EssenceMediacom | Executive Assistant
vor 1 Monat
Admin, Support & FacilitiesSydney,Sydney Requisition ID:35803
The EA/Office Manager is responsible for supporting the Sydney Managing Director & ensuring the smooth operation of the Sydney office.
The position provides executive support to the Sydney Managing Director, as well as day-to-day office management. Reporting to the MD, the role involves confidential information, as well as engagement with clients, and internal stakeholders.
This is a fast-paced, dynamic roll, in a Sydney agency of 300+. To enjoy this role, you will need to love the diary management game of Tetris, be organised & able to prioritise asks to deliver business outcomes, and be a natural communicator.
You will play a fundamental role to all administration functions of EssenceMediacom . We are looking for an Office Manager to organise and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, communication, and safety. Y ou will be responsible for the day to day running and operation of the Sydney office, and the administrative, people and culture initiatives that are aligned to this role.
This is a role that offers you the opportunity to be a creator and supporter of our passionate and innovative corporate culture.
What will make you stand out
- Your ability to partner with the MD as their EA.
- Your ability to take a list of ‘to dos’, prioritise which is important and manage expectations to get what matters done.
- Your ability to manage a dynamic diary & effectively communicate with clients and team to ensure their needs are met and they feel like a priority.
- Expense claim management for agency leadership – Exco.
- Your professional but warm communication style.
- Your eagerness to project manage internal launches and industry events, including major meeting preparation – printing, room set up, catering requirements: QBRs, ExCo, pitches, major internal events etc
- Managing meeting room bookings – in the event of clashes: managing priorities
- EA support to the CEO, when the EA to the CEO is on leave
- Your efficient office management & admin capability
- Your organisational leadership of the office operations ie regularly check AV/IT equipment in meeting rooms, ensure faults are logged and dealt with efficiently and keep the Sydney team informed
- Create and deploy systems that allow people to follow process and self-manage administrative tasks (booking couriers/ordering catering/ prepping meeting rooms)
- Stationery orders and maintenance
- Kitchen stock orders and maintenance (+ alcohol orders)
- Induction/onboarding and settling in of all Sydney new starters
- Liaison with building management on works, maintenance, and access for contractors etc
- Booking all travel for the Sydney based team
- Your ability to lead the whole of agency culture to
- Champion office cleanliness and encourage staff to take pride in their surroundings. Ensuring the office space, kitchens and meeting rooms are clean and presentable always
- Help organise reward and recognition ie Sydney client and internal team gifts
Adaptable – Able to poritise and be flexible where required to deliver projects in a timely manner
O rganise d – Excellent attention to detail
Pragmatic - Focussed on simplif iying things to make them more effective
C ollaborat ive – forming a strong bond with the Sydney MD, and the Sydney agency more broadly
Professional – with strong written and verbal communciation skills. The role requires collaobration with clients and internal stakeholders alike
Confident – able to manage conversations with senior stakeholders and help lead the Sydney agency culture
Key relationships:
Report to: Managing Director Sydney
Partner with: EA to the CEO
What we can offer you
- Learning and Development Academy
- WPP Global Employee Discounts
- Reconnect Program (work in our offices overseas)
- Industry leading parental leave
- Birthday leave, Summer days, Culture initiatives across the year
- DE&I program
-
EssenceMediacom | Marketplace Executive
vor 4 Wochen
Sydney, Österreich EssenceMediacom VollzeitHello. We are EssenceMediacom. GroupM’s newest and largest agency, committed to delivering marketing breakthroughs for brands. We have disrupted the old models across media, creative, innovation and analytics to find new opportunities for advertisers and deliver truly integrated media solutions. Born out of two pioneering agencies, EssenceMediacom fuses...
-
EssenceMediacom | Marketplace Executive
vor 3 Wochen
Sydney, Österreich EssenceMediacom VollzeitHello. We are EssenceMediacom. GroupM’s newest and largest agency, committed to delivering marketing breakthroughs for brands. We have disrupted the old models across media, creative, innovation and analytics to find new opportunities for advertisers and deliver truly integrated media solutions. Born out of two pioneering agencies, EssenceMediacom fuses...
-
EssenceMediacom | Client Executive
vor 1 Monat
Sydney, Österreich EssenceMediacom VollzeitMedia Futures Group (MFG) is a bespoke team within GroupM made up of best in class digital, offline, and integrated media experts who work together to enhance media’s contribution to Google’s business. MFG is powered by EssenceMediacom and other constituent parts of GroupM around the world. About EssenceMediacom: We are a global...
-
EssenceMediacom | Executive Assistant
vor 1 Monat
Sydney, Österreich MediaCom VollzeitEssenceMediacom | Executive Assistant / Office Manager Sydney,Sydney Description Your new opportunity The EA/Office Manager is responsible for supporting the Sydney Managing Director & ensuring the smooth operation of the Sydney office. The position provides executive support to the Sydney Managing Director, as well as day-to-day office...
-
Sydney, Österreich Groupm Pakistan VollzeitBuying, Trading & InvestmentSydney,Sydney Requisition ID:35581 Media Futures Group (MFG) is a bespoke team within GroupM made up of best in class digital, offline, and integrated media experts who work together to enhance media’s contribution to Google’s business. MFG is powered by EssenceMediacom and other constituent parts of GroupM around the...
-
Sydney, Österreich Groupm Pakistan VollzeitBuying, Trading & InvestmentSydney,Sydney Requisition ID:35581 Media Futures Group (MFG) is a bespoke team within GroupM made up of best in class digital, offline, and integrated media experts who work together to enhance media’s contribution to Google’s business. MFG is powered by EssenceMediacom and other constituent parts of GroupM around the...
