Executive Assistant
vor 1 Woche
WOW Recruitment is incredibly proud to be an official recruitment partner for an organisation in Australia that helps to save lives and improve security.
- Between $110,000 and $120,000 + Super
- Hybrid working
- Stock Ownership
- Rapidly growing business
Role:
Executive Assistant to C-Suite
Who they are:
A world leader in the provision of wide-area autonomous defence systems. They cover the full product life-cycle, from start to finish. Having recently secured millions in funding, they are in a position to scale the business to a completely new level.
A small and dynamic company with a lot of energy, passion, and ambition, they have developed an inclusive, transparent and engaging culture that focuses on building a diverse workforce as a priority – realising that to attract the very best, they need to ensure their culture is ready to welcome people from all ages, genders and backgrounds.
About the role:
You will play a central part of the team, working directly with the CEO and cofounders and will get the freedom to demonstrate your talent, skill and interest, whilst learning and developing in a fast-growing company.
Needless to say, there will be plenty of opportunities for your career to flourish here.
Your role is to help create and maintain a great work environment for the company and allow for the CEO to focus on the critical task of the business. As such, you will ensure high levels of organisational effectiveness, communication, and safety, and will work closely with the company leadership to ensure the team is focusing on the company priorities within the defined company values.
This appointment represents a huge opportunity to play a critical role in the growth of one of Australia’s most transformative deep technology organisations.
Your responsibilities will include:
- Provide high level day-to-day executive support to the CEO including managing a calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Diary management for internal and external meetings.
- Proactively manage incoming and outgoing communications with the CEO, liaising on behalf of the CEO when required.
- Prepare, collate, and review correspondence, reports, agendas and presentations.
- Coordinate Leadership and Board meetings, including preparation and distribution of papers and attendance as minute taker.
- Act as referral point for queries relating to the office of the CEO and assist with priority management.
- Build strong relationships with a diverse range of stakeholders both internal and external.
- Provide executive support to other members of Leadership, including the COO and CTO
- Undertake investigations/research as directed by the CEO and prepare briefings, reports and correspondence.
- Manages a variety of special projects for the CEO, some of which may have organisational impact.
- Prioritises conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Work closely with Leadership to improve and embed required activities within the organisation to support their services to clients, improve the employee experience, and establish capability development/training.
- Establish and execute recruitment processes.
- Process and reconcile invoices and credit card expenses.
- Organisation of key internal and external events as required.
- Provide support and assistance with other duties as required by the CEO, COO & CTO
Your skills and experience:
- Highly developed communication and interpersonal skills and a demonstrated ability to build effective relationships with a diverse range of stakeholders.
- Strong organisational skills and ability to multi-task and problem solve.
- Excellent writing skills and experience in the development and distribution of executive documents.
- Understanding of the commercial environment of business and use your business acumen to develop priority’s.
- A high level of tact and confidentiality.
- Ability to be responsive, flexible and agile in response to changing and competing demands.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
- Highly resourceful team-player, with the ability to also be extremely effective independently.
- Dynamic with demonstrated problem solving skills.
- Excellent attention to detail in preparing materials, managing sensitive information, and processing of tasks.
- You are proficient with office software such as PPT, Word and Excel
- Bachelor's degree preferred but not essential.
- Minimum of three years’ experience supporting C level executives
- Emotional maturity and a hard work ethic - with a sense of humour for good measure
What they offer:
- They make incredible things – you will be working in a company at the forefront of innovation in Australia.
- You will collaborate with experienced leaders, with backgrounds in aerospace, defence and academic research and development – who have just as much passion and energy as you have
- You will become a part of a close-knit, inclusive, and connected team, immersed in a dynamic startup culture. They focus on recruiting the best – this is the opportunity to surround yourself with other like-minded professionals who enjoy working in an environment where they are inspired by the passion and capability of the very people they work with.
- You will benefit from workplace flexibility and work-life balance.
- You’ll get the opportunity to mentor bright emerging talent through their highly sought-after intern program and strong connections with universities.
