Executive Assistant
vor 3 Wochen
PA, EA & Secretarial (Administration & Office Support)
Job Description: Executive Assistant (EA)
About Euphemia: We’re investing in tomorrow’s startup scene. We’re nurturing a diverse, progressive, intelligent, ambitious community — an environment, a movement — that’s going to build the future of Australia. We don’t just want to make awesome. We want to make the awesome that makes the awesome. Euphemia invests directly in startups across four focus areas, typically from pre-seed to Series A. As a family office, we also invest in venture capital and private equity funds, traditional asset classes, and the Euphemia Foundation to support people in need.
Summary: We are seeking a dynamic and highly organised Executive Assistant to provide top-notch support to Euphemia's Founder & Executive Director, Dom Pym, and Group CEO, Judy Anderson-Firth. This role is crucial to ensuring the smooth operation of our executive team, facilitating effective communication, and managing administrative tasks with efficiency and discretion. By freeing up Dom and Judy to focus on their most strategic and impactful work, you will be directly contributing to Euphemia's mission to Make Awesome Make Awesome. In our fast-paced, startup-like environment, you will be the administrative, operational, and organisational champion that ensures our work flows effortlessly and feels stress-free.
Key Responsibilities:
- Inbox Management: Monitor and manage email inboxes, ensuring timely and appropriate responses. You will be our inbox zero hero
- Calendar Tetris: Coordinate and manage complex calendars, scheduling meetings and appointments with internal and external stakeholders.
- Bookkeeping Activities: Handle payments processing, invoicing, and other basic bookkeeping tasks.
- Group Administration: Support administrative needs across the venture, property, listed equities, and foundation portfolios, ensuring seamless coordination and communication.
- Liaising with Key Service Providers: Act as the primary point of contact for key service providers, ensuring smooth interactions and service delivery.
Other Bits and Bobs:
- Filing and Reporting: Maintain organised records and prepare regular reports as required. Your party trick is making snail mail disappear
- Support Due Diligence Activities: Conduct desk research, gather data, and support due diligence processes in the venture portfolio.
- Document Management and Creation: Prepare, edit, and manage documents and presentation/marketing materials, ensuring accuracy and completeness. Typos and grammar errors? Not on your watch
- Website Updates: Manage and update content on the Euphemia website as needed.
- Travel Bookings: Arrange travel itineraries, including booking flights, accommodation, and transportation.
- Event Planning and Management: Organise and manage Euphemia events from time to time.
- Personal and Professional Support: Assist with both personal and professional matters as needed, recognising the integrated nature of family and business.
Requirements:
- Trustworthy and Tactful: Mature, trustworthy, and able to handle sensitive information with tact and discretion.
- High Quality Bar: Maintain a high standard of quality in all tasks, with exceptional attention to detail (visual, verbal, and written expressions of work).
- Clear and Direct Communicator: Ability to communicate clearly and directly with all stakeholders.
- Ruthless Prioritisation: Ability to prioritise tasks effectively, ensuring the most critical tasks are completed first.
- Efficiency: Wildly efficient in managing time and resources to achieve maximum productivity.
- Organised: When you look up the word organised in the dictionary, it’s a picture of you.
- Location: Melbourne-based with the request to be at the office in person 1-3 days a week.
- Flexibility: Ability to flex to work outside standard business hours for events and critical/time-sensitive work matters (within reasonable limits, not exceeding contracted hours).
- Adaptability: Willingness to adapt and take on new responsibilities as Euphemia's strategy evolves.
Experience:
- Calendar/Inbox Management: Proven experience in managing complex calendars and high-volume inboxes.
- Finance/Accounts/Bookkeeping: Proficiency in financial tasks such as payments processing, invoicing, etc.
- Project Management: Experience in managing projects, ensuring deadlines are met, and goals are achieved.
- General/Operations Management: Broad experience in general and operations management, supporting various administrative functions.
Why You'll Love Working at Euphemia:
- High Performance Culture: Thrive in a high-performance culture that values awesome.
- Diverse Work Activities: Gain exposure to a diverse range of work activities including venture capital, property, listed equities, and supporting people in need.
- Impact: Move fast and make a tangible impact on the Australian startup ecosystem.
- Great People: Work with good people in a trusting and transparent environment. Don’t just take our word for it, ask some friends of Euphemia
- Industry Leaders: Collaborate with well-respected industry leaders and gain invaluable insights and experience.
About us
Dom Pym: Dom is an Australian entrepreneur and technologist who co-founded several businesses, including Up (up.com.au, Australia’s leading digital bank), Pin Payments, and Ferocia.
