefore, the company encourages its employees to have motivation in gaining varied skills from different positions and to collect experiences from across Allianz Group.