Project Assistant

vor 4 Wochen

Wien, Österreich OSCE Vollzeit

**Background**:
This is an extra-budgetary post with a duration until 31 December 2024, with a possibility of an extension, pending the availability of further funding.

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence
- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

The Transnational Threats Department (TNTD) of the OSCE Secretariat ensures better co-ordination, strengthened coherence and more efficient use of OSCE resources to address transnational threats to security in the areas of countering terrorism, enhancing Border Security and Management, policing matters as well as enhancing cyber/ICT security. A key function of the TNT Departments’ Co-ordination Cell (TNTD/CC) through its Cyber Security Officer is to act as focal point for cyber/ICT security related issues for all 57 participating States, the Secretary General, OSCE executive structures as well as the Chairmanship in Office and the Chair of the Informal Working Group (IWG) set up pursuant to PC.DEC/1039.

A particular focus is the implementation of the Confidence Building Measures (CBMs) to reduce the risks of conflict stemming from the use of Information and Communication Technologies contained in PC.DEC/1106 and PC.DEC/1202, as expressed through MC.DEC/5/16 and 5/17. This has been exemplified through the “Adopt-a-CBM” initiative, launched in the IWG in 2018, which sees individual states “adopting” individual Measures and proposing methodologies for their operationalization. OSCE TNTD aims to address the implementation of CBM8 - the Point of Contact Network - through an extra-budgetary (ExB) project No. 1102021 “Strengthening the work of the CBM 8 crisis communication network”.

The incumbent provides assistance for the implementation of the aforementioned TNTD/CC project. Under the supervision of the Project Manager (Cyber Security Officer), he/she assists in the following aspects of the project: organizing annual CBM 8 Point of Contact (PoC) meetings, Communication Checks (CommCheck) and bilateral country visits; creating programs and exercise materials for all project activities; acting as a central focal point for relevant national structures to enhance implementation of CBM 8; organizing travel, transport and other logistics for the meetings, visits and CommChecks; providing in-person assistance to visiting and hosting PoCs during bilateral visits and meetings; creating and disseminating post-activity reports, as well as donor reports (as per donor agreements); assuming responsibility for project budgeting and following up on the timely disbursal of expenditures, in compliance with the common regulatory and management framework.

**Tasks and Responsibilities**:
Organizing project-related events and activities, handling event administration, making associated travel and logístical arrangements and proactively communicating with event participants and expert speakers. The incumbent will be called on to facilitate/moderate discussions, events and country visits as needed;
Preparing locally tailored materials for Communication Checks, scenario-based discussions and meeting sessions;
Acting as the main focal point for the CBM 8 PoC network, regularly liaising with government structures (ministries, cyber/ICT security agencies, CERTs etc.) that act as national co-ordination bodies for cyber/ICT security and updating the network with relevant cyber/ICT security information;
Preparing documents and background materials for the enhancement of CBM 8, such as reports (donor reports, project evaluation reports and briefing papers);
Monitoring budget expenditure and adjusting the project budget accordingly;
Performing other related tasks as assigned.

**Necessary Qualifications**:
Completed secondary education, with additional formal trainings in administration, project management, international relations, and/or cyber/ICT security;
A minimum of four years of work experience in administration or project management, preferably in an international environment;
Knowledge of national and regional cyber/ICT security developments, as well as international developments in this field would be a distinct asset;
Demonstrated planning, organisational, analytical and administrative skills, including prior experience in organizing meetings, trainings and/or conferences;
Excellent communication s

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