Staff Assistant
vor 1 Woche
This position is located in the Software Products for Member States Unit (SPMS), in the Information Technology Service (ITS) - Digital Transformation and Solutions (DTS), within the Division for Management (DM) of the United Nations Office at Vienna (UNOV)/United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will work under the direct supervision of the Chief, Software Products for Member States Unit (SPMS) and overall guidance of the Chief of the Information Technology Service in Vienna.
**Responsibilities**:
Within assigned authority the Staff Assistant will be responsible for the following specific duties:
- Publish web stories of relevance for ITS as requested, using the different web content platforms of the UN.
- Assist in drafting Service-level Agreements (SLAs), budget breakdowns and project documents as necessary.
- Assist in managing SLAs through the approval process, associated dashboards and workflow, and associated invoices.
- Assist with communication regarding goPortfolio products to potential clients and donors and other SPMS clients.
- Assist in content management of the SPMS Virtual Community and goSupport platforms.
- Maintain contact lists of Financial Intelligence Units (FIUs) in the SPMS Virtual Community.
- Assist with the preparation and staging of SPMS user group meetings and events.
- Assist with the preparation of training and other materials.
- Assist with the planning and execution of missions of substantive and technical personnel.
- Coordinate support requests from clients of the goPortfolio products.
- Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assist with visualizations and updating information material such as web pages or brochures.
- Carry out any other work-related duties as assigned by the Chief, SPMS
Competencies
- Communications - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
High school diploma or equivalent is required
Job - Specific Qualification
Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.
Work Experience
A minimum of five years of work experience in programme/project finance operations, administration, procurement, office management, technical cooperation, or equivalent is required.
Prior experience in being part of a team drafting project documents and/or project revisions for the United Nations is desirable.
Prior experience in maintaining websites is desirable
Skilled experience organizing large promotional events and conferences is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Assessment
Special Notice
United Nations Considerations
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WIT
-
Staff Assistant
vor 3 Wochen
Wien, Österreich United Nations VollzeitOrg. Setting and Reporting - Responsibilities - Within limits of delegated authority, the Staff Assistant will be responsible for the following specific duties: - Provide general office assistance; respond to complex information requests and inquiries; review, log and route incoming correspondence; set up and maintain files/records; organize meetings,...
-
Staff Assistant
vor 2 Wochen
Wien, Österreich United Nations VollzeitThe post is located in the Human Trafficking and Migrant Smuggling Section (HTMSS) of the Organized Crime and Illicit Trafficking Branch (OCB) of the Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will work under the direct supervision of the Chief of Section. **Responsibilities**: The...
-
Organisational Assistant
vor 2 Wochen
Wien, Österreich Universität Wien VollzeitThe University of Vienna (20 faculties and centres, 179 fields of study, approx. 10.000 members of staff, about 90.000 students) seeks to fill the position as soon as possible of a **Organisational Assistant** **at** **the** **Department of Astrophysics** **Reference number***: **13278** The Department of Astrophysics at the University of Vienna is...
-
Executive Assistant
vor 2 Wochen
Wien, Österreich Zimmer Biomet Vollzeit**Job Summary**: - The Executive Assistant serves as the chief of staff of the market cluster DACH (Germany, Austria, Switzerland). The position works closely with the General Manager DACH, the country managers for Austria and Switzerland as well as the leadership teams of the three countries to organize and manage the operating mechanisms for the...
-
Online Assistant
vor 2 Wochen
Wien, Österreich Halliburton VollzeitThe Job Overview We are seeking an individual to perform online assistance/Travel duties and support our business operations. As a virtual assistant, you will be responsible for scheduling and attending meetings, managing calendars, and executing travel arrangements. You will also be expected to complete online research, compile and distribute reports,...
-
Implementation Assistant
vor 3 Wochen
Wien, Wien, Österreich International Atomic Energy Agency VollzeitJob Description - Implementation Assistant (NE)(G5) (2025/0103 (014933))Job PostingDate: 2025-02-13, 7:46:25 AMClosing Date2025-03-06, 10:59:00 PMDuration in Months: 36Contract Type: Fixed Term - RegularFull Competitive Recruitment: YesThis selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for...
-
Assistant Director
vor 3 Wochen
Wien, Wien, Österreich at VollzeitChildcare & Outside School Hours Care (Education & Training)Full timeBe part of a dynamic leadership team that will guide and create innovative approaches to educational programs and inclusive practices.We are looking for an Assistant Director who has a minimum of three years' experience working within this role in an Early Childhood Education and Care...
-
Assistant Production Manager
vor 3 Wochen
Wien, Wien, Österreich at VollzeitAssistant Production Manager (Senior Production Supervisor)Assistant Production Manager (Senior Production Supervisor)Full-Time, Permanent Location: Adelaide, SA Salary: $90,000 – $95,000 + Super Roster: Day Shift | 6:00 AM – 2:30PM Reporting To: Production ManagerThe OpportunityWe're looking for a hands-on Assistant Production Manager to support daily...