- You'll have an opportunity to get in on the ground floor with their Employee Share Option Plan (ESOP)
- You will have the chance to make a real difference.
If this sounds like you, please get in touch with Brad Johnson via LinkedIN or send your CV to brad@wowrecruitment.com.au
#J-18808-Ljbffr-
Executive Assistant
Vor 3 Tagen
Melbourne, Österreich Victorian Government VollzeitExecutive Assistant Executive Assistant We are seeking a highly organised and proactive individual to join our team on a 12 month fixed term basis as the Executive Assistant to the Deputy Secretary, Schools and Regional Services. In this pivotal role, you will play a critical part in ensuring the smooth operation of the Deputy Secretary's office by...
-
Executive Assistant
vor 1 Monat
City of Melbourne, Österreich Sellick Partnership VollzeitYorkshire RegionFull time, Fixed ContractFlexible WorkingOur team at Sellick Partnership are actively seeking a full time, Executive Assistant for a well-established social housing provider within the Yorkshire region. The ideal Executive Assistant will be required to work constructively with customers, stakeholders, and the executive leadership team within...
-
Executive Assistant
vor 4 Wochen
City of Melbourne, Österreich Sellick Partnership VollzeitYorkshire RegionFull time, Fixed ContractFlexible WorkingOur team at Sellick Partnership are actively seeking a full time, Executive Assistant for a well-established social housing provider within the Yorkshire region. The ideal Executive Assistant will be required to work constructively with customers, stakeholders, and the executive leadership team within...
-
Executive Assistant
vor 4 Wochen
Melbourne, Österreich Moms For Liberty VollzeitMoms for Liberty is seeking a team member to serve in the position of Executive Assistant.In this role, the Executive Assistant will provide high-level administrative support to the Executive Director and other senior staff. This role involves managing schedules, coordinating meetings, handling correspondence, and performing a variety of tasks that...
-
Executive Assistant
vor 3 Wochen
Melbourne, Österreich KordaMentha VollzeitAdministration/Support/Service | Closing Date: 14/06/2024 KordaMentha is an advisory and investment firm helping clientsto grow, protect and recover value. With an expansive team of450 specialists across the Asia-Pacific region, our diversity isour strength. The Office Support team is a group of professional individualswith experience in executive support,...
-
Executive Assistant
vor 3 Wochen
Melbourne, Österreich Subzzeducation VollzeitCognizant Technology Solutions - Melbourne, VICAdministration & Secretarial Source: uWorkin JOB DESCRIPTION DescriptionThe RoleCognizant is looking for a full-time Executive Assistant to support our executive team in Melbourne. This hybrid role comes with excellent benefits, the chance to work in a prime Melbourne location and opportunity to collaborate...
-
Executive Assistant
vor 1 Woche
Melbourne, Österreich South-East Monash Legal Service Inc. VollzeitApplications close: No Deadline - please apply as soon as possible At SMLS we know the incredible value of working for and understanding the role of an organisation whose purpose is to pursue and promote social justice for the community. Supporting the Executive Director, leadership team and Board you will be part of a high paced, eclectic and focused...
-
Executive Assistant, Pacific
Vor 4 Tagen
Melbourne, Österreich Everi Pty VollzeitWHO ARE WE LOOKING FOR? Nike is seeking a Senior Administrative Assistant to support the Vice President (VP) of Nike Pacific, based in Nike's Melbourne Head Office. Key is your adaptation to changing priorities and having organisation as your superpower. If you enjoy working in a dynamic and fast paced environment and have core strengths in communication &...
-
Executive Assistant
vor 4 Wochen
Melbourne, Österreich People2people VollzeitASAP Start - Initial 6 week assignmentMelbourne CBD / hybrid working$58-65 p.h + superWork for a State Government Department as a Executive Assistant for an initial 6 week assignment. This role offers an immediate start for the right candidate, located in Melbourne CBD 3000 and offering flexibility to work in a hybrid arrangement.The RoleProvide confidential...