Dom has been involved in software, web, and mobile development for over 20 years, working with startups and global enterprises across Australia, the UK, the USA, and throughout Asia. Amidst a growing neobank scene, Up was the first to launch in Australia in October 2018, and has since been the #1 rated banking app and twice voted the most trusted bank in Australia, amassing over 800,000 very happy customers.
Dom serves as an advisory board member for Ferocia and Up at Bendigo and Adelaide Bank and is also a board member at Fintech Australia. In 2022, Dom received coveted industry awards such as “Outstanding Fintech Leader of the Year” (at the Finnies), “Fintech Leader of the Year” (at the Australian Fintech Awards), and “C-Suite 2022” (at the Pause Awards).
Judy Anderson-Firth: Judy is the Group CEO at Euphemia, the family office for Australian entrepreneur and technologist, Dom Pym. Judy leads Euphemia’s ~$70m global investment portfolio including private & public equities, venture capital, and property portfolios, as well as the Euphemia Foundation to support people in need.
Euphemia’s direct venture investment portfolio (private equities) includes over 55 companies globally, focused across four main areas: FinTech, ClimateTech, women-led startups, and startup infrastructure.
She was previously the CEO of Startup Victoria (now The Startup Network), Australia’s largest network for entrepreneurs with over 70,000 community members. Judy is an angel investor and advocate for investing in women founders and funders across the Aussie startup ecosystem, and serves on several startup industry boards.
Report this job advertDon’t provide your bank or credit card details when applying for jobs.
What can I earn as an Executive Assistant
#J-18808-Ljbffr-
Executive Assistant
vor 19 Stunden
Melbourne, Österreich Victorian Government VollzeitExecutive Assistant Executive Assistant We are seeking a highly organised and proactive individual to join our team on a 12 month fixed term basis as the Executive Assistant to the Deputy Secretary, Schools and Regional Services. In this pivotal role, you will play a critical part in ensuring the smooth operation of the Deputy Secretary's office by...
-
Executive Assistant
vor 1 Monat
City of Melbourne, Österreich Sellick Partnership VollzeitYorkshire RegionFull time, Fixed ContractFlexible WorkingOur team at Sellick Partnership are actively seeking a full time, Executive Assistant for a well-established social housing provider within the Yorkshire region. The ideal Executive Assistant will be required to work constructively with customers, stakeholders, and the executive leadership team within...
-
Executive Assistant
vor 4 Wochen
City of Melbourne, Österreich Sellick Partnership VollzeitYorkshire RegionFull time, Fixed ContractFlexible WorkingOur team at Sellick Partnership are actively seeking a full time, Executive Assistant for a well-established social housing provider within the Yorkshire region. The ideal Executive Assistant will be required to work constructively with customers, stakeholders, and the executive leadership team within...
-
Executive Assistant
vor 4 Wochen
Melbourne, Österreich Moms For Liberty VollzeitMoms for Liberty is seeking a team member to serve in the position of Executive Assistant.In this role, the Executive Assistant will provide high-level administrative support to the Executive Director and other senior staff. This role involves managing schedules, coordinating meetings, handling correspondence, and performing a variety of tasks that...
-
Executive Assistant
vor 3 Wochen
Melbourne, Österreich KordaMentha VollzeitAdministration/Support/Service | Closing Date: 14/06/2024 KordaMentha is an advisory and investment firm helping clientsto grow, protect and recover value. With an expansive team of450 specialists across the Asia-Pacific region, our diversity isour strength. The Office Support team is a group of professional individualswith experience in executive support,...
-
Executive Assistant
vor 2 Wochen
Melbourne, Österreich Subzzeducation VollzeitCognizant Technology Solutions - Melbourne, VICAdministration & Secretarial Source: uWorkin JOB DESCRIPTION DescriptionThe RoleCognizant is looking for a full-time Executive Assistant to support our executive team in Melbourne. This hybrid role comes with excellent benefits, the chance to work in a prime Melbourne location and opportunity to collaborate...
-
Executive Assistant
Vor 7 Tagen
Melbourne, Österreich South-East Monash Legal Service Inc. VollzeitApplications close: No Deadline - please apply as soon as possible At SMLS we know the incredible value of working for and understanding the role of an organisation whose purpose is to pursue and promote social justice for the community. Supporting the Executive Director, leadership team and Board you will be part of a high paced, eclectic and focused...
-
Executive Assistant, Pacific
Vor 2 Tagen
Melbourne, Österreich Everi Pty VollzeitWHO ARE WE LOOKING FOR? Nike is seeking a Senior Administrative Assistant to support the Vice President (VP) of Nike Pacific, based in Nike's Melbourne Head Office. Key is your adaptation to changing priorities and having organisation as your superpower. If you enjoy working in a dynamic and fast paced environment and have core strengths in communication &...