-
EssenceMediacom | Marketplace Executive
vor 4 Wochen
Sydney, Österreich MediaCom Vollzeit150) ? true : false" :class="{ 'scroll': scroll }"> EssenceMediacom | Marketplace ExecutiveApply Now Save for Later EssenceMediacom is GroupM’s newest and largest agency. We are building the agency of the future by combing Essence’s performance, data, analytics, and creative technology DNA with Mediacom’s scaled multichannel audience planning...
-
EssenceMediacom | Marketplace Executive
vor 3 Wochen
Sydney, Österreich MediaCom Vollzeit150) ? true : false" :class="{ 'scroll': scroll }"> EssenceMediacom | Marketplace ExecutiveApply Now Save for Later EssenceMediacom is GroupM’s newest and largest agency. We are building the agency of the future by combing Essence’s performance, data, analytics, and creative technology DNA with Mediacom’s scaled multichannel audience planning...
-
Executive Assistant
vor 3 Wochen
Sydney, Österreich Boutique Consulting VollzeitPA, EA & Secretarial (Administration & Office Support) Boutique has joined forces with an incredible, rapidly expanding Australian Tech company where you will truly excel. This company fosters a culture that strives to cultivate top talent and promote growth both collectively and individually. This is a unique, once-in-a-lifetime opportunity to be the...
-
Executive Assistant
vor 4 Wochen
Sydney, Österreich eFinancialCareers Ltd. VollzeitThe roleYou will have the opportunity to work with one of our Executive Board Members and a Senior Executive Leader providing business support whilst collaborating and supporting the broader business.The APRA Executive Board Members' Executive Assistants operate seamlessly as a team so the APRA Members can deliver on APRA's mandate. While the Members'...
-
Executive Assistant
vor 2 Wochen
Sydney, Österreich Macquarie Bank Limited VollzeitJoin our Macquarie Capital team in our Sydney office as a Relief Executive Assistant supporting a wide and diverse group of stakeholders. At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 34 markets and with 55 years of unbroken...
-
Executive Assistant
vor 4 Wochen
Sydney, Österreich Australian Prudential Regulation Authority (APRA) VollzeitThe roleYou will have the opportunity to work with one of our Executive Board Members and a Senior Executive Leader providing business support whilst collaborating and supporting the broader business. The roleYou will have the opportunity to work with one of our Executive Board Members and a Senior Executive Leader providing business support whilst...
-
Executive Assistant
vor 3 Wochen
Sydney, Österreich Cdhomesolutions VollzeitReporting to the Operations Manager, the Executive Assistant will provide high level administrative support to the Executive Office at The Victor Chang Cardiac Research Institute.You are a detail-oriented and highly organised executive assistant with a proven track record providing high-level executive support.With your excellent communication skills, you...
-
Executive Assistant
vor 1 Woche
Sydney, Österreich Premierelv VollzeitReporting to the Operations Manager, the Executive Assistant will provide high level administrative support to the Executive Office at The Victor Chang Cardiac Research Institute.You are a detail-oriented and highly organised executive assistant with a proven track record providing high-level executive support.With your excellent communication skills, you...
-
Executive Assistant
vor 3 Wochen
Sydney, Österreich IMPACT HR VollzeitPA, EA & Secretarial (Administration & Office Support) Active Metal are experts in transforming your space, bringing unique projects to life every day. Our team can design and install a stylish yet functional staircase that will elevate your workspace to a whole new level.Active Metal are market leaders in the design, fabrication and installation of...
-
Executive Assistant, APS 5
vor 2 Wochen
Sydney, Österreich Geoscience Australia VollzeitWe are seeking a highly motivated Executive Assistant with exceptional organisational skills and a flair for communication to join our team. This is an exciting opportunity to work in a dynamic office environment. As an APS 5 Executive Assistant, you will provide a range of administration, corporate, and executive support activities across the Regulatory...
-
Executive Assistant
vor 4 Wochen
Sydney, Österreich Cutcher & Neale VollzeitApplying for a role with Cutcher & Neale is the first step toward securing your place within a highly respected, hard-working and innovative team. Cutcher & Neale has been recognised as a Winner for Employer of Choice in The Australian Business Awards 2021. Your new opportunityWe have a wonderful opportunity for an experienced Executive Assistant to...
-
Executive Assistant
vor 3 Wochen
Sydney, Österreich Cutcher & Neale VollzeitApplying for a role with Cutcher & Neale is the first step toward securing your place within a highly respected, hard-working and innovative team. Cutcher & Neale has been recognised as a Winner for Employer of Choice in The Australian Business Awards 2021. Your new opportunityWe have a wonderful opportunity for an experienced Executive Assistant to...
-
Executive Assistant
vor 4 Wochen
Sydney, Österreich Hyatt Hotels Corporation VollzeitIf you're looking for a career with Apple Leisure Group, please click here to view job postings. If you're looking for a career with our Inclusive Collection, please click here to view job postings. "When you work in Hawaii, in addition to learning about the functional aspects of running a hotel — like the proper way to make a bed or how to best handle...
-
Executive Assistant
vor 3 Wochen
Sydney, Österreich Hyatt Hotels Corporation VollzeitIf you're looking for a career with Apple Leisure Group, please click here to view job postings. If you're looking for a career with our Inclusive Collection, please click here to view job postings. "When you work in Hawaii, in addition to learning about the functional aspects of running a hotel — like the proper way to make a bed or how to best handle...