-
Executive Assistant
vor 3 Wochen
Melbourne, Österreich Charterhouse Recruitment (Australia) VollzeitExecutive Assistant to two Executive Directors, dealing with stakeholders at various levels, high level previous experience. Great CBD location Positive and Collaborative Team Culture Permanent Role This is a large university located inner Melbourne's CBD who are looking for a skilled and experiencedExecutive Assistant to join their warm and welcoming...
-
Executive Assistant
vor 3 Monaten
Melbourne, Österreich Teampwr VollzeitWe’re looking for an experienced and dynamic executive assistant to support key leadership of PWR, a leading gaming organisation in Australia. In this full-time role, you will be on the mission of helping your leader manage his schedule and day-to-day activities, allowing him to be more efficient and effective and have more energy to focus on growing and...
-
Executive Assistant
vor 4 Wochen
Melbourne, Österreich Teampwr VollzeitWe’re looking for an experienced and dynamic executive assistant to support key leadership of PWR, a leading gaming organisation in Australia. In this full-time role, you will be on the mission of helping your leader manage his schedule and day-to-day activities, allowing him to be more efficient and effective and have more energy to focus on growing and...
-
Executive Assistant, Pacific
Vor 5 Tagen
Melbourne, Österreich Nike VollzeitBecome a Part of the NIKE, Inc. TeamNIKE, Inc. does more than outfit the world’s best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers,...
-
Executive Assistant, Pacific
Vor 6 Tagen
Melbourne, Österreich Nike Deutschland GmbH VollzeitBecome a Part of the NIKE, Inc. TeamNIKE, Inc. does more than outfit the world’s best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers,...
-
Executive Assistant
vor 2 Wochen
City of Melbourne, Österreich State Government of Victoria, Australia VollzeitOrganisation: Department of Treasury and Finance Occupation: Administration/Secretarial Reference: VG/DTF/CGS/1786107A An exciting opportunity exists for a talented and passionate individual to join the Government Procurement Group as Executive Assistant at the new Department of Government Services.About usThe Department of Government Services (DGS)...
-
Executive Assistant
vor 1 Monat
Melbourne, Österreich Australian Prudential Regulation Authority Vollzeit This job posting isn't available in all website languages The roleYou will have the opportunity to work with one of our Executive Board Members and provide coverage across our business support function to our Senior Executive Leaders within our Melbourne office. The roleYou will have the opportunity to work with one of our Executive Board Members and...
-
Executive Assistant
vor 4 Wochen
Melbourne, Österreich Australian Prudential Regulation Authority Vollzeit This job posting isn't available in all website languages The roleYou will have the opportunity to work with one of our Executive Board Members and provide coverage across our business support function to our Senior Executive Leaders within our Melbourne office. The roleYou will have the opportunity to work with one of our Executive Board Members and...
-
Executive Assistant
vor 4 Wochen
Melbourne, Österreich The Northern Schools Early Years Cluster Inc VollzeitFlexible working hours Great working environment Be part of making a real difference Our Client, The Northern Schools Early Years Cluster Inc. is an Early Years Management group based in the municipalities of Hume, Merribek, Macedon Ranges and the City of Melbourne. The organisation commenced operation in 2011, managing 5 kindergartens on school sites and...
-
Executive Assistant, Pacific
Vor 6 Tagen
Melbourne, Österreich Nike Deutschland GmbH VollzeitForma parte del equipo de NIKE, Inc.NIKE, Inc. hace más que equipar a los mejores atletas del mundo. Es un lugar para explorar el potencial, borrar las fronteras y ampliar los límites de lo que se puede ser. La empresa busca personas que puedan crecer, pensar, soñar y crear. Su cultura aumenta al adoptar la diversidad y recompensar la imaginación. La...
-
Executive Assistant
Vor 3 Tagen
Melbourne, Österreich Victorian Government VollzeitAbout the Role The Executive Assistant sits in the Asset Communication and Strategy (AC&) branch within the Department of Transport and Planning’s Rolling Stock Development (RSD) division and is responsible for all asset communications systems replacement, maintenance and strategy of the state’s rolling stock.The role ensures the Executive Director,...