-
Executive Assistant(G5)
vor 2 Wochen
Wien, Österreich International Atomic Energy Agency VollzeitExecutive Assistant(G5) - (2024/0577 (014621)) Organization: NSNI-Division of Nuclear Installation Safety Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-10-01, 5:02:34 AM Closing Date: 2024-10-22, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...
-
Assistant Store Manager
vor 2 Wochen
Wien, Wien, Österreich at VollzeitAssistant Store Manager | Brisbane Domestic Airport | Barista/Cafe backgroundAttractive Remuneration and Career prospectsBuzz of a living and breathing airport working environmentOngoing training and supportGreat progression opportunitiesPaid parental leave, wellbeing and charity volunteering day leaveExciting collaboration with Bellissimo Coffee Ready to...
-
Student Assistant
vor 3 Wochen
Wien, Österreich Universität Wien VollzeitThe University of Vienna (20 faculties and centres, 184 fields of study, approx. 10.400 members of staff, about 90.000 students) seeks to fill the position as soon as possible of a **Student Assistant** **at** **the** **Department of Constitutional and Administrative Law** **Reference number***: **13904** The University Professor of Fundamental and Human...
-
Office Coordination Assistant
vor 2 Wochen
Wien, Österreich International Atomic Energy Agency VollzeitOffice Coordination Assistant (NSNS)(G5) - (2025/0055 (233223)) Organization: NSNS-Division of Nuclear Security Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2025-01-17, 3:36:48 AM Closing Date: 2025-02-07, 4:59:00 PM Duration in Months: 24 Contract Type: Fixed Term - Extrabudgetary Probation Period: 1 Year Full Competitive...
-
Administration Assistant
vor 3 Wochen
Wien, Wien, Österreich DRC - Dansk Flygtningehjælp VollzeitDanish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.DRC has been operating in Ukraine since 2014, currently DRC employs over 800 staff in Ukraine and implements emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian...
-
Programme Assistant
vor 2 Wochen
Wien, Österreich United Nations VollzeitThis position is located in the Regional Section for Latin America and the Caribbean (RSLAC), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC), in Vienna. The Programme Assistant will work under the direct supervision of the Programme Officer and the overall supervision of the Chief of the Section. The incumbent will also work...
-
Senior Executive Assistant
vor 3 Wochen
Wien, Wien, Österreich at VollzeitPA, EA & Secretarial (Administration & Office Support)Add expected salary to your profile for insightsFounded in 1971, Noah's Ark has been dedicated to supporting children with disabilities and developmental delays, as well as their families, for over 50 years. Recognised as a sector leader, our organisation has a wealth of experience and expertise and a...
-
Programme Assistant
vor 2 Wochen
Wien, Österreich International Atomic Energy Agency VollzeitProgramme Assistant (NSNS)(G5) - (2025/0058 (018535)) Organization: NSNS-Division of Nuclear Security Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2025-01-17, 3:39:45 AM Closing Date: 2025-02-07, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...
-
Scientific Staff
vor 1 Woche
Wien, Österreich Emprego AT VollzeitIn the framework of the Research Project „Uses of civil justice and social policy in the Habsburg Monarchy, 1873-1914“/„Mobilisierung der Ziviljustiz und Sozialpolitik“, (PI: PD. Dr. Borbala Zsuzsanna Török), we are seeking a postdoctoral researcher in History / Sociology of Law for a part-time position (20 hrs. per week) for 30 Months, beginning...
-
Administrative Assistant
vor 2 Wochen
Wien, Wien, Österreich City of Boston VollzeitOverviewUnder the general direction of the Chief of Staff, the Administrative Assistant will be part of a new team working to advance the goals of the Office of Police Accountability and Transparency (OPAT). OPAT was established in 2020 to provide a single point of entry for individuals with concerns or complaints related to the Boston Police Department and...
-
Online Tourism Assistant
vor 2 Wochen
Wien, Österreich TalentShark Recruitment VollzeitJob details Here’s how the job details align with your job preferences. Manage job preferences anytime in your profile. Pay 120€ - 300€ a day Job type Part-time Shift and schedule Overtime Urgent Hiring!!! Travel online Assistant Salary - ( 120€ - 300€ per day) for part time - Flexible and free schedule - Assist with online...
-
Accounting Assistant
vor 1 Woche
Wien, Österreich United Nations VollzeitOrg. Setting and Reporting - Responsibilities - Within assigned authority, the Accounting Assistant will be responsible for the following duties: - Reconcile accounting transactions. - Examine and record financial transactions of Information Centres. - Review bank statements for all funds in foreign and local currencies by comparing transactions recorded on...