Records Officer

vor 3 Wochen

Brisbane City, Österreich The State of Queensland Vollzeit

Children, Youth Justice and Multicultural Affairs (Organisation site )
West Moreton Youth Detention Centre; Youth Detention Operations and Reform; Service Delivery - Youth Justice; Wacol

The role of the Records Officer is to provide quality records management functions by preparing, maintaining, storing and tracking physical and electronic records,including the retrieval of archives and disposal of records in accordance with statutory, organisational and operational requirements. The role will supervise administrative activities and provide training to support staff to ensure the accurate recording, storage and maintenance of the Youth Detention Centre’s records.

This position will be rewarding as you are contributing to the delivery of services to support some of the most vulnerable youths in our community.

As the Records Officer, you will specifically:

• Ensure that the records management system is, managed, maintained and accessible in accordance with legislative obligations, through opening, capturing, registering, distributing, indexing, filing, monitoring data entries, amendments and deletions for file registrations, distribution, storage, retrieval and disposal in a timely and accurate manner.
• Ensure that records are registered, maintained, archived and disposed of, in compliance with the provisions of the State Records Act 2000.
• Plan, prioritise and organise key responsibilities to meet required deadlines
• Identify improvements in internal document and record management processes.
• Provide advice, supervision and education to staff to implement departmental records, so that all client and administrative records are captured, stored, and controlled in accordance with departmental practices.
• Create, manage, store and dispose of files and documents in accordance with departmental procedures and approved retention and disposal schedules.
• Respond to requests for information, both internal and external to the department, in accordance with departmental policy and guidelines.
• Maintain knowledge of current recordkeeping policies and procedures and attend training as required.
• Provide administrative support to Finance and Administration team when required.

Applications to remain current for 12 months.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity .

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

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We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity , including making any reasonable adjustments to support you through the recruitment process.

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