-
Executive Assistant
vor 4 Wochen
Melbourne, Österreich People2people VollzeitASAP Start - Initial 6 week assignmentMelbourne CBD / hybrid working$58-65 p.h + superWork for a State Government Department as a Executive Assistant for an initial 6 week assignment. This role offers an immediate start for the right candidate, located in Melbourne CBD 3000 and offering flexibility to work in a hybrid arrangement.The RoleProvide confidential...
-
Executive Assistant
vor 3 Wochen
Melbourne, Österreich Charterhouse Recruitment (Australia) VollzeitExecutive Assistant to two Executive Directors, dealing with stakeholders at various levels, high level previous experience. Great CBD location Positive and Collaborative Team Culture Permanent Role This is a large university located inner Melbourne's CBD who are looking for a skilled and experiencedExecutive Assistant to join their warm and welcoming...
-
Executive Assistant
vor 2 Monaten
Melbourne, Österreich Teampwr VollzeitWe’re looking for an experienced and dynamic executive assistant to support key leadership of PWR, a leading gaming organisation in Australia. In this full-time role, you will be on the mission of helping your leader manage his schedule and day-to-day activities, allowing him to be more efficient and effective and have more energy to focus on growing and...
-
Executive Assistant
vor 4 Wochen
Melbourne, Österreich Teampwr VollzeitWe’re looking for an experienced and dynamic executive assistant to support key leadership of PWR, a leading gaming organisation in Australia. In this full-time role, you will be on the mission of helping your leader manage his schedule and day-to-day activities, allowing him to be more efficient and effective and have more energy to focus on growing and...
-
Executive Assistant, Pacific
Vor 3 Tagen
Melbourne, Österreich Nike VollzeitBecome a Part of the NIKE, Inc. TeamNIKE, Inc. does more than outfit the world’s best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers,...
-
Executive Assistant, Pacific
Vor 4 Tagen
Melbourne, Österreich Nike Deutschland GmbH VollzeitBecome a Part of the NIKE, Inc. TeamNIKE, Inc. does more than outfit the world’s best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers,...
-
Executive Assistant
vor 2 Wochen
City of Melbourne, Österreich State Government of Victoria, Australia VollzeitOrganisation: Department of Treasury and Finance Occupation: Administration/Secretarial Reference: VG/DTF/CGS/1786107A An exciting opportunity exists for a talented and passionate individual to join the Government Procurement Group as Executive Assistant at the new Department of Government Services.About usThe Department of Government Services (DGS)...
-
Executive Assistant
vor 1 Monat
Melbourne, Österreich Australian Prudential Regulation Authority Vollzeit This job posting isn't available in all website languages The roleYou will have the opportunity to work with one of our Executive Board Members and provide coverage across our business support function to our Senior Executive Leaders within our Melbourne office. The roleYou will have the opportunity to work with one of our Executive Board Members and...
-
Executive Assistant
vor 4 Wochen
Melbourne, Österreich Australian Prudential Regulation Authority Vollzeit This job posting isn't available in all website languages The roleYou will have the opportunity to work with one of our Executive Board Members and provide coverage across our business support function to our Senior Executive Leaders within our Melbourne office. The roleYou will have the opportunity to work with one of our Executive Board Members and...
-
Executive Assistant
vor 3 Wochen
Melbourne, Österreich The Northern Schools Early Years Cluster Inc VollzeitFlexible working hours Great working environment Be part of making a real difference Our Client, The Northern Schools Early Years Cluster Inc. is an Early Years Management group based in the municipalities of Hume, Merribek, Macedon Ranges and the City of Melbourne. The organisation commenced operation in 2011, managing 5 kindergartens on school sites and...
-
Executive Assistant, Pacific
Vor 4 Tagen
Melbourne, Österreich Nike Deutschland GmbH VollzeitForma parte del equipo de NIKE, Inc.NIKE, Inc. hace más que equipar a los mejores atletas del mundo. Es un lugar para explorar el potencial, borrar las fronteras y ampliar los límites de lo que se puede ser. La empresa busca personas que puedan crecer, pensar, soñar y crear. Su cultura aumenta al adoptar la diversidad y recompensar la imaginación. La...
-
Executive Assistant
Vor 3 Tagen
Melbourne, Österreich Victorian Government VollzeitAbout the Role The Executive Assistant sits in the Asset Communication and Strategy (AC&) branch within the Department of Transport and Planning’s Rolling Stock Development (RSD) division and is responsible for all asset communications systems replacement, maintenance and strategy of the state’s rolling stock.The role ensures the Executive Director,...
