Unit Head

Vor 2 Tagen

Wien, Österreich International Atomic Energy Agency Vollzeit

Unit Head (Logistics)(P3) - (2024/0251 (020079))

Organization: MTGS-Logistics Unit

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2024-05-01, 10:44:21 PM

Closing Date: 2024-05-23, 4:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting

The Department of Management’s Division of General Services (MTGS) provides support functions to the IAEA through its four Sections, namely the Archives and Records Section (ARMS), the Commissary Management Section (CMS), the Facilities Management and General Support Section (FMGSS) and the Seibersdorf Laboratories Services Section (SLSS).

Main Purpose

The Unit Head (Logistics) coordinates a portfolio of logistics and other general services assigned to the Facilities Management and General Support Section. She/he co-ordinates the cost-effective logistics arrangements, including transportation of goods, oversees the incoming and outgoing of Agency shipments. In addition, the incumbent supervises the Logistics Unit, establishes and administers service contracts from external service providers.

Role

The Unit Head (Logistics) is: 1) a manager providing excellence in service delivery 2) a client focused leader dedicated to meeting and exceeding staff members expectations in accordance with Agency rules and regulations 3) a coordinator of internal and external activities of the Unit.

Functions / Key Results Expected

Leads and manages a results-based and client-focused approach to the support services and operations provided by the Unit namely, receiving and inspection, shipping and transportation and other services with specialized contractors and experts.

Reviews and analyses technical proposals for applicability, relevance and suitability to requirements as well as conducts research to identify best practices and methods, regulatory requirements to ensure efficient delivery of services by contractors and outsourced companies.

Provide advice and support to the Section Head on all aspects of general support and logistics services matters.

Manages the customer focused delivery of General support and logístical services.

Ensure the delivery of cost-efficient services while ensuring Agency Policies, Rules and Regulations are maintained.

Continuously improves the management and recording of the Agency's incoming and outgoing shipments, receipt and inspection processes.

Prepares reports and statistical analysis for budget planning and for introducing efficiency measures where needed.

Drafts statements of requirements and service delivery bidding documentation for the provision of services by the Office of Procurement Services.

Manages service contracts and monitors Key Performance Indicators by external service providers.

Acts as the principal liaison Officer for all general support and logístical activities in the Agency.

Competencies and Expertise

**Core Competencies**(Competency Framework)

**Name**

**Definition**
- Communication- Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate.- Achieving Results- Sets realistic targets for himself/herself and for the team; ensures availability of resources and supports staff members in achieving results. Monitors progress and performance; evaluates achievements and integrates lessons learned.- Teamwork- Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility.- Planning and Organizing- Sets clearly defined objectives for himself/herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances. Monitors team’s performance in meeting the assigned deadlines and milestones.**Functional Competencies**

**Name**

**Definition**
- Analytical thinking- Applies business analytics to establish programme priorities. Makes rational judgements from the available information and analysis.- Client orientation- Examines client plans and develops services and options to support ongoing relationships. Develops solutions that add value to the Agency’s programmes and operations.- Judgement/decision making- Consults with and seeks advice at the appropriate managerial level when making complex decisions. Facilitates dialogue and development of best practice to support judgement/decision making, in full compliance with the Agency’s regulations and rules.**Required Expertise**

**Function**

**Name**

**Expertise Description**
- General Services- Inventory and Supply-
- Administrative Support- MS Office (Word, Excel, Outlook, PowerPoint)- Thorough understanding of General Services principles, processes and general management co

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