Build Producer

Vor 4 Tagen

Sydney, Österreich Imagination Vollzeit

Imagination Sydney is looking for an experienced, client facing Event Producer for a full time role. Primarily focussed on producing custom build and exhibition elements for a wide range of events and experiential activations. Experience with producing other elements of events would be an advantage as the role will involve working on a wide variety of projects.

The role requires an ability to work closely with the Imagination creative team and develop ideas into physical experiences. Crucial to our success is the ability to drive our world-class suppliers to scope all build and installation elements

Confidence to act as the sole agency representativeonsite and experience in managing detailed budgets and production timelines is essential.

Role Overview:

The Producer is the communication link between Imagination and its best-in-class suppliers. The Producer is at the centre of all deliverables on a project and is responsible for quality, timing, budget and OHS.

This specific role of Producer primarily focuses on the production of custom build and exhibition elements, becoming more general event focussed when required. Pending project size & scope, it requires working in a team or working alone, engaging experts, being 'hands on' when required, attention to detail and a complete overview, researching methods and products and delivering newly innovated solutions.

Being a Producer presents an excellent opportunity to work with a dynamic group of people, global travel & development of a large range of skills..

As part of a growingenvironment team, the Producer will be responsible for leading small to medium projects or being part of a larger team on more complex projects. In this particular role, the Producer will be responsible for taking creative ideas, and turning them into amazing experiences.

We will look to the Producer to develop strong client relationships within client accounts and seek to become a go-to and requested resource by our key clients for excellent event delivery. Our supplier relationships are also essential to the successful delivery of events, and the Producer will be responsible for building on existing and new relationships with world-class suppliers.

There is an opportunity to nurture and mentor junior members of the team and in turn get exposure to other departments within the business to grow your experience and skill base.

Roles and Responsibilities

The Producer is responsible for budget, scheduling and delivery of all logistical, technical and fabricated elements, at all stages of a project.

Stage 1: Kick off

  • Review client brief and assess requirements with Account Management & Creative
  • Review and agree initial budget split with Account Management & Creative
  • Produce overall pitch timeline with Account Management & Creative
  • Produce Scope of Works (when necessary)
  • Agree initial design deliverables, based on the agreed production budget

Stage 2: Proposal

  • Issue specification/tender documents to potential suppliers
  • Venue search, liaise with the venue, site recce
  • Liaise with Creative based on specification/tender responses
  • Ensure design changes are communicated to all relevant parties
  • Select the correct suppliers for the project
  • Produce production timeline and on-site schedules
  • Review Health & Safety issues and implications
  • Attend client presentation

Stage 3: Production

  • Ensure all deliverables remain within the production budget
  • Ensure all deliverables remain within the parameters of the design
  • Refine the production timeline and on-site schedules
  • Issue Purchase orders and manage payment schedule
  • Engage talent and performance artists
  • Manage delegate travel and accommodation process
  • Monitor supplier technical/engineering drawings and static calculations
  • Present final drawings and calculations to organisers / local authorities
  • Manage fabrication / production of all items
  • Coordinate between all technical departments and suppliers (AV, IT, Production Technology, MultiMedia, Film and Video, Technical Exhibits etc)
  • Ensure all information from technical departments is distributed to all relevant fabricators
  • Ensure any changes are communicated to all relevant parties (Change Management)
  • Produce Health and Safety Management Plan
  • Ensure Health & Safety Management Plan is understood and implemented
  • Manage junior team (Production Coordinators) as required

On-site Period

  • Managing total installation
  • Managing the on-site schedule
  • Managing Product Deliveries
  • Ensuring any late on-site changes are within budget or agreed on Change Order forms
  • Ensuring that quality of delivery is maintained
  • Ensuring snagging and handover runs smoothly
  • Manage and maintain the technical and logistical running of the event
  • Manage the delegates registration process, transfers accommodation, F&B
  • Manage hostesses, promo staff and uniforms
  • Manage the dismantle of the total installation
  • Manage all returns and storage
  • Manage storage inventory post production period
  • Financial reconciliation of the production budget
  • Attend debriefs and communicate results
  • Archive technical project files

Experience and skills required:

  • Administrative & organisational skills.
  • Prior construction, technical management, stage management, or similar live-event work.
  • A good knowledge of Australian venues
  • A good level of computer literacy (Word, Excel, PowerPoint) with knowledge of technical drawing packages (e.g.Vectorworks) an advantage.
  • A clear and confident telephone manner and an ability to produce accurate, clear documentation for suppliers and clients.
  • A solid understanding of AV, particularly within the exhibition / technical demo environment
  • An understanding of hotel & travel working practices
  • An understanding of event registration
  • Knowledge of a foreign language (particularly Cantonese, Mandarin) would also be useful, but not essential.
  • Prior experience working with designers and creative directors
  • Experience working with best-in-class suppliers to the event industry

Personal skills required:

  • Comfortable in a leadership role
  • Good problem solving and lateral thinking skills
  • A desire to be accurate and detailed
  • A commitment to see a project delivered and then go the extra mile.
  • A flexible attitude to working hours. These are variable depending on project commitments, some long hours and weekend work should be expected from time to time.
  • Be presentable and possess client-facing communication skills
  • Be confident in delivering projects onsite as the sole agency representative
  • Be able to travel interstate and internationally when required by the project. The role generally involves office-based pre-production with relatively short periods, usually no more than one week, spent on site delivering projects.
  • Ability to work under pressure, remain calm, maintain perspective and keep a sense of humor.
  • Ability to build strong supplier relationships
  • A willingness to roll up your sleeves and get stuck in when required
  • A willingness to learn and adopt new methods
Apply NowCheck out the Sydney studio

Learn more about what makes Imagination so unique and how you might thrive in our collaborative culture.

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