Regional Supply Chain Officer

vor 2 Wochen

Wien, Österreich International Organization for Migration Vollzeit

Position Title**: Regional Supply Chain Officer**
Duty Station**: Vienna, Austria**

Classification**: Professional Staff, Grade P4**
Type of Appointment**: Fixed term, one year with possibility of extension**
Estimated Start Date**: As soon as possible**

Closing Date**: 12 December 2024**
- Established in 1951, IOM is a Related Organization of the United Nations, and as the leading_
- UN agency in the field of migration, works closely with governmental, intergovernmental and_
- non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the_
- benefit of all. It does so by providing services and advice to governments and migrants._

IOM is committed to a diverse and inclusive work environment. Read more about diversity and

Applications are welcome from first
- Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;_
- Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic_
- Republic (the); Madagascar; Marshall Islands; Micronesia (Federated_
- States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;_
- Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas;_
- Tonga; Tuvalu; Vanuatu_

**_ Context:_**

Under the overall supervision of the Regional Director (RD) and/or direct (structural) supervision
of the Deputy Regional Director (Management and Reform) and Thematic (functional)
supervision of the Supply Chain Division (SCD) at Headquarters (HQ), the Regional Supply
Chain Officer will be responsible and accountable for overseeing the Supply Chain (SC)
activities in the Region, guided by Supply Chain Management objectives to deliver quality
goods/services to the beneficiaries at optimal price and in a timely manner.

technical capacity gaps at the Country Office (CO) level and enhance coordination and
knowledge sharing across COs in the Region.

**_Core Functions / Responsibilities:_**

1. Conduct strategic planning for SC related activities in the Region in close collaboration with
internal and external stakeholders in the COs in the Region, as well as relevant units at HQ.

2. Lead implementation of the SC strategy and related projects in the Region, in accordance
business transformation and other initiatives.

3. Monitor, assess and manage the SC risks at the regional level. Support mitigation of potential
SC related risks evolving in the Region.

4. Provide direct expert support and advice to guide the emergency SC operations, particularly
the rapid deployment of SC personnel at the onset of any crisis. Collaborate with the SCD
Emergency Cell of HQ to manage demands sourced from the global prepositioning network
and/or global procurement.

5. Provide specialized advisory services and technical guidance to COs in the Region, in
particular to SC teams and senior management. Collect and analyze data related to the SC
operations and prepare reports for management to assess effectiveness and identify areas for
improvement.

6. Review, evaluate and consolidate regional procurement plans to identify opportunities for
regional Long-Term Agreement (LTA) development and procurement collaboration. Provide
expert support to transactional procurement actions and establish and manage regional LTAs
for specialized and repetitive procurement needs. Leverage the use of global LTAs and
Prepositioned Stocks and ensure coordination with other regions to expedite delivery.

7. Engage with COs in the region, to provide advice and guidance in defining and implementing
effective procurement strategies, focusing on efficiency gains, process acceleration, risk
mitigation, and scalability. Guide the creation of procurement action plans, including tendering,
evaluation, and contract management processes.

8. Provide advice, guidance, and expert support the COs in the Region with management of
Implementing Partners (IP), including identification of potential IPs based on their expertise,
historical records, capacity, and presence within the Region, and conduct thorough
assessments to ensure alignment with the organizational goals and standards.

9. Provide advice, guidance, and expert support to the COs in the Region in managing complex
procurement cases, in consultation with IOM technical departments.

10. Monitor assets in the Region, including armored vehicles, to coordinate asset utilization
across the COs, and beyond.

11. Advise, guide and support the COs in the Region with establishment and management of a
robust appropriate internal control mechanisms for Supply Chain Management process to
safeguard the Organization's assets and prevent fraud, while ensuring that CO specific
administrative procedures are in place and followed in accordance with the Organization's rules
and regulations.

12. Provide technical supervision, guidance and training to the supply chain management staff
in the Region, while monitoring, evaluating, and promoting their professional and career
development.

13. Identify training needs in the Region, lead trainings and

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