Project and Event Manager – Contract Role

vor 4 Wochen

Sydney, Österreich Advertising Council Australia Vollzeit
Project and Event Manager – Contract Role

Advertising Council Australia
Project and Event Manager – Contract Role
Part Time – 3 x days per week (or maybe more at certain times)
Sydney
Start date ASAP

About Us

ACA is the peak professional non-profit industry body representing companies in the
Australian advertising industry. Our purpose is to foster the long-term prosperity of the
advertising industry and our vision is to make advertising the most valued professional
services industry in Australia. We do this through three core pillars – People Development,
Champion Creativity and Demonstrate Value.


ACA owns and organises two of the industry’s biggest and most highly regarded award
programs within the advertising sector as well as a newly established creative conference
and some smaller ‘grassroots’ events for members. The key awards programs are:

  • AWARD Awards – The Australasian Writers and Art Directors (AWARD) was
    established in 1978 with the inaugural AWARD Awards held in 1979. AWARD Awards
    is the most prestigious advertising creative award show in the region and attract
    approximately 1,500 entries in the following categories: Advertising, Design, Craft,
    Film & Entertainment, Purpose, Innovation, Media and Strategy.
  • This Way Up, AWARD’s signature festival of creativity in Sydney. Held across three
    days at the Museum of Contemporary Art, the festival includes speaker events,
    workshops, nightly functions, education and the AWARD Awards ceremonies.
  • Effie Awards – ACA also organises the Australian Effie Awards. Effie is a global
    organisation that celebrates the very best of advertising effectiveness. The annual
    Effie Awards recognise the year’s most effective advertising and marketing
    communications campaigns – campaigns that have delivered superior results in
    meeting the objectives they were designed to achieve. They are widely regarded as
    the most prestigious awards in the Australian Marketing Communications industry.
    The award presentation event is on October 10th this year.
    We are currently looking for the right person to oversee the above events for 2024 (in a
    temporary / 6-month contract role).

Role Objective

To develop and manage the major events associated with our programs (This Way Up
festival, AWARD Awards ceremony and the Effie Awards ceremony).

Key Responsibilities

The key role of this position will be to oversee the implementation and delivery of ACA’s
major events. The role will be required to project manage and produce This Way Up festival
and work alongside the Senior Event Manager (for AWARD Awards), the Head of Effie
Programs (for Effie Awards) and other supporting ACA staff and committees.

The key responsibilities will include:

This Way Up Festival:

  • Management of suppliers and venues to ensure all aspects of the events are as
    agreed and contractual obligations are met within the set timeframes and budget.
  • Management of budgets, event schedules and programs.
  • Management of industry committees the ACA engages with to gain input into the
    festival program.
  • Assist with developing marketing plans, overseeing marketing and comms collateral
    and implementing event ticketing.
  • Management of AV suppliers, including detailed event briefings and technical run
    sheets.
  • Working with the ACA Designer and AV suppliers to develop all on-screen content for
    This Way Up festival.
  • Management of all festival speaker activity including invitations, scheduling, travel,
    briefings, presentations etc.
  • Management and delivery of nightly networking functions during the festival.
  • Oversee and manage other event-related material (festival lanyards, goodie bags,
    badges, media walls etc.).
  • Work with the ACA Partnerships Lead to ensure all event sponsor deliverables are
    met.
  • Manage and oversee any event staffing/ volunteers as required.
  • Take sole responsibility for managing the venue and suppliers for the awards
    ceremony. This includes all event-related tasks to deliver the award ceremony.
  • Work closely with the Head of Effies Program and content producers for all on-screen
    components of the award show. This includes the creation of the storyboard and
    scripting the award show, ensuring accuracy at each stage.
  • Order trophies in advance and brief trophy winners’ details to the supplier, ensuring
    the accuracy of information to be printed on trophies
  • Take the lead in the management of backstage, trophies, MCs and VIPs for the ceremony.
  • Ensure correct trophies are handed out on the night to the MC.
  • Manage ticketing for the ceremony and assist with marketing and comms as required.
  • Manage catering, room decoration, drinks and seating arrangements with the venue.
  • Brief all event-related printed material, signs, program, table plan
  • Manage event ceremony budget and invoices and record costs accurately.
  • Assist the Head of Effies Program with the marketing of the ceremony as required.

AWARD Awards:

  • Manage venue and suppliers for the ceremony (held during This Way Up at the same
    venue).
  • Manage ticketing and assist with marketing and comms for the ceremony.
  • Assist the Senior Event Manager as required with ad-hoc tasks.

Skills and experience required

  • Event Management, with experience delivering a variety of different event formats.
  • Must have a great eye for detail and be a AAA project manager.
  • Exceptional communication skills to work with a variety of different internal and
    external stakeholders.
  • Highly organised with the ability to work within a small team.
  • An ability to keep things professional, simple and streamlined.
  • Experience and willingness to undertake basic administrative tasks, while also
    managing complex projects.
  • Must have a positive, can-do attitude with the ability to work well under pressure.
  • Knowledge of the Australian marketing, media and advertising sector would be a
    strong asset (but not required), especially if that is related to major award
    programs/festivals etc.

All applications will be treated in confidence.
You must have the right to work in Australia

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