Coordination Officer

Vor 5 Tagen

Wien, Österreich International Atomic Energy Agency Vollzeit

Coordination Officer (DGO)(P3) - (2024/0123 (002301))

Organization: ORDG-Offices Reporting to the Director General

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2024-03-05, 7:22:03 AM

Closing Date: 2024-03-26, 5:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting

The Director General's Office (DGO) provides leadership and coordination for all IAEA activities at the executive level for meeting Member States' needs, and achieving a one-house approach and a results-based management.

Main Purpose

Under the general supervision of the Special Assistant to the Director General for the respective Departments and senior professionals in the DGO, the Coordination Officer provides advice, liaison and support to policy development, coordination and implementation. The Coordination Officer assists in research and analysis, review and clearance of various reports and correspondence.

Role

The Coordination Officer is: 1) an analyst, providing background information through research on relevant issues and interaction with counterparts in-house as well as in Member States' diplomatic corps; 2) a liaison between internal experts and senior managers and Member States; 3) a team member, assisting the Special Assistants to the Director General and senior professionals in the DGO with decision-making support and in-house coordination.

Functions / Key Results Expected

Review for quality control and completeness of IAEA reports relevant to the to the assigned Departments and other documents of a highly sensitive nature provided to DGO for clearance to be submitted to the Policy-making Organs.
Liaise with relevant Departments to enhance coordination, particularly with respect to the review and clearance of correspondence with Member States, international organizations and other counterparts for various conferences, technical meetings and reports.
Support activities of protocol and external relations functions as required.
Conduct research and carry out analysis with a view to improving coordination and enhancing relations between Member States and the IAEA Secretariat.
Provide coordination support to relevant Departments on issues of an interdepartmental nature in order to ensure timely and appropriate implementation of agreed policies.
Prepare summary reports of proceedings of various meetings and international conferences.
Keep abreast of the latest trends and developments in the areas of assignment. Provide guidance and draft recommendations to incorporate best practice and improve business processes in the IAEA.

Competencies and Expertise

**Core Competencies**(Competency Framework)

**Name**

**Definition**
- Communication- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.- Achieving Results- Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.- Teamwork- Actively contributes to achieving team results. Supports team decisions.- Planning and Organizing- Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.**Functional Competencies**

**Name**

**Definition**
- Client orientation- Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.- Judgement/decision making- Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.- Partnership building- Identifies and builds partnerships. Develops and maintains long lasting partnerships to strengthen relationships. Delivers programmatic outputs and acquires resources in support of Agency goals.**Asset Expertise**

**Function**

**Name**

**Expertise Description**
- Management and Programme Analysis- Analytical Writing Skills- Ability to produce descriptive and analytic reports and papers on complex technical and scientific issues that have policy implications in an accurate and understandable manner.- Public Information and External Relations- Diplomacy and Understanding of Political Sensitivities- Diplomacy and understanding of political sensitivities among Member States. Tactful approach in handling confidential and sensitive information and a high sense of responsibility and discretion.- Other Technical Engineering- General Knowledge of the United Nations System-
- Management and Programme Analysis- Reporting- Ability to report concisely, accurately and promptly on meetings and matters of relevance to t

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