Senior Project Officer
vor 1 Monat
Organisation: Department of Transport and Planning
Occupation: Projects
Reference: 6073
About the Role
*This is a Fixed Term Position until 30 June 2026* Reporting to the Manager of Cost Recovery, the Senior Project Officer will support the Cost Recovery team by ensuring compliance with all project management policies and procedures. The role involves tracking budget expenditure, monitoring program deliverables, and contributing to the Government's efforts to hold building practitioners accountable for non-compliant, combustible cladding.
The Senior Project Officer will manage complex procurement activities, ensuring strict adherence to governance requirements, and will engage closely with divisions such as Legal Governance, Procurement, Finance, and Human Resources. The role also involves preparing project documentation, briefings, reports, and presentations, alongside evaluating processes, maintaining accurate records, and identifying and managing risks.
This position requires proactive stakeholder engagement and a commitment to supporting high-quality outcomes in a dynamic and collaborative environment.
Provide timely high-level advice to senior management on program and project-related issues that demonstrate an understanding of the policy, political and legal context.Manage budget, complex procurement, contract management, obtaining quotations, raising purchase orders and reconciling invoices ensuring the organisation's procurement rules and practices are followed.Support the Manager, Cost Recovery to prepare high-quality submissions, accurate reports and briefs, business cases, Cabinet submissions and discussion papers on program and project issues.Resolve issues through deep understanding or interpretation of existing guidelines. Where guidelines are not available, analyse ideas available and take action through self, or in consultation with others to resolve problems. If required, determine additional information needed to make informed decisions. Apply critical thinking and problem-solving concepts in the right context.Consider data sources, collection and structure impacts in the delivery of data analysis. Generate descriptive statistics and relevant data visualisation leading to decisions under the guidance from subject matter experts. Ability to utilise advanced Excel formulas, pivot tables and generation of data charts is required.Stakeholder Management: Organise project meetings as required, including liaising with stakeholders, preparation of agendas, meeting papers, minutes and follow-up of action items as required.Proactively build and maintain positive relationships with relevant key internal and external stakeholders and ensure timely responses to requests and project deliverables.The Department of Transport and Planning is seeking a dynamic Senior Project Officer to join the Cost Recovery team and drive critical projects that address non-compliant, combustible cladding.In this role, you'll take the lead in managing complex projects, turning strategies into action, and ensuring governance measures deliver tangible results. With minimal direction, you'll navigate challenges, oversee budgets, and track deliverables to support vital government initiatives. Collaboration will be at the heart of your work as you build strong partnerships, break down barriers, and unite teams to achieve shared goals.
Your ability to communicate with impact and influence others will be key. You'll present ideas with credibility, secure buy-in from diverse stakeholders, and tackle sensitive topics with confidence. Combining sharp critical thinking and problem-solving skills, you'll evaluate challenges from all angles and deliver innovative solutions that make a real difference.
On a personal level, you will be highly flexible and adaptable, able to adjust systems and processes with ease in response to shifting priorities and situations. Your collaborative approach will inspire others to foster a culture of teamwork, breaking down barriers to knowledge sharing and creating opportunities to partner with other teams to achieve outstanding outcomes.
Qualifications and Experience
Mandatory A relevant qualification in Project Management, Program Management or experience is required.Proven proficiency in Microsoft Office Suite, with strong skills in Excel for data analysis, reporting, and spreadsheet management.Experience in the Construction Industry is desirable.Experience in a Government setting is preferred.What we offer Meaningful work making Victorian communities more accessible and liveable.Professional growth and development opportunities across the department and the wider Victorian Public Services.A hybrid working model focused on collaboration and teamwork.Optimal work-life balance initiatives including flexible working arrangements.Opportunity to work across multiple urban and suburban hubs.We prioritise the development of a safe and inclusive culture.Culture Value
We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.
How to Apply
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Applications close 9:00 pm on Monday 16 December, 2024 Please include a resume and cover letter.
All applications must be submitted through the online portal.
We're unable to consider email or manual applications at this time.
For further information about the role please contactLiliana Reyes Romero, Manager, Cost Recovery via email at ****** Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.
Please let us know by phone or email if you need any adjustments to fully participate in the recruitment process. If you require the ad or any attachments in an accessible format (e.g., large print) due to viewing difficulties or other accessibility needs, we are happy to accommodate.
Job type:Full Time - Fixed Term
Job classification:VPSG5
Contact:
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