Editorial and Desktop Publishing Assistant
Vor 4 Tagen
This position is located in the French Translation and Text Processing Section (FTTS) of the Conference Management Service (CMS), Department for General Assembly and Conference Management in Vienna. CMS operates administratively under the Division for Management (DM) at the United Nations Office at Vienna (UNOV). The incumbent reports through the Supervisor to the Chief of Section.
**Responsibilities**:
Within limits of assigned authority, the Editorial and Desktop Publishing Assistant will be responsible for the following duties:
- Produce camera-ready documents in the relevant language for reproduction by:
- inputting data from digital sound files dictated by translators, revisers and précis-writers;
- incorporating changes as marked by editors, translators and revisers, ensuring that the final version of the document conforms to (a) the draft translation as to contents, and/or (b) the original language manuscript as to format and typography, in accordance with existing editorial guidelines;
- performing proof-reading functions in coordination or cooperation with the responsible officer and Supervisor;
- typing, formatting in final form (camera-ready) revised or original texts, editing/creating graphics, charts, tables, figures, formulae etc. of moderate complexity, inserting illustrations, pictures and digital artwork as required etc. by using appropriate software and formats, according to instructions given by the Supervisor;
- participating, as member of a team, in the production of parliamentary and miscellaneous documentation, supplements and sales publications, by preparing desktop publishing layout of the final product for reproduction in hard copy and electronic dissemination;
- compiling submitted corrections and editing documents, according to required format;
- Format and align translated text in order to set up the memory of the computer-assisted translation tool (CAT);
- Ensure the accuracy of the word count of the documents;
- Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making;
- Assist with visualizations and updating information material such as web pages or brochures;
- Perform other work-related duties as required.
Competencies
PROFESSIONALISM
PLANNING AND ORGANIZING
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
TEAMWORK
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
High school diploma or equivalent is required
Job - Specific Qualification
Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.
Work Experience
A minimum of three years of experience in editorial and desktop publishing (typing, copy editing, proofreading, and typographical layout of documents and publications) is required.
Experience in using different software for processing of documents and publications is desirable.
Experience working with a documents production system is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, an excellent command of French (fluency), including grammar, spelling and usage is required; very good working knowledge of English is required. Knowledge of any other United Nations official language (Arabic, Chinese, Russian or Spanish) is desirable.
Assessment
Special Notice
While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity.
All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is c
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