Assistant Facilities Manager

vor 1 Monat

Sydney, Österreich Jones Lang LaSalle Incorporated Vollzeit

Assistant Facilities Manager page is loaded Assistant Facilities Manager Apply remote type On-site locations Sydney, NSW time type Full time posted on Posted Today job requisition id REQ356803

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:

Assist the Facility Manager in the delivery of services to operate and maintain the property including customer/client services, financial management, facility maintenance, procurement, and supplier management. Develop client relationships with key representatives in supporting client’s corporate real estate goals and objectives.

Working with the Atlassian Workplace Experience team to create the best workplaces.


This position will play a fundamental role in creating and delivering exceptional experiences.

An Overview of the role:

Facilities

  • Along with team, oversee repair and maintenance activities

  • Perform inspections and maintain facilities records

  • Manage and monitor site work ticket queue

  • Manage Health, Safety, Security, and Environmental activities

  • Coordinate security access cards for employee and vendors 

  • Assist with tracking employee on-boarding/off-boarding employee process

  • Support move activity at the site(s)

  • Monitor and review vendor invoicing.

  • Vendor management.

  • Creation and tracking of purchase orders.

  • Track operational spend vs budget.

  • Manage the full PPM programme for all locations.

  • Track and maintain energy and sustainability records.

  • Liaise closely with building management.

  • Regular property inspections to ensure cleaning and other standards are kept to an exceptional level.

  • Involvement in small to medium projects.

Guest and Concierge Services: 

  • Managing Front of House desk and customer service activities

  • Manage badging process and associated technology

  • Perform programs and processes that deliver an employee experience.

  • Act as point of contact for facilities related meeting requirements. 

  • Managing incoming and outgoing courier and other packages or mail as required. 

Events and Well Being 

  • Support Event Lead delivering: Global Annual Events and Wellbeing Initiatives 

Communications

  • Communicate with team and client frequently and effectively

Sounds like you? This is what we are looking for: 

  • Experienced facilities, property or hospitality professional 
  • Proven, effective team work skills
  • Experience in records and vendor management 
  • Has experience working in critical environments
  • Proactive and professional approach to customer service and stakeholder engagement 
  • Prioritisation and organisational skills 
  • Excellent planning and initiative, continually seeking best value for clients.
  • Very good at using spreadsheets and google suites

What you can expect from us: 

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates, please apply following the link below quoting job reference number LMREQ356803

Location:

On-site –Sydney, NSW

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com .

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