Operations Assistant

vor 3 Wochen

Wien, Österreich Meaning Mag Vollzeit

*must be located in Austria

We are a dynamic indie publishing house seeking an organized and efficient Operations Assistant to support our daily business operations. This role is ideal for someone who is detail-oriented, adept at multitasking, and has a passion for the publishing industry. As an Operations Assistant, you will play a vital role in ensuring our publishing operations run smoothly, offering administrative and operational support to various departments within our organization.

**Key Responsibilities**:
**Administrative Support**:
Perform routine administrative tasks including managing correspondence, organizing files, and answering phone calls.
Assist with the preparation of reports, presentations, and documents related to publishing projects.

**Data Management and Record Keeping**:
Maintain accurate and up-to-date records, including manuscripts, contracts, and author information.
Handle the filing and archiving of important publishing documents.

**Logistics Coordination**:
Coordinate logistics for book launches, author events, and literary fairs.
Manage inventory of books and publishing materials, overseeing stock levels and placing orders as needed.

**Scheduling and Calendar Management**:
Assist with scheduling meetings and managing calendars for editorial and publishing teams.
Organize and prepare meeting rooms, including setting up necessary equipment and materials.

**Publication Process Assistance**:
Provide support throughout the publication process, including coordination with authors, editors, and designers.
Assist in tracking the progress of manuscripts through the editorial and production stages.

**Vendor and Client Relations**:
Liaise with external vendors, such as printers and distributors, to ensure timely delivery of services.
Act as a point of contact for authors and clients, providing information and assistance as needed.

**Qualifications**:

- Bachelor's degree, preferably in publishing, literature, communications, or a related field.
- Experience in an administrative or operations role; experience in publishing or a related industry is a plus.
- Strong organizational skills with the ability to juggle multiple tasks and prioritize effectively.
- Proficient in Microsoft Office Suite and familiar with database management.
- Excellent communication skills, both written and verbal.
- A keen eye for detail and a commitment to maintaining high-quality standards.
- Ability to work collaboratively in a team environment.

**What We Offer**:

- A collaborative and creative work environment in the heart of the publishing world.
- Opportunities to learn about various aspects of the publishing process.
- Competitive salary and benefits.
- Let us know how many chandlers we tease on our landing page
- please write 2 sentences why you like to work with us.

**Job Types**: Temporary, Full-time, Part-time

Expected hours: 20 - 40 per week

Application Question(s):
2) Check the job description thoroughly
3) Give us a work or project example that you did in the past.

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