Human Resources Business Partner

Human Resources Business Partner page is loaded Human Resources Business Partner Apply locations Brisbane - Fortitude Valley - Puma Office time type Full time posted on Posted 3 Days Ago job requisition id R-014128 Main Purpose: Provide high level strategic advice to the Bitumen business on all Employee matters. Partner with stakeholders to deliver all HR initiatives and manage the day to day generalist HR function within the Bitumen business. Provide advice and support to the business regarding workforce practices and ensure compliance with Puma Policy and all Employee related legislation. This includes recruitment and selection, on-boarding, immigration, Talent Management, Learning and Development, performance management, industrial relations, workforce / succession planning and employment contracts. Managing the entire Employee life cycle.
Responsible for the in country payroll delivery and HR Operations deliverables.Knowledge Skills and Abilities, Key Responsibilities:

Workplace Health & Safety

As a worker;

• Take reasonable care and personal responsibility for your own health and safety
• Take reasonable care that your acts or omissions do not adversely affect the health and safety of other persons
• Comply, so far as you are reasonably able, with any reasonable instruction and training that is given
• Co-operate with any reasonable policy or procedure relating to health, safety or environment at the workplace that has been notified to you
• Attend and actively participate in consultative arrangements such as toolbox talks and risk assessments
• Ensure vigilance and awareness of your workplace to ensure that any hazards, incidents, accidents or near-hits are reported to your supervisor.
• Use machinery and equipment (including personal protective equipment-PPE) only in accordance with the procedures and training provided to you.
• Be familiar with evacuation and emergency procedures and the location of first aid and fire equipment.
• Ensure your activities do not cause, or are not likely to cause, environmental harm
• Minimise waste; separate reusable and recyclable materials from the general waste stream, use bins provided.
• Clean up spills appropriately and notify your Supervisor.

Quality Management System Compliance

• Comply and support the Quality Management system in all aspects of your role.
• Adopt and implement the principles of continuous improvement in all aspects of your role.
• Ensure the awareness of customer requirements (internal & external) are promoted throughout the business.
• Review, monitor and provide feedback on the effectiveness of the quality management system.
• Engage, support and continuously improve communication processes that support the quality management system and provide positive outcomes for the business, customers and key stakeholders.

KEY RESPONSIBILITY:

Generalist Human Resources

• Provide advice and support to Management regarding workforce practices and their compliance with employee relations legislation and requirements.
• Provide advice and support to management in the negotiation, determination and management of employee contracts, remuneration and working conditions arrangements.
• Achieve KPI’s , goals and contribute to Human Resource Strategy and Business Plan
• Promote the Puma pathway and ensure all polices are complied with
• Influence your stakeholders to adhere to Human Resources practice
• Complete all reports and updates by the deadlines
• Provide excellent service to Client group
• Produce accurate results in a fast paced environment
• Support the Regional Human Resource team as required
• Attend Client group and HR meetings as required
• Build sound relationships with Department Managers and ensure a high level of HR service to Client group; and
• All other tasks as directed by your Manager

Recruitment and On-boarding

• Complete advertising requests in a timeline, efficient and cost effect manner
• Ensure the recruitment system is used for all recruitment
• Work within the company Recruitment Policy including attending interviews as required
• Compile employment and consultant contracts, ensuring accuracy and prompt turnaround
• Assist and advise Managers on the creation and maintenance of job descriptions
• Communicate with Recruitment Agencies for permanent and temporary placements and work within financial constraints
• Provide recruitment and advertising advice for Managers requiring assistance
• Drive the on-boarding of Employees
• Provide Face to Face inductions for all new Employs and Managers and conduct Induction training
• Provide advice on visa requirements for recruits, contractors and visitors

Learning and Development

• Implement Puma Learning and Development initiatives
• Support and promote the use of the My Learning , on line learning system
• Develop and deliver new internal development programs as required
• Ensure all mandatory training is completed
• Maintain training records and run reports as required
• Deliver standard internal training programs as required

HR Industrial Relations / Performance Management

• Performance cycle including performance reviews
• Provide advice to Management in collective bargaining negotiations
• Provide case management services to resolve complex workforce issues including performance management (early intervention and management of unsatisfactory performance), dispute resolution, grievances and make recommendations on appropriate action.
• Advise on correct and appropriate process for IR issues as per the company policies.
• Ensure correct administration of the process with disciplinary warnings and letters.
• Manage process of company restructures including the completion of administrative requirements including letters of notice, letters of redundancy.
• EBA interpretation
• Termination of Employees
• Prepare for and represent the Company in the FWC as required.

HR Operations

• Human Resource budgets
• Head count and vacancies
• Government reporting
• Salary benchmarking
• Remuneration and benefits
• Annual merit and bonus process
• Reporting as required
• Develop and maintain HR policies and forms as required
• Generate employment contracts
• HRIS: Workday
• Annual leave management
• Long service Awards
• Assist with ad hoc projects when required 

Payroll

• Work closely with the Mumbai HR Shared Service team to ensure all pays are accurate and correct so that all Employees are paid correctly and on time
• Check and approve all payroll reports and sign off the payroll
• Manage payroll costs and overtime
• Approve all invoices
• Approve the bank files
• Ensure all 3rd party payments are paid correctly and on time

SKILLS & COMPETENCIES:

Qualification

• Tertiary qualifications in Human Resources or Business. (essential)

Experience, Skills & Competencies

• Minimum ten years’ experience in Human Resources ( Industrial Relations an advantage)
• Payroll experience
• Well-developed knowledge of contemporary Human Resource management principles, policies and practices.
• Sound working knowledge of the employee relations framework including the ability to provide advice on awards, enterprise agreements, and employment related legislation.
• Ability to travel interstate as required
• Advanced Excel skills
• Intermediate skills in Word and PowerPoint
• Proven ability to operate in a confidential manner at all times
• Excellent time management skills and results driven
• Demonstrated reporting and analysis expertise
• Well-developed interpersonal, verbal and written communication skills
• Highly professional and ethical 
• Demonstrated consistent attention to detail
• Customer service focus, approachable
• Ability to problem solve and work with minimal supervision
• Ability to work as part of a team and remotely
• Possess initiative
• Proven ability to deal with pressure in a dynamic and busy work environment

• Internal: Regional HR Team, Payroll Team, Department Managers and Employees
• External: Fair Work Commission, Immigration Support Company, Government Departments, Company Lawyers, Training organizations, recruitment agencies, contractor Companies

Puma Energy is a leading global energy business which supplies, stores and distributes petroleum products in 48 countries across six continents. Founded in 1997, Puma Energy has its headquarters in Singapore and Geneva and employs over 8,000 people globally with regional hubs in South Africa, Puerto Rico, Australia and Estonia and have recently setup a Global Delivery Center in Mumbai, India.

Puma Energy has a network of 100 storage terminals, more than 3,000 retail sites, and a presence at over 80 airports. Our mission is to energize communities to help drive growth and prosperity by sustainably serving our customers’ needs in high potential countries around the world